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Work injuries: How and when to record and report Oct 20, 2025

Show notes

Under federal law, many employers are required to keep records of work-related injuries and illnesses. These employers are also required to provide employees, former employees and their representatives with access to certain records relating to workplace injuries. Failure to comply with these recordkeeping requirements can result in fines and damage to a business’ reputation. To help you comply with your responsibilities, listen in as we cover:

[01:03] The types of employers that must keep records of work-related injuries and illnesses
[01:59] The types of injuries and illnesses that must be recorded
[02:31] The forms employers use to record a work-related injury or illness
[04:29] The injuries and illnesses that are considered work-related
[06:53] State safety recordkeeping rules
[07:21] Reporting responsibilities related to workers’ compensation

This content is based on generally accepted HR practices, is advisory in nature, and does not constitute legal advice or other professional services. ADP does not warrant or guarantee the accuracy, reliability, and completeness of the content. Employers are encouraged to consult with legal counsel for advice regarding their organization's compliance with applicable laws. This content is current as of the published date.

Copyright © 2025 ADP, Inc. All Rights Reserved. The ADP logo, ADP, RUN Powered by ADP, and HR{preneur} are registered trademarks of ADP, Inc. and its affiliates. All other marks are the property of their respective owners.

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1099 workers vs W-2 employees: What’s the difference? Oct 06, 2025

Show notes

Employers sometimes refer to independent contractors as "1099" workers and employees as "W-2" workers after the IRS forms used to report income for these types of workers. What’s the difference between an independent contractor and an employee? Listen in as we cover:

[00:59] Differences between independent contractors and employees
[02:12] Does providing a 1099 dictate classification?
[03:03] Federal tests for independent contractors
[05:28] State tests for independent contractors
[06:45] Does a written contract dictate classification?
[07:08] Bringing back laid-off employees as independent contractors?

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R&D gets a tax makeover under the One Big Beautiful Bill Sep 23, 2025

Show notes

Section 174 has long been a source of confusion for small business owners navigating R&D expenses. In this episode, we dive into what Section 174 is, the recent changes introduced through the One Big Beautiful Bill Act, and how these updates impact your bottom line. From immediate expensing of R&D costs to state-level differences, you’ll learn the practical steps business owners should take now to stay compliant and maximize their deductions.

[01:05] What Section 174 is and why small business owners should care
[02:07] Major changes since the 2017 Tax Cuts and Jobs Act — and what OB3 restores
[03:15] Real-world impact of R&D expenses on small business tax filings
[04:05] Three key action steps: recordkeeping, cash flow planning, and working with tax advisors
[04:44] State-level differences to watch for when applying deductions
[05:03] How to stay up to date with IRS guidance and evolving tax rules

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Understanding how the One Big Beautiful Bill Act impacts employers Sep 02, 2025

Show notes

The One Big Beautiful Act was enacted on July 4, 2025. This legislation includes several significant changes that impact small businesses and their employees, particularly in areas of payroll, employment tax, and employee benefits. In this episode, we break down the One Big Beautiful Bill Act and what it means for small businesses. From tax changes to new deductions, we cover the most important updates you need to know to stay compliant and maximize opportunities. Listen in as we cover:

[01:00] Overview of the One Big Beautiful Bill Act and its impact on small businesses
[01:45] Federal income tax changes and what they mean for owners
[05:10] New deductions for qualified overtime and tips, including retroactive rules
[05:50] SALT deduction cap increase and benefits for high-tax states
[06:55] Immediate expensing of R&D expenditures plus other business tax updates
[09:05] Practical steps for business owners to prepare and take advantage of the changes

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Break misuse: What can employers do? Aug 14, 2025

Show notes

Meal and rest breaks can help boost employee efficiency and many states have laws that require employers to provide these breaks. Whether employers provide rest breaks and meal periods voluntarily or because they are required to do so, there may be times when employees misuse this time, such as by taking unauthorized extensions. This podcast will provide ideas for employers to help prevent and respond to such misuse. Listen in as we cover:

[01:08] Pay rules for rest periods
[01:55] Pay rules for meal periods
[02:45] Responding to unauthorized extensions of rest breaks
[04:22] Responding to unauthorized extensions of meal periods

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How to build trust in HR & why it’s important Jul 21, 2025

Show notes

Managing Human Resources (HR) responsibilities isn't always easy, but it can be even more challenging if employees aren’t familiar with this important aspect of your business or if they mistrust it. Listen in as we cover:

[00:44] Why building trust in HR is important
[01:12] The need for communication & employee feedback
[04:00] Thinking strategically & delivering policies to help with employee satisfaction
[05:31] Providing development opportunities
[06:30] Recognizing employees’ work
[07:35] Training for your HR team & supervisors

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Jury duty: What employers need to know Jul 08, 2025

Show notes

An employee who is summoned for jury duty may have questions about their pay, whether their job is protected during their service, and returning to work after their jury duty. Employers should be prepared to answer such questions. To help, here are some key facts about jury duty:

[00:51] Jury duty defined
[01:49] Time off requirements
[02:18] Pay requirements
[05:27] Scheduling requirements
[06:45] Policy considerations

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Employee handbooks: What to have & what to avoid Jun 10, 2025

Show notes

An essential step to creating an effective employee handbook is determining which policies to include and what policies to avoid. Here are some policies that are considered must-haves and some policies that are potentially problematic.

[01:45] At-will policies
[02:36] Employee conduct policies
[03:32] Attendance
[05:52] Employment classification, meal breaks and timekeeping policies
[07:51] Leave and time off policies
[08:33] Anti-harassment and nondiscrimination policies
[10:39] Reasonable accommodation policies
[11:44] Policies to avoid

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Is paid time off required on Juneteenth, Independence Day, and Labor Day? Jun 02, 2025

Show notes

With the summer holidays approaching, employers may have questions about providing time off to employees and the pay requirements for employees who work on Juneteenth, Independence Day, and/or Labor Day. To help you understand the rules, here are answers to frequently asked questions about the holidays. Listen in as we cover:

[00:47] Must employers provide paid time off on Juneteenth, Independence Day, and Labor Day?
[01:58] If a company offers paid holidays, must it observe Juneteenth, Independence Day, or Labor Day?
[02:35] Can an employer require employees to work on Juneteenth, Independence Day, or Labor Day?
[02:56] Can an employer require employees to work the day before and after the holiday to be eligible for a paid holiday?
[03:38] What if the holiday is also the company’s payday?
[04:19] If an employer is open on a holiday, are they required to pay non-exempt employees a premium for working?
[05:06] When an employee receives holiday pay and then works 40 hours in the same workweek, are they entitled to overtime?
[05:50]. Does the company have to include holiday premium pay when determining an employee's regular rate of pay for calculating overtime?

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Paid family leave requirements: A guide for small businesses May 12, 2025

Show notes

State and local jurisdictions continue to adopt and expand programs that entitle employees to paid time off from work for certain family or medical reasons. These are commonly known as paid family and medical leave (PFL) programs, and they typically impose certain requirements on employers, even small business employers. Listen in as we cover:

[00:57] What is paid family leave?
[01:36] Where is paid family leave required?
[02:37] Are small businesses covered by paid family leave?
[02:55] How is paid family leave funded?
[04:24] What is job protection and where is it offered?
[05:48] What absences are covered by paid family leave?
[07:30] What employer requirements do these laws impose?

Privacy at ADP

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