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    Software How-To

    The Computer Tutor

    Computer repair, personal computer instruction in Safety Harbor, Clearwater, Tampa, St Pete

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    Latest Episodes:
    Quickest way to search your PC Jul 23, 2018
    Show notes

    Windows has its own search function built in. You just click in the Search field, type a file name or a program name, and hit Enter. The problem is, a search can take a long time – especially if you have a lot of data stored on your computer. But there’s a new way to search your computer now – and it’s a LOT faster than the one that comes with Windows.

    computer search

    Thanks to my friend Roger for tipping me off to this great tool, called “Everything”. You can get it (free of course) at voidtools.com.

    When you get to that site, you’ll have a few options about which version to download. Unless your computer is pretty old, you’ll want the 64-bit version (if you have problems with that one, go back and try the plain “Download Installer” option).

    everything download

    Once downloaded, click to run the installer. It’s pretty straightforward and it doesn’t try to sneak anything bad into your computer.

    everything

    everything

    everything

    everything

    These are the default options for installation, but you can choose based on your preferences.

    everything options

    Using Everything couldn’t really be any easier. When you first run it, you’ll see a window that lists a bunch of folder names and file names, like this:

    everything program

    Don’t worry about none of those names looking familiar. Doesn’t matter. My auto mechanic could dig into my car’s engine and pull out a part and I would have no idea what it is or what it does – but it doesn’t matter because I don’t need to know. Same thing with your computer – there’s a lot going on in the background that you really don’t need to know about.

    To try out this program, just type in the name of a file on your computer (or just part of the file name) in the search bar at the top, and hit Enter on your keyboard. You’ll see, anything that matches that search comes up almost immediately. It’s pretty awesome how fast this thing is!

    When I ran it, I did a little test to see how quickly it could find something – a file that I really had no idea where it was stored on my computer. Years ago when I lived in Maine, I did some advertising in a local newspaper called the Lincoln County News. So I knew, “somewhere” in my computer was a copy of those old ads.

    All I did was type the word “Lincoln” and immediately there were about a dozen different files, all of my ads from back in 2003 and 2004. This is what they looked like back then:

    computer tutor ad

    That was even before I had my current website, and I didn’t even need to include the area code in my phone number (since the whole state of Maine has just one area code).

    The point is, I didn’t know where to go looking for those files, but the Everything program found them and displayed them for me in less than one second. Incredible!

    And whatever you see displayed in the search results, you can double click to open it right from there.

    Here’s the warning: this program searches your entire hard drive. So it might show you some search results that you have no idea what they are. Leave them alone. I’ve had some people see something on their computer and think, “Hmm, I have no idea what that is – better just delete it.” That’s a bad idea! You might be deleting a file that Windows or some other program needs in order to run properly.

    So go ahead and try out this great little program and see if you’re as impressed with it as I am. The real question is, if a free program can search your whole computer and show results almost instantaneously, why can’t Microsoft just build that same function into Windows to start with?

    listen to my podcast in iTunes

    The post Quickest way to search your PC first appeared on The Computer Tutor.

    How to check: when was the last time you restarted your PC? Jul 09, 2018
    Show notes

    Do you know how long it’s been since you restarted your Windows computer? There’s an easy way to check.

    restart

    You probably already know that restarting your computer will often resolve a problem or error that has come up. I’ve often referred to restarting as a “magic pill” for computer repair since it fixes so many issues.

    And along the same lines, restarting the computer on a regular basis is a good idea to proactively avoid some computer problems that can come up. I recommend restarting the computer every 1-2 days as a good practice.

    When you restart your PC:

    • your computer can run faster
    • memory is freed up
    • memory leaks are stopped
    • internet connection issues can be resolved
    • you get more done because your computer is working better!

    But here’s the big question – do you know when you last restarted your computer? In other words, how long has your computer been running continuously?

    This is kind of a fun little quiz. Before you check this, take a guess as to how long ago you restarted the computer. 8 hours? 2 days? I’ve found that most people underestimate this. Once I asked a client how long ago the last restart was and she said she didn’t really know. When we checked, it was 45 days! Not a big surprised that her computer was acting funny.

    Here’s how you find out when the last restart was (works the same on Windows 7 or Windows 10):

    The taskbar is the bar that runs across the bottom of your screen:

    taskbar

    Just do a RIGHT click on a blank part of the taskbar, and in the menu that comes up, click to run Task Manager:

    task manager

    When Task Manager opens, click on the “Performance” tab and look for the number indicating “Up time”:

    Performance up time

    The “Up time” number is configured as Days:Hours:Minutes:Seconds. So in the above screenshot from my own computer, it’s been 8 hours and 24 minutes since my PC was last booted up.

    And remember – a restart is not just turning the computer off, then hitting the Power button to turn it back on. You have to actually click the “Restart” option.

    Did you check your “Up time”? Let us know what it was in the comments!

    listen to my podcast in iTunes

    The post How to check: when was the last time you restarted your PC? first appeared on The Computer Tutor.

    My system for getting deals from online classified ads Jun 25, 2018
    Show notes

    Everyone wants to find a good deal on Craigslist or one of the other online classified listing sites. But most people just go about it “hit or miss” and hope to be lucky and come across an amazing bargain. For me, I want to make this process as easy as possible, and also increase my chances for getting a deal before someone else does. Here’s how I do that.

    classified ad bargains

    (Note: if you want to use this system yourself but would rather have me set it up for you, I can do that remotely. Just email me at pctutor@gmail.com.)

    To show you how I do this, the example I’ll use is the process I implement every day: my search for bikes.

    My wife and I work with an organization called Blanket Tampa Bay, which provides clothing, toiletries and other necessities for people here in this area that are experiencing homelessness. Every Monday night we see 100-150 people and provide them with a hot meal, clothes, personal items, etc. A few months ago, I thought it would be a great idea to work on getting some bikes for these people. So many of them just walk everywhere, so a bike is a huge help. Just having some form of transportation opens up more job opportunities as well.

    So I have gotten several bikes donated from local people by posting on Facebook, etc. But to continue getting more, I have to go online and look at the online ad sites where people are selling bikes. I have found that if someone is selling an adult bike in decent shape for $30 or less, there’s a fair chance that they’d be willing to donate it to a good cause. So far I’ve been able to bring 3 bikes each Monday for the last several weeks.

    BUT – that means if there’s a good bike for sale at a low price, I need to be the first one to contact the owner, before someone else just goes there and buys it. For that, I’ve developed a pretty efficient system. And you can adapt this same system for whatever YOU want to buy – whether it’s a bike, a car, a computer, or anything else that’s for sale from a local person.

    For this process, I use 4 online classified ad sites:

    Facebook Marketplace (facebook.com/marketplace) –
    This is my favorite.

    OfferUp (offerup.com)
    Also a good site, pretty close to FB Marketplace.

    Craigslist (craigslist.org)
    Classic classified ads site, has some pros and cons.

    LetGo (letgo.com)
    Definitely my least favorite, but there are some bargains on there.

    And to view all these sites the way I want to view them, I use the Chrome web browser.

    So far, no big secret really. LOTS of people use these sites to find things for sale. The difference is HOW these sites get used.

    For me, I have very specific search criteria. I want to see bikes for sale that are $30 or less, and are within 20 miles of my location. So anyone can go on a site, do a search for the word “bike” and then set the search filters for price and location. For most people, they do that manually. Which means sometimes they don’t do it – they just type in “bike” and hope to get lucky. That means they’re going to miss some of the ads, which is good for me. The ads that they miss, I want to definitely see.

    So here’s how we set this up.

    Open Chrome, and make sure the Bookmarks bar is being shown (you can do this in Settings). On the bookmarks bar, do a right click and choose “Add folder”. We’ll call this folder “Bikes <30” since it will only show us bikes that are under $30.

    search folder

    Now, we go to Facebook Marketplace. I type my search term “bike” and see all the bikes displayed. Then I go over on the left column and set my location to Safety Harbor, Florida. I also set my maximum price at $30, and the distance to within 20 miles.

    search filters

    So now my search results are much more specific. If I wanted to, I could also put in a “minimum” price of maybe $5. That’s because in this search, I’m also going to see things like bike air pumps, bike seats, etc. which of course I don’t want to see. But that’s optional.

    Now that you have the search set up the way you want, you just need to drag that website address into the “Bikes <30” folder. Look up in the address bar where you see the padlock or the word “Secure”. You can click and drag that to the folder and drop it there. Now that specific search on Facebook Marketplace is in that folder – you just need to go there and open it (but there’s a specific way to do that also, which we’ll cover in a minute).

    Next up is OfferUp. We’re going to do the same thing here – set the search, set the filters, and once that’s all in place we drag that site to the same folder. For some reason, I set my distance in OfferUp to 10 miles. I really can’t remember if I had a reason for that or not, but that’s what it is.

    offerup search

    Then we do the same thing with LetGo. I really don’t like LetGo, mainly because you have to actually click on the ad in order to see the price. And, you can’t filter for maximum price. So the search results are just a big list of bikes, most of which don’t fall into my criteria. But sometimes I do come across a bargain on there, so I include it.

    And finally we have Craigslist. We will add the Craigslist search to the folder as well, but with this one we’ll be able to be a lot more specific in our search results.

    For the other sites, since I’m searching for low-priced bikes, a lot of the ads that come up in the search results are kids bikes. So I have to just scroll past all those ads and just look for pictures of adult bikes. But with Craigslist, we can do a more specific search.

    Here’s how I set up my Craigslist search. Go to Craigslist for my area (the Tampa Bay area of Florida) and click on the “Bikes” category. Add maximum price and distance from my zip code, and click “Update Search”. And now, I can enter the filtering words in the search field. You do that just by typing the “minus” sign followed by the search word (no space in between).

    For example, I don’t want to see any ads with the word “girls” in it (because most bikes advertised as a “girls bike” is a bike for a kid). So I type: -girls

    Same thing for the search words boys, girl’s, boy’s, childs, child’s, kids, kid’s and whatever else might eliminate some of the ads that don’t meet your criteria. I’ve found that this set of search filters narrows it down pretty nicely for me:

    craigslist filters

    And Craigslist has another feature that is really handy. Most people don’t use it but it can give you a HUGE advantage in finding deals faster than other people. You have the ability to save your search in your Craigslist account, and then tell Craigslist to EMAIL you whenever a new ad is created that matches your search!

    At the end of your search field, click on “Save Search”:

    save search

    In the next window, make sure the “Alert” box for that search is checked:

    search alert

    There have been cases where an ad is posted, I get an email within minutes, and I contact the seller and immediately go and look at the item being sold. So I’ve purchased the item before most other people have even seen the ad!

    And now the final step: making this super easy in Chrome.

    You have your folder on the Chrome bookmarks bar, with all 4 of your filtered search stored there. So whenever you want to do a quick search, you RIGHT click on the folder name, and choose “Open all 4 in a new window”:

    4 search tabs

    When you do that, a new Chrome window will open, and that window has 4 tabs already created – and each one is one of your special searches:

    4 search tabs

    All your filtered searches, right there for a quick check whenever you have a spare minute. And since all of these are open in a new window, it has no effect on your original Chrome window. When you’re done checking for bargains, just close this window and you’re back to whatever you were working on.

    That folder is always there on your Chrome bookmarks bar, so it’s convenient to do a quick check at any time, and in a lot of cases you’ll see a new listing before a lot of other people see it. Anything you can do to get an edge like that over your “competition” will help to ensure you’re getting bargains more often!

    And check this out – just now I clicked to take a look at my “Bikes” folder, and this came up –

    bike bargain

    Just listed 2 minutes ago! Pretty sure I’m one of the first, if not THE first to see it – which means I already have a better chance of grabbing that deal.

    Do you have any tips on shopping the online classified ad sites? Share them in the comments below!

    listen to my podcast in iTunes

    The post My system for getting deals from online classified ads first appeared on The Computer Tutor.

    How to recover an unsaved Word document Jun 11, 2018
    Show notes

    Some surprises are fun. Something that is NOT fun is working on a Word document for a while, then a sudden power outage shuts off your computer, and you realize you never saved that document. But there’s good news! You can probably get it back!

    lost Word document

    Actually this alarming situation might happen due to a brief loss of electricity, but sometimes it can happen just because of user error. You create this big document, then you go to close it, and in a brief lapse of focus you click on “Don’t Save”. So guess what – Word doesn’t save it. It’s just gone. Or rather, it APPEARS to be gone. There is still hope!

    On this blog and on my podcast, I do complain a lot about Microsoft because of the way they do things. And it’s deserved. But in this case, Microsoft got it right. This feature has saved a lot of hours of work for MS Word users.

    To show you how it works, I’ll go through the exact process of losing and recovering.

    First, I’ll create a new Word document. I started it with one line: “This is my sample document” Then I just added 5000 words of Latin “filler text” that I copied and pasted from Lipsum.com (a great source if you ever need a bunch of dummy text for a document or a website).

    sample Word document

    This is a large document. Typically if a document is 5000 words, it means I’ve spent a lot of time creating it, and I definitely don’t want to do something stupid and lose it.

    Word document word count

    And speaking of stupid, even though I theoretically have spent so much time on this, I have never once clicked “Save” to save the document and give it a file name.

    unsaved Word document

    Now I’m going to click the X in the top right corner to exit this document and close the MS Word program. Of course I get the question, “Want to save your changes to Document1?” but I absent-mindedly click “Don’t Save”.

    unsaved Word document

    And of course, that’s when the panic would suddenly strike. Did I really just delete hours of work with a single click? Do I have to do it all over again?

    When that happens, here’s what you do:

    Click to open MS Word. Then look at your list of recent documents. At the bottom of that list, click on “Open Other Documents”.

    Open other documents

    On the next screen, you’ll see a list of your recent documents, and at the bottom of that list is a button that has inspired hope and relief in a lot of scared people. It says “Recover Unsaved Documents”:

    Recover unsaved documents

    And there it is – a new window opens, and displays my recent unsaved documents. If there are several listed there, you can identify the one you want by the date. In this case, I can also identify it by the name (Word just takes the first words in the document to create the file name):

    recovered document

    So I select that document and click Open, and I have the file back on my screen so I can actually save it with the proper name and in the right location in the Documents folder. Disaster averted!

    WARNING: Word does not save documents like this forever, so don’t wait! As soon as you realize what you’ve done, go through this process and save it the correct way so you’re sure you have it back.

    listen to my podcast in iTunes

    The post How to recover an unsaved Word document first appeared on The Computer Tutor.

    How to identify fake Amazon reviews May 28, 2018
    Show notes

    I buy stuff from Amazon all the time. A lot of my purchases are things I already know about because I’ve bought them before. But sometimes I’m buying something new, comparing prices, maybe comparing different models of the same item, trying to decide which would be best to buy. It’s great that most Amazon products have lots of reviews – but should you trust them?

    fake Amazon reviews

    Here’s the short answer: no. You should not trust the reviews on Amazon. At least not without doing a bit of extra research on your own.

    You might be surprised to find that there’s a whole underground economy based on Amazon sellers actually paying people to write 5-star reviews for their products (and 1-star negative reviews for their competition). To get a more thorough understanding of how it works check out this article that came out earlier this month.

    Originally, Amazon actually allowed people to post “incentivized” reviews. The seller would either give someone their product for free, or sell it at a huge discount, in exchange for a review. For those reviews, the writer had to state clearly that “I was provided this product for free or at a discount, in exchange for my honest and unbiased review”. Well, of course those reviews were skewed to “positive” rather than “negative” because the reviewers obviously wanted to keep the gig going.

    So a couple of years ago, Amazon stopped allowing incentivized or paid reviews. Think that stopped it from happening? No way. It’s probably bigger now than ever, but even worse – now there are no disclaimer statements in the reviews, so it’s very difficult for Amazon to stop it from happening.

    There are private Facebook groups, Slack channels and Discord channels that function specifically for Amazon sellers to hire people to post fake reviews. It’s a big industry, because Amazon is so big and sells such a high volume of products.

    So what do you do when you want to make a purchase?

    Fortunately, even though you can’t necessarily determine the authenticity of a review just by reading it, there is some software that can essentially do that.

    Fakespot

    Fakespot (Fakespot.com) is one of the better-known services that does this. They’ve created software that analyzes trends and patterns that fake reviewers create, and present that information for shoppers to use.

    Here’s how it works.

    Let’s say you’re shopping for a pair of oven mitts. You come across this listing on Amazon:

    oven mitts

    Good price, and they have 126 reviews, with almost all of them being 5 stars. Good deal, right?

    But before you make that purchase, go up and do a right-click in the address bar (on the Amazon listing page) and choose “Copy”. Then go to Fakespot.com and right-click and Paste that address and click on “Analyze”.

    And here’s what Fakespot found:

    fakespot review

    fakespot reviews

    If this were an actual purchase situation, I would probably decide to NOT get that product, since it appears likely that about half of the reviews are not genuine.

    Fakespot offers this service for free. They also have browser extensions for Chrome, Firefox and Safari to make it easier to check on products, but the extensions are $1.99 per month. Pretty cheap price if it saves you the hassle of buying a poor-quality product and having to return it.

    listen to my podcast in iTunes

    The post How to identify fake Amazon reviews first appeared on The Computer Tutor.

    One tool you should NEVER use on your laptop May 14, 2018
    Show notes

    Unfortunately, it’s an accident that happens way more often than it should – a liquid gets spilled on a laptop. Water, soda, wine, beer, lemonade, whatever – obviously none of these things are a good thing for a computer. But then, in some cases, the owner of the laptop makes things worse by trying to “dry out” the laptop with a hair dryer.

    melted keys

    Makes sense, right? A hair dryer (blow dryer) is designed specifically to blow air and dry things out, so logically it would seem like it’s a good choice to quickly dry out your laptop after a spill.

    blow dryer

    Blow dryers work fine on hair, which is what they are designed for. But your hair isn’t made of plastic like your laptop keyboard is. Plastic has a lower melting point, and unfortunately some people are surprised at how quickly that can happen.

    To demonstrate this, I picked out an old, non-working laptop from my collection (every tech has a few of these around). And I used a standard blow dryer, like you’d buy from your local Walmart. You probably have one in your bathroom right now.

    Here’s a picture of the lower left section of the keyboard before our experiment:

    normal keyboard

    Just a regular keyboard on an old computer.

    Now, here’s the same laptop keyboard after 60 seconds of blow-drying:

    melted keys

    It’s pretty surprising how quickly it can happen. Laptop keyboards are just not designed to handle hot air coming at them. And that’s after just one minute. Think about how long it would take to actually dry out the entire keyboard (IF the liquid was contained to just the keyboard and didn’t seep further down, on to the motherboard and other components).

    I was going to show you some other pictures of keyboards that were inadvertently destroyed by blow dryers, but I cannot post them here on my site due to copyright concerns. But if you want to see the damage that can be done by hot air, do a Google Image search on “hair dryer keyboard damage”.

    So if you do accidentally spill something on your laptop, don’t run for the blow dryers. Instead:

    1. Immediately turn it off
    2. Flip it over and remove the battery
    3. Disconnect anything that’s plugged in to it – power cable, portable drive, flash drive, printer cable – pull everything out of all the USB ports and other slots
    4. If you see any water that can be wiped off with a cloth, wipe it off
    5. Flip the laptop upside down (so the keyboard is facing down) and let it dry for 48 hours.

    Yes, that means you won’t be able to use it for 2 days. Do not try to shortcut this and boot it up sooner just to see if it works!

    After 48 hours and the liquid has dried, put the battery back in and reconnect the power cord and see if it turns on. If it boots up, you’re probably okay. If it doesn’t, contact your local computer tech.

    And you might also check to see if you happened to have purchased an extended warranty when you bought the laptop. If you have coverage that includes accidental spills, it might be time to make a claim on that plan. Personally, I never buy those accident policies. My insurance plan is just not drinking near my laptop.

    listen to my podcast in iTunes

    The post One tool you should NEVER use on your laptop first appeared on The Computer Tutor.

    How to change the default font in Word 2016 Apr 30, 2018
    Show notes

    When you open Microsoft Word to create a new document, the default font that’s in place and ready to be used is Calibri. But did you know that you can change that, so that a new Word document will start off in whatever font you prefer?

    MS Word font

    This sounds like an interesting 2-part trivia question.

    Question: What is the default font in MS Word 2016?
    Answer: Calibri

    Question: What was the default font BEFORE it was Calibri?
    Answer: Times New Roman

    Calibri has actually been around for a while. It was introduced as the standard Word font way back in Office 2007 (and if you’re still using Office 2007, you really need to get your life in order). Before that, as you just read in the question above, the default was Times New Roman.

    Why did Microsoft change it? Couple of reasons:

    1. Times New Roman looks okay on the printed page, but more and more things were being displayed on digital devices as opposed to just paper. Calibri is a “sans serif” font, which means it shows up more clearly on laptops and smartphones.
    2. They also wanted a font that looked more “modern”. Times New Roman had been around for a long time and Calibri just looks like a newer, more up to date font style.

    But what if you don’t like Calibri? Maybe you WANT Times New Roman on all your documents. Or you might just prefer one of the other hundreds or thousands of fonts that are widely available. If that’s the case, it’s an easy change to make.

    Here’s how you change the default font in Word 2016:

    1. Under the “Home” tab, click the little pop-out arrow in the Fonts section:

    MS Word font

    2. That will open a new window with lots of choices – font, size, style, etc. Just choose what you want and check it in the preview at the bottom, then click “Set as Default”.

    MS Word font

    3. You’ll get a little pop-up asking if you want to set the new font as the default for just this document, or all documents. Make that choice and click OK.

    MS Word font

    If you’re not sure if you want to change the default font for ALL future documents, you might try it out on your next few documents just to see how you like it. Of course, even if you do change the default for all documents, you can use this same procedure to change it back.

    listen to my podcast in iTunes

    The post How to change the default font in Word 2016 first appeared on The Computer Tutor.

    What do you do with an old laptop? Apr 16, 2018
    Show notes

    Most people get a new computer every 3-5 years. Sometimes they might go longer than that, but that’s probably about the average. But I see a lot of people that have a stack of old laptops sitting in their office or their garage, just because they don’t know exactly how to get rid of them.

    old laptops

    What do you do with an old laptop? You have a few options.

    If it still works:

    • Keep it as a backup
      If your primary computer dies, it’s good to at least have something you can use while you’re shopping for another one or waiting for yours to be repaired. It won’t be up to date of course, and it won’t have all of your files and folders, but it’s definitely better than nothing.
    • Give it away
      Many of my clients will take their old computer and give it to someone who needs one but cannot afford a new one. Or, they’ll give it to a child or grandchild to play with. This keeps the youngster occupied with their own little games machine, and off the “real” computer. The internet can be disabled of course if that’s a concern.
    • Sell it
      If the computer still boots up and runs Windows or some other operating system, it may well be something of value to someone, which means you can get some money for it. Not usually much, but something. You can list it for sale on Facebook, Craigslist, OfferUp, LetGo, or some other online sale site.
    • Install the Chrome operating system and keep using it
      This is another option I like, in order to get more life out of a computer that would otherwise be discarded. Most older computers will run the free Chrome operating system (it would be installed instead of Windows). You don’t need a fast computer or a big hard drive to run it, since it’s mostly web-based. Sometimes when I get a computer that’s too old or dated to refurb and resell, I’ll put on the Chrome OS and give the laptop to a high school kid who doesn’t have one.

    If it does not work:

    • Check on getting it fixed
      That’s right – you might not want to write it off as “dead” too quickly. If it just needs new memory, that’s a relatively inexpensive solution to have it working again. In some cases, even a replacement hard drive might be worthwhile in order to get it functional again. But if the screen is cracked or not showing any picture, that’s a repair that is probably not going to make financial sense.
    • Strip it for parts
      In some cases, the components of your previous laptop can be used as spare parts for your new one. Or, if your old laptop had a solid state drive, you could put that in your new laptop and make the new one much faster. Also, some high-end laptops, even though they are older, are sellable “as-is” because of the value of those parts.
    • Recycle it
      Yep, last resort. It doesn’t work, not worth repairing, and no one wants to buy it for parts. Time to get rid of it. Of course, you can’t just drop it in the trash can. Check your local area for recyclers. Here in the Tampa Bay area, there are often events in a nearby community where you can drop off things you can’t throw away – computers, old monitors, old paint cans, etc. You might even be able to bring it to a “big box” store (Best Buy and some other stores will accept old computers for recycling).

    Whatever you end up deciding, here’s the most important thing to consider: get your data OFF the laptop before you get rid of it. If you used this laptop for any length of time, it probably has some documents, pictures, PDF files (such as tax returns), videos, and maybe some old emails. Stuff you would not want some random person to find. Once the computer is out of your hands, you really don’t know where it will go or who will go “exploring” the hard drive for data. Make sure there’s nothing on there for anyone to find.

    And keep in mind that simply doing a quick format of the drive does NOT delete your data. Anyone that’s just a little bit tech savvy can use software to make that “formatted” data readable again. So if you’re not sure how to REALLY delete your files, take it to someone who does.

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    The post What do you do with an old laptop? first appeared on The Computer Tutor.

    Attach a document to Outlook, directly from MS Word Apr 02, 2018
    Show notes

    Did you know you can create a document in Microsoft Word and send it from Outlook as an attachment, and you never even need to click to open Outlook? It’s true, and it’s pretty easy.

    Outlook attachment

    And why would you want to do this? The main reason is simple: fewer clicks. This makes it faster and easier than the traditional way of attaching a file to an email. Normally, you would create the email in Outlook, then tell Outlook you want to attach a file, then navigate to that file and choose it. None of that is necessary, since you’ll be doing the entire thing without even directly opening Outlook.

    The other reason is that it prevents you from attaching the wrong document to the email. In some cases it can be a bit embarrassing to send an email with an attachment and then find out that you sent the wrong file. Or the situation that happens to all of us at some point – you sent an email that says the file is attached, but you end up forgetting to attach it completely. I’ve definitely done that more than once.

    This process eliminates all those errors. That’s because you do everything inside MS Word, right in the very document you want to attach.

    Here’s how you do this in Word 2016:

    1. Open MS Word and create a document, and save it. The document should still be open there on your screen after you have saved it. For this example we’ll call the document “Resume of Chef Artie Bucco.docx”.

    2. Click on File – Share

    Attach a Word file

    3. A new little window will open up. At the bottom, you have the option of attaching that file as a Word document, or as a PDF file:

    Attaching a Word doc

    If you click on Word document, here’s what happens immediately. A new MS Outlook email opens. The subject line for this new email is the name of the document (you can change it if you want). And your Word document is already attached.

    outlook attachment

    So all you have to do is enter the email address of the recipient, type whatever you want to go in the actual message of the email, and send it. Super easy. And if you are actually sending a resume, it does look more professional to send it as a PDF file. That’s as easy as clicking to share as a PDF instead:

    attach a word file

    And incidentally, you can use this same process to attach other MS Office files to an Outlook email – Excel spreadsheets, Powerpoint presentations, etc.

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    The post Attach a document to Outlook, directly from MS Word first appeared on The Computer Tutor.

    The best way to get great new Windows wallpapers Mar 19, 2018
    Show notes

    A while back I came across this great free software that will go out on the web and grab a bunch of really cool photographs, and use them to create a new Windows wallpaper for your computer which continuously changes as often as you wish. It’s pretty cool!

    cool wallpaper changer

    The program is called John’s Background Switcher. Guess who created it. That’s right, it was John! You can get it free here: https://johnsad.ventures/software/backgroundswitcher/.

    Johns background switcher

    Getting the program installed is easy – just go to the link I mentioned above, and click on the download link based on what kind of computer you are using (Windows or Mac). We’ll be talking about the Windows version but I assume the program works similarly on a Mac.

    The download and installation process are pretty straightforward and just a matter of clicking Next a couple of times, then Install. When I installed it, there was no attempt by the software to sneak anything in that was unwanted, so hopefully that will continue.

    After it’s installed and running, just a little bit of setup is needed. The setup window might open automatically, but if it doesn’t, look for the little icon down in the lower right corner:

    Johns background switcher

    Do a right click on that little icon and choose “Settings”:

    settings

    That will open up the program and allow you to choose some options.

    First, the big thing is where the program will find the photos to put on your computer. There are lots of sources of free pictures online, and John’s Background Switcher knows all of them! If you click the “Add” button at the top right, you’ll see what the optional sources are.

    photo sources

    You can choose any of those photo websites, or even have it grab pictures from your own hard drive. For me, I keep it simple – I choose Flickr, and then in the main window I check the box “Top 250 photos from the last 7 days”. You’re pretty much guaranteed to never see the same image twice that way.

    background switcher settings

    You’ll some other options on that screen as well. You can choose how often a picture changes – as often as every 10 seconds, or just once a week. You also have the option of how big the picture should be on your screen. That’s something you probably just want to play with and see what you prefer.

    For me, I use it a little differently. If you right click on the icon in the bottom right corner of your screen, you’ll see that the first option in that menu is “Next background”. I like clicking that and just viewing a few of them until I get to one that really strikes me, then I actually pause the program so that it just stays on that picture until I change it. I keep it on a background for a day or a few days maybe, then I go back in and click through until I find another one I like, and keep it on that one for a few days.

    I’ve been using this program on my own computer for several months now, without any negative stuff like malware or ads coming in with it. Looks like a good one. If you try it, leave a comment below and let me know what you think.

    listen to my podcast in iTunes

    The post The best way to get great new Windows wallpapers first appeared on The Computer Tutor.

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