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    Software How-To

    The Computer Tutor

    Computer repair, personal computer instruction in Safety Harbor, Clearwater, Tampa, St Pete

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    Latest Episodes:
    Turn any online article into audio or a podcast Apr 29, 2019
    Show notes

    Why do you think audio books are so popular now? I think it’s because people want to read, but they simply don’t have time to sit down and visually read a book. With audio books, you can “read” a book while you’re driving, or biking, or walking the dog.

    audiobooks

    But here’s the problem. There are lots of blogs and articles on the internet that are full of amazing content – but they are only available as text. Not audio. So you might miss out on a lot of good stuff, just because it takes too long to read and you don’t have time.

    Now there’s a solution for that.

    I recently discovered a service called Blog Reader. You can get it at blogreader.com.au.

    Turns out, this service was created by a guy in Australia, Matt Segal, to solve his own problem. This is what he wrote on the website:

    blog reader

    The way it works is pretty simple:

    1. You find a web page with content you want to listen to, and copy that page’s URL
    2. You submit the URL on the Blog Reader website
    3. The site reads the content on that webpage
    4. The site converts that content into an audio file
    5. The audio file gets added to a podcast feed that is only for you to see and use (use any podcast player)
    6. When you open that podcast feed, you see it there automatically.

    If you’re not into podcasts – you also have the option to download the audio or listen to it right in your web browser.

    Unfortunately this is not a completely free service, but it is very affordable. The cost is 2 AUD for each hour of audio (this currently converts to about $1.43 in US dollars). But you are able to try it out for free and see what you think – you get 5 free hours of audio when you create an account.

    I tried it by sending it one of Seth Godin’s blog posts. I was actually surprised at the quality of the audio – the narration did not sound robotic, even though the voice was a computer reading it. The quality of computerized voices has really improved recently. You can also listen to a sample right on the website, without sending it any content to convert.

    If you try it out, let us know what you think in the comments below!

    listen to my podcast Apple Podcasts

    The post Turn any online article into audio or a podcast first appeared on The Computer Tutor.

    How to make any webpage into a printable PDF file Apr 15, 2019
    Show notes

    Something I hear from clients from time to time – “I tried to print this web page, and when it printed it’s all messed up! What’s wrong with my printer?” However, the problem is not with the printer – it’s working fine. But there is a solution.

    printer

    Here’s the underlying problem. A web page is designed to look good when viewed in a specific way: on your monitor. Or on your phone (actually, a properly created website will know if it’s being viewed on a computer or on a mobile device, and adapt the content so it gets displayed properly). A web page is usually not designed to look great on paper. So if you’re looking at a website, and you just click File – Print in your web browser, the results may not be what you expect. What you see on the screen is not necessarily what you’ll get on the printed page.

    But regardless of all that, you might still have a need to print content from a website. There are a couple of possible solutions.

    The first option would be to see if the website itself offers a printer-friendly version of that content. Some websites do this for each page, if the content is such that people might want to print it. If a website offers this option, it’s usually seen as a little printer icon somewhere near the article to be printed:

    printer icon

    If you get your email at the Gmail website, you can print one of your email messages by clicking the printer icon in the top right corner of that email:

    printer icon

    But what if the website does not offer this? That brings us to option 2: printfriendly

    All you have to do is highlight the website address of the page you want to print and copy it, then go to printfriendly.com and paste it there:

    print friendly

    When you click “Preview”, you have the option to print that page, or make it a PDF file, or even send it by email:

    print, pdf or email

    And if you find yourself needing this feature regularly, you might consider getting the browser extension to make the whole process even faster. That eliminates the need to copy and paste, and you can use it directly on the web page.

    And another bonus – if you have a blog or some other type of website that your visitors might want to print, you can get the Print/PDF/Email button right on your site, to make it easy! And you might notice that the Computer Tutor website now offers that option at the top of each blog post.

    print options

    What do you think – is this something you will use? Let us know in the comments.

    listen to my podcast Apple Podcasts

    The post How to make any webpage into a printable PDF file first appeared on The Computer Tutor.

    Great sources for free audiobooks Apr 01, 2019
    Show notes

    Everyone knows about Audible, the audio book subscription service at audible.com. For $14.95 per month, you get one audiobook and 2 “audible originals”. It’s a great service for people who don’t have time (or don’t want to take the time) to actually read a book. You can listen to a popular or best-selling book while doing something else, just like many people do with podcasts.

    audiobooks

    But what if you don’t want to pay $14.95 per month? What if you don’t want to pay ANYTHING per month? Turns out there are still some great options for you to get your audiobooks.

    Your local library
    If you’re in the US, I think this is service is really amazing. All you need is a library card for your local library, and an app on your smartphone called Overdrive. With this service, you have access to hundreds of audiobooks, many of them best sellers, from all categories. Seriously, if you have not yet checked this out, you need to go to the website, get the app, and start listening.
    Link: https://www.overdrive.com/

    overdrive app

    Learn Out Loud
    Another great resource – this one focuses more on audiobooks that are oriented toward some type of instruction or learning. You can choose from almost any category you can think of, based on what you want to learn, and it’s probably there. And all free.
    Link: https://www.learnoutloud.com/

    Learn Out Loud

    ThoughtAudio
    For this one, the content is a little different from the previous two services. ThoughtAudio has audio books that are more in the areas of classic literature and philosophy, rather than modern day books. Not quite as large a selection here, but if you ever get the idea that you want to read something classic, like The Art of War, it’s here for you to listen to!
    Link: https://Thoughtaudio.com

    Thought Audio

    Storynory
    And here’s one for the kids! Storynory has been around since 2005. They have a podcast and also audio streaming from their website. Lots and lots of content here for a younger audience, with a lot being original stories by the site’s owner, Hugh Fraser. Everything here is free. Lately, they have focused a bit more on factual content, including history and interviews. The idea is to stimulate kids’ curiosity about the world – nothing wrong with that!
    Link: https://Storynory.com

    Storynory

    BBC (British Broadcasting Corporation)
    Obviously you’ve heard of the BBC. It’s a worldwide presence and has been putting out content to listeners since way back in 1922 when it was founded. I kind of think of the BBC as “the NPR of Europe” even though with the internet and podcasts, geographic designations don’t really mean much any more. The BBC offers a LOT of audio content, from a variety of authors, as you’ll see when you look at the site. One that looked particularly interesting was “Blackwater” – a multi-voiced dark story about secrets and lies in a small town.
    Link: https://www.bbc.co.uk/sounds/categories/readings

    BBC audiobooks

    Loyal Books
    And finally we have Loyal Books. Their philosophy is “Books should be free” – an idea that might be a bit impractical overall for the publishing industry since people need to be paid for their work. But regardless of that, almost all the audiobooks and e-Books on their site are indeed free. Many are classics that are in the public domain, and there is almost certain to be something of interest for everyone here. They also include content in LOTS of different languages.
    Link: https://loyalbooks.com

    Loyal Books

    Do you have a favorite site to get free audiobooks that I overlooked in this list? Tell us about it in the comments below!

    listen to my podcast Apple Podcasts

    The post Great sources for free audiobooks first appeared on The Computer Tutor.

    How to easily print a list of all your FONTS Mar 18, 2019
    Show notes

    You probably have a ton of fonts stored in your computer. Probably more than you’ll ever use. I know I do. Wouldn’t it be easy to choose a font if you could see all of them together? Here’s how to do that.

    Print My Fonts

    This is a free little program that runs on Windows, Mac or Linux. It’s called Print My Fonts, and you can download it here. It will download in a .zip folder, so you’ll need to open that folder and drag the file to your desktop and run it. The nice thing is, it does not need to install anything, and it doesn’t put any extra junk on your computer (at least not when I ran it).

    When you double click the program to run it, you’ll see this window:

    Print My Fonts window

    Lots of things on this page. But really, just a couple of settings you’ll probably want to take notice of.

    About halfway down, it says “Which text should be written?” That’s where you can change the words “Example Text” to anything you want to type in there. This is where you’d normally enter “The quick brown fox jumped over the lazy dogs” since that sentence uses every letter in the English alphabet.

    The other items is the section at the bottom – you can choose to print your sentence to paper, save it as an image on your computer, export it to a Word document or whatever you prefer.

    And here’s a great bonus – the computer that created this great little free program has lots of other programs that are pretty useful. When you have PrintMyFonts open, go up to the top and click on “Software” – and you’ll see the other applications that you might be interested in:

    other software

    If you try out any of those other programs, I’d love to hear what you think of it!

    listen to my podcast Apple Podcasts

    The post How to easily print a list of all your FONTS first appeared on The Computer Tutor.

    TEN handy Windows 10 shortcuts Mar 04, 2019
    Show notes

    Windows 10 is just LOADED with some really great shortcuts, and a lot of people don’t know about many of them. I’m sure I don’t know about all of them. But here are ten shortcuts that I (and others) have found really handy.

    Windows shortcuts

    Shortcut #1
    If you’re using Chrome or Firefox, with a bunch of tabs open, and you accidentally close one – don’t panic! Just hit Ctrl + Shift + T and the tab that got closed will automatically re-open.

    Shortcut #2
    In just about every program, Ctrl + Z will undo your last action.

    Shortcut #3
    If you want to open Task Manager, you don’t have to hit Ctrl + Alt +Delete and then click it. You just have to hit Ctrl + Shift + Esc.

    Shortcut #4
    If you’re searching Google for a word or name, and you find yourself on a website that has a mile of text, don’t scroll down the page trying to spot that word. Hit Ctrl + F and type the word, and you’ll see every place that word appears on that entire page.

    Shortcut #5
    If you drag a file with the RIGHT mouse button instead of the left, when you let go you’ll get a little menu asking if you want to copy that file, move it, or create a shortcut to it.

    Shortcut #6
    If you have several windows open but need to get to a file or icon on the desktop screen, hit the Windows key + D. All windows will be minimized so you can see the desktop.

    Shortcut #7
    After you hit the Windows key + D in tip #6 to minimize all your windows, hit it again and they’re all back again.

    Shortcut #8
    If you want to make sure your Google search results DON’T include anything from Pinterest, just put this in front of your search word(s): -site:pinterest.com

    Shortcut #9
    If you get a pop-up window with audio telling you your computer has major problems and that you should not shut it down, shut down the computer. Just hold in the power button for 10 seconds or until the computer shuts off. Wait a minute, then turn it back on. That pop-up and audio message is just a scam.

    Shortcut #10
    This one will blow your mind if you don’t already know about it. Hit Ctrl + Windows key + D to create a new virtual desktop. It’s like a whole separate desktop screen, but no windows are open. So now you have two separate, usable desktop screens. You can switch back and forth between them by hitting Ctrl + Windows key + left/right arrow. If you want to close the one you’re in, it’s Ctrl + Windows key + F4. OR, you can just hit Windows key + Tab to see all of your virtual desktops and manually close them or add new ones.

    Virtual desktops are handy if you want to have a bunch of research windows open on one desktop, and the paper you’re writing on the other desktop. Or if you want to let someone else use your computer temporarily without having all of your windows available to be seen.

    And a BONUS Shortcut:
    Hit the Windows key + “.” (just the period, without the quotes). Go ahead, it’s safe.

    listen to my podcast Apple Podcasts

    The post TEN handy Windows 10 shortcuts first appeared on The Computer Tutor.

    The trick to opening a Bit.ly link safely Feb 18, 2019
    Show notes

    Have you seen clickable links that show the address as bit.ly followed by some random letters or numbers? Bitly is a legitimate link-shortening service, but you shouldn’t just click on one of them unless you know for sure where it will take you. Here’s how to check it ahead of time.

    Bitly

    If you’re not familiar with Bitly, what it does is pretty simple.

    Let’s say you want to send someone a link to an article, but the link is one of those URLs that are just ridiculously long, like this:

    https://www.armytimes.com/news/your-army/2019/02/04/suicides-among-active-duty-soldiers-are-up-about-20-percent/?fbclid=IwAR1eac6l6GYuxevGX4TyQeyhv0Xg4EpvJHoKCYLObsrPcuE7oSGLPfTt8J4#.XFufds06avg.facebook

    What you can do is go to Bit.ly and paste in that super-long link, and it comes back with this:

    https://bit.ly/2MWEvOG

    Both of those links go to the same place, but obviously the shorter one is much easier to deal with.

    The problem with the short link, however, is that if you didn’t create it, you don’t really know where it will take you. All you see is the “bit.ly”, so the actual ultimate address is a mystery until you get there. And you know, of course, that you should never click on a link unless you KNOW ahead of time where it will take you. Clicking on blind links is very dangerous. Don’t do it.

    But there is a safe way to click on a Bitly link: all you have to do is add a “+” to the end of it (a “plus” sign).

    So if you saw the link above – https://bit.ly/2MWEvOG – you wouldn’t just click on it and hope for the best. You would highlight it, then copy and paste it into your web browser’s address bar, and add that “+” to the end. So this is the address you would actually be going to:

    https://bit.ly/2MWEvOG+

    When you go to that revised address, you’ll be taken to a preview the Bitly website, where it will show you the ACTUAL link that you’ll be forwarded to, so that you can decide if it’s a legitimate website page you want to visit. In this case, since the final destination is a news article, Bitly also shows you the title for the article:

    Bitly preview

    I do this “Bitly preview” for every shortened link I’m asked to click on, regardless of who sent it to me or where someone says it’s “supposed” to go. The preview only takes a second and can save you lots of headaches!

    listen to my podcast Apple Podcasts

    The post The trick to opening a Bit.ly link safely first appeared on The Computer Tutor.

    How to disable Windows 10 Timeline Feb 04, 2019
    Show notes

    Do you know about the Timeline feature in Windows 10? Most people don’t. Here’s what it is and the steps to disable it, if you want to.

    Windows 10 timeline

    You can think of Timeline as being kind of similar to your internet browser history. You know, in Chrome or Firefox (or any browser) you can go back and see all the websites you’ve visited over the last hour, the last day or however long you go back. Unless you have cleared that history at some point.

    Windows 10 Timeline is kind of like that, but it includes the other activities on your computer (not just the web browser history). So it will show the websites visited, and the apps you used.

    Here’s how you can see this in Windows 10:

    Look for the Windows key on your keyboard. It’s in the lower left area and has the Windows logo on it. Hold down the Windows key and tap the “Tab” key.

    Now you’re looking at Timeline. Each item is a “mini window” of various activities. You’ll see the first row are activities that you have currently running – maybe different web browser tabs, your email, or other programs that are running.

    Below your currently running items are the things you were doing earlier – like earlier today, or yesterday, or a few days ago. You can just scroll down and see all of them. So if you used Skype 3 days ago, you’ll see it there and you can click on it and be back in Skype.

    For some people, this is a very handy thing – you can easily find what you were doing on a previous day, and get back to it quickly without having to do a lot of searching.

    For other people, it’s Windows keeping track of what you do on your computer.

    For me, I’ve been kind of on the fence about it. But now I’m kind of leaning toward disabling it, since I don’t really use it personally. I have already turned it off on my own computer, and will be disabling it for future new PCs that I set up as part of that overall process.

    How to disable Windows 10 Timeline and clear the history:

    Click the Start button, then click the Settings icon:

    Settings

    In Windows Settings, click on Privacy:

    Privacy settings

    In the Privacy section, click on the left side where it says “Activity history”:

    Activity history

    Now you’ll see the Activity History page. This is where you configure Timeline to work or not work. To turn it off, you want to uncheck the top two boxes, then turn off the connection to your Microsoft account, and click the “Clear” button if you want to wipe out what activities have already been recorded and stored:

    configure Activity history

    And of course if you decide you want to use it again, just go back in the same settings and check those boxes again.

    listen to my podcast Apple Podcasts

    The post How to disable Windows 10 Timeline first appeared on The Computer Tutor.

    The OTHER big reason you need a local backup Jan 21, 2019
    Show notes

    Many times on my blog and podcast I’ve encouraged everyone to make sure they have a backup of anything important on their computer. For most people, the big reason for having a backup is to make sure you don’t lose anything important, like documents and pictures, if your hard drive fails. But there’s another really important reason!

    backup

    Of course you don’t want to lose all your important pictures, and your Outlook emails, and your whole Documents folder, and your music collection or anything else.

    It’s a sick feeling when you DO lose all of that, and it’s also an amazing feeling when your drive crashes but you know that you WON’T lose anything – and I can tell you I’ve experienced both of those situations personally.

    But sometimes I come across a client who says this:

    I don’t really save anything on my computer that’s actually critical. I do depend on my laptop because I use it every day for work, and it has programs on it that I use all the time, but I don’t save things like pictures or documents on there. Do I really need to do a backup?

    And the answer to that is a definite YES. You still need a backup.

    To understand why you still need to do a backup, let’s look at it kind of in reverse.

    Let’s say you don’t have anything important stored on your computer, but your hard drive fails so the computer won’t boot up.

    If you DON’T have a local backup, here’s what you have to do:

    • install the replacement hard drive
    • install Windows 10
    • enable System Restore (disabled by default on Windows 10)
    • install Windows 10 updates
    • install your antivirus
    • install web browsers (such as Chrome and Firefox) and configure them
    • log in to your Microsoft account to download and install MS Office
    • go to Adobe and get Adobe Reader so you can open PDF files properly
    • disable the Windows 10 privacy invasion “features”
    • configure Windows 10 settings

    In other words, it’s like starting with a new, blank computer. Doing all of this can take hours (I know, because I do all of these things and more, each time I set up a new computer).

    If you DO have a local backup, here’s what you have to do:

    • install the replacement hard drive
    • restore the last backup

    And with that, everything is back to the way it was – your software, your files, your desktop icons, EVERYTHING. It’s as if nothing happened. And that means your computer is back up and usable within an hour or two.

    So even if you don’t store any important pictures or documents on your computer, the question is – when your computer goes down and needs a new hard drive, how fast do you want it to be back up so you can use it again? A local backup is what enables that. And by “local” I mean a full system image backup to a portable USB drive that sits next to your computer. Once the software is set up, all you have to do is plug in that drive at night and unplug it in the morning.

    And I have to put out this warning: when you buy a portable drive, it will come with it’s own backup software. I don’t recommend using that software. The software I use is Macrium Reflect, and it’s free for personal use, and I’m very familiar with how it works. I can set it up for you remotely, so you don’t even have to bring your computer anywhere.

    listen to my podcast Apple Podcasts

    The post The OTHER big reason you need a local backup first appeared on The Computer Tutor.

    The Verification Code scam Jan 07, 2019
    Show notes

    Today we’re talking about a scam that’s making the rounds but a lot of people aren’t aware of how it works, or even the fact that it IS a scam. But it can cause you some headaches if you fall for it.

    Google Verification code

    We’ve all become pretty accustomed to verification codes. If a company or website needs to verify your identity, they will commonly send a text message with a 6-digit verification code, which you then need to enter on the website to prove that you are the person you say you are. (Really, it just proves that you have access to that person’s phone, but usually that’s good enough).

    But now, the scammers are using the verification code process for their own nefarious purposes. Specifically, they want to create new online accounts, such as a Craigslist account, using YOUR phone number.

    When a scammer does this, there are basically two main steps to the process.

    Step One – start creating the Craigslist account

    The scammer will go in to the Craigslist site and start the process of creating a new account. Of course, he only wants to use this account to scam people. Craigslist knows that this is very common, so they require any new account to have a phone number, and they have to VERIFY that phone number.

    So the scammer gets most of the way in to the process of creating the new account, right up to where Craigslist is asking for the phone number. That’s where they pause for a minute.

    Step Two – hijacking your phone number

    The most common victim for this scam is someone who is selling something on Craigslist, and includes their phone number in the contact info.

    The scammer sends you a text message saying, “Hey I want to buy your ____ ” (whatever you’re selling).

    You respond, but then he comes back and says “There’s a lot of scammers on Craigslist these days. I’d like to verify you first. I just sent a code on your phone. Reply to this text and tell me the code, to prove you’re a real person!”

    But of course, the code that got sent didn’t really come from him. It came from Craigslist, because he used YOUR phone number to verify his new account. When you send him the code, he enters it on his Craigslist application and this “confirms” to Craigslist that he owns that phone number. Even though he doesn’t own it – you own it.

    At this point, your phone number is associated with the scammer’s new account. This means that he can now post ads on Craigslist for the next 90 days without any further verification. Any spam or illegal activities done on that account will be connected to your phone number. And that also means if you try to register for your OWN account on Craigslist, you probably won’t be able to do so, since your phone number has a bad history.

    This process can also be used with Google, and that means the scammer can use your phone number to get their own Google Voice number, so they can make phone calls and send text messages to scam other people.

    In the worst cases, illegal activity done on these fake/scam accounts might involve law enforcement investigating who is responsible. Don’t put yourself in the position of having to explain why your phone number is the “verified” number on a scammer’s account.

    Bottom line: don’t give any verification code to anyone.

    listen to my podcast Apple Podcasts

    The post The Verification Code scam first appeared on The Computer Tutor.

    How to create a personal website using Google Sites Dec 24, 2018
    Show notes

    What if I told you that five minutes from now you could have your own website? It’s true. If you have a Google account (a Gmail email account is a Google account), creating and publishing your own website is as easy as creating a Word document.

    Google Sites

    Want to see what’s possible with Google Sites? Here’s a collection of websites that were created with the service: https://sites.google.com/site/gsitesgallery/ You’ll see lots of thumbnail images for websites – just click on each one to view the site itself.

    Google sites examples

    For this example, I’ll make a website about my two little Yorkie dogs, Lilly and Fenway.

    The first thing you’ll need to do is go to the Google Sites website: site.new. If you haven’t already signed in to your Google account, it will ask you to sign in (or create an account if you don’t already have one). The opening page looks like this:

    Google Sites home page

    When you click on “Header type” you’ll see you have four options:

    1. Cover
    2. Large banner
    3. Banner
    4. Title only

    You can click on each of them to get an idea of what each one means. For this example, I’ll choose “Large banner” (you can change it later if you want).

    And when you click in the “Your page title” area, you can type the title of this web page. You can also click on “Change image”, and upload a picture from your computer as a background image. And “Enter site name” is where you would put the overall name of the website. So here’s our site so far:

    Google sites

    Over on the right side, you see 3 tabs:

    • Insert – this is where you would decide what content goes on this page that we’re working on
    • Pages – this is where you add more pages to this website
    • Themes – you will see several options for the design of the site

    So I went to Themes and chose the “Aristotle” option.

    Then I went back to Insert, and chose to insert a text box. This gives you a place to type whatever written content you want to put on this page. I typed a couple of sentences, which now appear under the main header image (you can type as much text as you want):

    Google sites

    Now I’ll go back to Insert, and choose to insert a picture. You can upload an image from your hard drive, or you can choose from your albums on Google Photos.

    Then, I’ll write a little about that picture and drag that text to be right next to the image.

    Google sites

    So you can see, just about anything you would want to add to your web page is available in that tool section on the right side. Scroll down a bit and you’ll see lots more options:

    Google sites

    The best way to get a feel for these things is to just click on each one and see what it does. You can create a button that links to some other website. You can put in a divider line to separate groups of content. You can embed a YouTube video. You can put in a form, where you can ask questions and people can fill out the form and submit it to you. You can insert documents, spreadsheets, all kinds of stuff.

    At the top of the page you also have some other controls. In the middle is an icon of an eyeball.

    Google sites

    You can click the eyeball to get a preview of your site at any point. So you can try adding something, preview it, then go back to editing until you get it exactly how you want it to look.

    And when you’re done, click the big “Publish” button to take your site live for the world to see.

    That will give you some options. The primary one is to determine the actual address (URL) for your site. Since I typed lillyandfenway that means the address for my site is:

    https://sites.google.com/view/lillyandfenway (that link takes you to the actual site I created)

    You could also get a domain name so that it looks more personal or professional. Such as, “lillyandfenway.com” or something similar, depending on what domain names are available. That just makes it easier to tell people the website and have them remember it.

    You can also set a limit on who can view the website. In most cases “Anyone” is fine since that makes it public for anyone to be able to see it.

    Google sites

    So there you have it – creating your own website with Google Sites.

    Keep this in mind: a website that looks really great and has lots of content and features means that whoever created that site put in the time and effort to make it that way. Google Sites just gives you the technology and the tools to create a great website. It’s kind of like writing. If you have a computer and Microsoft Word, you have the opportunity to write a NY Times best-selling book. But most of that depends on you, not your computer.

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    The post How to create a personal website using Google Sites first appeared on The Computer Tutor.

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