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Navigating 3 special pay situations: Piece-rate, waiting time, and on-call time Apr 29, 2025

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The federal Fair Labor Standards Act (FLSA) requires employers to compensate non-exempt employees at least the minimum wage for each hour worked and pay them overtime (at 1.5 times the employee’s regular rate of pay) whenever they work more than 40 hours in a workweek. The amount employees should receive in pay cannot be determined accurately without knowing the number of hours worked. This can be especially tricky when the employee is paid on a piece-rate basis or has waiting time or on-call time during the workweek. To help you navigate these situations, listen in as we cover:

[01:00] Defining a piece-rate employee
[02:56] Minimum wage rules for piece-rate employees
[03:49] Tracking hours for piece-rate employees
[04:24] Calculating overtime for piece-rate employees
[05:16] Waiting time
[07:20] On-call time

This content is based on generally accepted HR practices, is advisory in nature, and does not constitute legal advice or other professional services. ADP does not warrant or guarantee the accuracy, reliability, and completeness of the content. Employers are encouraged to consult with legal counsel for advice regarding their organization's compliance with applicable laws. This content is current as of the published date.

Copyright © 2025 ADP, Inc. All Rights Reserved. The ADP logo, ADP, RUN Powered by ADP, and HR{preneur} are registered trademarks of ADP, Inc. and its affiliates. All other marks are the property of their respective owners.

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How to handle emergencies: Preparation, employee pay, and response Apr 24, 2025

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We've seen an increase in severe weather, disasters, and other emergencies in recent years. Since these events can impact almost any employer and their employees, all employers should have a plan in place to prepare and respond. To help, this podcast answers common employer questions about disasters and emergencies. Listen in as we cover:

[00:44] Preparation
[01:30] Communication
[02:38] Deciding whether to close
[03:38] Safety responsibilities for employers
[04:21] Pay issues
[09:11] Time off from work
[11:10] Assistance

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Partnering with a PEO to support your small business Apr 07, 2025

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Have you ever considered partnering with a Professional Employer Organization (PEO) to support your business? Hear from Dr. Carmen Armstrong, ADP TotalSource Client Relations Executive, and Dena Grammas, ADP Totalsource HR Business Partner, as they discuss PEOs, and how small businesses can benefit from them. Listen in as we cover:

[01:09] What is a PEO?
[01:34] Why would a small business consider a PEO?
[02:35] How does a PEO solve for small business challenges?
[03:08] What is an HR Business Partner?
[05:10] How HR Business Partners help clients with challenges
[06:29] How PEOs help clients navigate complexity
[08:38] The PEO specialists that support clients
[09:46] How a client’s employees benefit from a PEO
[10:49] Defining success as an HRBP
[12:06] Evaluating if your business is right for a PEO

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How to hire and grow your team Mar 12, 2025

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Hiring and retaining the right people is often the #1 challenge faced by small business owners. Lessons are often learned the hard way through bad hires and expensive mistakes. In this episode, Clint Smith, Founder and CEO of CareerPlug, will share tips on how to build a winning team to help you grow your business.

[01:13] Where to start when you want to grow
[02:31] How to attract the right people to your team
[03:48] How to build your hiring process
[04:40] How to evaluate candidates the right way
[05:42] How to make the right decisions when hiring
[07:30] How to onboard a new employee the right way

Download a free copy of Clint Smith’s book, How to Hire.

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How to handle employee pay raise requests Feb 18, 2025

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Despite your best efforts to develop a competitive compensation program, there may be times, such as when inflation is elevated or during a tight labor market, that employees increasingly try to negotiate their pay. Listen in as we cover some steps to help employers prepare for and manage pay raise requests:

[00:46] Understanding applicable laws
[02:40] Having a compensation philosophy and being open about pay practices
[03:44] Knowing the market and competitors
[05:27] Conducting employee "stay" and exit interviews
[06:28] Evaluating a pay raise request
[07:45] Communicating with the employee
[09:25] Considering options beyond raises

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Grit & Wisdom: Smart Advice from America's Hardworking Small Businesses Feb 03, 2025

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Excited but unsure what to expect, ADP’s Small Business Services launched Grit & Wisdom, it’s first-ever contest of this kind, which called for small business owners based in the U.S. to share their best advice for success. The entries revealed not just the journey of building businesses but the passion and perseverance that fuel success every step of the way. Listen to learn more about the great insights from Grit & Wisdom:

[0:57] What was the Grit & Wisdom contest
[3:11] Advice themes noted from the entries
[7:13] Advice from owners based on company size
[8:14] Advice from owners based on geographic location
[10:03] Where to view the advice

To learn more visit adp.com/gritandwisdom

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Your top small business tax questions... answered Jan 13, 2025

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Are you prepared for tax season? Get answers to the most common questions small business owners have from our guest, Kelly Phillips Erb, a recognized tax attorney and writer. We’ll dive into how to leverage an accountant’s expertise as a partnership, helping you from preparation to long-term planning. Listen in as we cover:

[02:16] Tax preparation & what businesses can provide up front to their CPA
[03:56] Most common mistakes that small businesses make during tax season
[07:26] Common tax deductions or credits
[10:06] Partnering with your CPA for long-term business goals

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Bonuses, W-2s & annual notices: 3 important tasks for closing out the year Dec 16, 2024

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When it comes to closing out the year successfully, considering year-end bonuses, providing W-2 forms, and furnishing annual tax credit notices to employees are three important undertakings for employers. In this episode, we’ll provide guidance to help you navigate these end-of-year responsibilities. Listen in as we cover:

[0:44] General considerations for end-of-year bonuses
[2:45] Overtime implications of bonuses
[4:53] Tax implications for bonuses
[5:53] W-2s: Timelines & how to furnish to employees
[8:17] Required tax notices, like EITC, & key things to know

Copyright © 2024 ADP, Inc. All Rights Reserved. The ADP logo, ADP, RUN Powered by ADP, and HR{preneur} are registered trademarks of ADP, Inc. and its affiliates. All other marks are the property of their respective owners.

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Strategies to help prevent misuse of leave Nov 20, 2024

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Typically, when an employee requests leave for family, medical, bereavement or other reasons, their request is legitimate. However, on occasion, some employees may try to take advantage of their leave benefits. So, what can employers do to help prevent this misuse from occurring, and how do they address it if it does occur? Listen in as we cover ways to help prevent and address misuse of leave. We’ll discuss:

[0:57] Employer and employee trust
[1:37] Examples of leave misuse
[2:14] How to address suspected leave misuse
[3:08] Using proactive policies and procedures
[4:48] Requiring notice of leave
[5:31] Seeking documentation
[7:09] Implementing data analytics
[8:50] Offering training and considering company culture

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7 myths about ICHRA health benefits...busted Nov 04, 2024

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ICHRAs (individual coverage health reimbursement arrangements) are a relatively new type of health plan that allows employers to offer their employees a tax-free allowance to purchase benefits. While ICHRAs are growing in popularity, many businesses are hazy on the details. Unfortunately, myths and misperceptions about ICHRA could lead a business to dismiss a benefits option that may be right for them. Listen as we debunk:

[2:46] Myth #1: The marketplace has challenges — ICHRA can’t be good insurance.
[4:30] Myth #2: A business with no HR department doesn’t have access to enough resources to set up an ICHRA.
[5:48] Myth #3: It’d be easy for most businesses to administer an ICHRA on their own.
[7:01] Myth #4: Old HRA models didn’t fit the business before; new ones are probably no different.
[8:17] Myth #5: Employees will be overwhelmed by the choices in the insurance marketplace.
[10:25] Myth #6: Employees won’t spend their benefits allowance on health-related expenses.
[12:01] Myth #7: Switching to an ICHRA will be a pain.

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