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    Business

    The Nonprofit Exchange: Leadership Tools & Strategies

    The Nonprofit Exchange is built for nonprofit leaders, board members, donors, and interested parties.

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    Latest Episodes:
    Nonprofit Money, You Don’t Manage it Alone with Chyla Graham Aug 11, 2019
    Show notes

    Nonprofit Money, You Don’t Manage it Alone with Chyla Graham

    Remembering the Enron and Worldcom scandals, Chyla Graham never wants to see a nonprofit in their place. She’s adamant that financial transparency is vital to a healthy organizations and serves nonprofits so they understand what’s happening with their money, feel more confidently speaking about money, and can ask for the support they need.

    Managing the finances isn’t just the job of the finance team. It’s a team effort from the board to the staff and volunteers. How successful it is starts at the top. With an engaged treasurer who sees the mission and is willing and able to go the distance and push your organization to do better, your organization is stronger and communicates more effectively with your donors.

    For More Information go HERE

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    Sharing Your Story can Change the World Aug 04, 2019
    Show notes

    Sharing Your Story can Change the World:

    How to tell your np story that will open pocketbooks
    Interview with Erin Loman Jeck

    Erin Loman Jeck is CEO of Transformational Speakers Agency, Executive Speaking Coach, TEDx Speaking Coach, and the Creator of Speakers Success Summit.

    This highly sought after business coach, transitioned to opening her own Speakers Agency and she is the leading authority on assisting thriving purpose-driven entrepreneurs in how to monetize their message, make an impact, influence change, and inspire action in others.

    Erin’s approach to speaking is unique and powerful, she utilizes the Psychology of Connection to illustrate how you can unlock any audience’s trust and rapport, which leaves them feeling better about themselves and are challenged to adopt your new idea or perspective. Leaders seek her out to learn how to be more powerful in their influence, especially in the C-Suite of organizations. If you are looking for a proven professional who is an impactful and influential trainer to lead your team, organization, executives to learn her techniques- look no further. Erin’s clients rave about the powerful impact she has made on them and her ability to help then find the subtle nuances that can take your influence and speaking to the next level.

    Audiences have left feeling refreshed, energized and eager to get started with their newfound strategies in their compelling communication.

    I teach NP leaders how to communicate the needs and the stories of the success in a way that is compelling and has donors opening their wallets and giving more. I teach them how to speak in the language of the donors so they really get conversions from their events, conversations, and publicity. I have sat on 5 NP boards over the past 10 years, and speak business and NP, I have been a translator many times at the board table, because I have worked as a social worker and board member- I understand both sides. Most of the time they are saying the same things, but using different language, so they think the other side doesn’t understand what they are talking about.

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    The Tug of War with Time: How to Gain Control Of Your Life (Archive) Jul 23, 2019
    Show notes

    NPC Interview with Penny Zenker Hugh Ballou: Welcome to the Nonprofit Chat tonight. We have a really, really, really good topic tonight. My co-host on these has been Russell David Dennis. I’m Hugh McPherson Ballou. We have a good time on these, and we introduce great things to the world by introducing great people who have great products and services. We have a long time friend of ours tonight, Penny Zenker. Russ is carrying the heavy weight tonight. I am waiting in an airport to board a plane, so I will be a passive participant in this. We are recording on the cloud. This is going to be part of our Nonprofit Exchange podcast, Penny. This nonprofit chat is something we broadcast out to folks every Tuesday at 7. Russell, would you cue up the introduction and let Penny talk a little bit about herself as well? Russell Dennis: Thank you, Hugh, and welcome, Penny. It’s always a pleasure to see you. It’s been a good while. Tonight, ladies and gentlemen, we have Penny Zenker. Penny is a strategic business coach and trainer. She coaches business leaders and entrepreneurs. She is the author of the best-selling book The Productivity Zone: Stop the Tug of War with Time. Penny leverages her personal experiences building up and later selling a multi-million-dollar business, as a senior executive at one of the world’s largest market research companies, and working with business leaders all over the world as a Tony Robbins business coach. Penny’s proven and practical approaches to help people get results quickly. Time is something that is just difficult to get more of. It’s the one thing we can’t get more of. Penny, tell everybody about yourself today. Good to see ya. Penny Zenker: Good to see you, too, Russell and Hugh. Always good to be here with you guys. Thank you for having me here. As you cued it up, where some of my experience and background is, Hugh earlier said, “How are you qualified? What makes you the time management expert or productivity expert?” Maybe it’s because I have more challenges than most people, I don’t know. No. As you heard in the introduction, I started my own technology business back when I was 25. Nobody knows better about time management challenges than an entrepreneur starting off in their business, wearing all the different hats and playing all the different roles. I have seen it from an entrepreneur’s perspective. Then I went to work for a big company, organized very differently. At the same time, when I left my company and I sold it, I thought, Now I am going to go work 9-5. It’s going to be so easy. I am going to take over this role. That’s not what it was at all. Instead of being the CTO of the organization, I took my boss’s job in a reorganization, and then I was responsible for multiple countries, speaking a foreign language, and reorganizing the organization. I have never experienced such a challenge, which isn’t time. At that moment, I thought it was a time management challenge. How can I do all this? What I’d love to briefly share is a story that shifted the way I thought about time management forever. And hopefully some of our discussion will really be around that. When I took over this position at the market research company, and I was overwhelmed and I was questioning myself if I even had the skills and what was needed to do this job because it was so much different and bigger than what I had ever had before. It’s when we get overwhelmed, we think we get overloaded, but we are really just overwhelmed. There is a difference between that. One has to do with mental capacity, where the other one is more of a time capacity issue or a physical capacity issue. I went into my boss’s office and said, “Peter, I can’t do this. I don’t think I am the right person for this position.” I shared with him what my challenges were. He sat there patiently, like a cool leader, listening. Then he said, “Listen. I hired you to make decisions. What you do with the rest of your time is up to you.” Think about that. Hugh: That is profound. Penny: My reaction was at first, “Easy for you to say.” But then I thought about that, and it was so simple. As you said, Hugh, it is so profound. It really made me rethink the way that I looked at everything because it’s true. It shifted my mindset from that point forward to being much more of a strategic thinker than a tactical thinker. When we are in time management, then we are tactically thinking. We need to pull ourselves away and be more strategic. Go ahead, Hugh. Hugh: People in leadership positions have tremendous impact. What that person said to you, “I pay you to make decisions,” that is amazing. Penny was talking about her journey of being able to think strategically. Penny, that was profound. Talk about it a bit more, and then we will get into some of the substance we want to talk about tonight. Penny: As I said, that was the base of me shifting my thinking around time. As I got further into that organization, I was able to work with people in various divisions of that organization. Then I went to work with Tony Robbins as a strategic business coach for his organization, and I worked with people all over the world. I really helped them to—I think you said it earlier, Russ—get out of your own way. I helped them to get out of their own way. If cash flow is the number one reason why businesses go out of business… *technical difficulties* As I started to work with Tony Robbins as a strategic business coach there, the goal was to help companies grow their businesses, double their business and to grow exponentially. They say that the number one reason businesses go out of business is cash flow. The number two reason has to be because of their time management. They would have the cash flow if they managed their time and thought more strategically about what they need to do. It doesn’t matter what culture or what country. I found myself working on the same set of skills first and foremost with people all over the world to help them to manage the way that they think around time management and where they focus and how they prioritize, to get them to think more strategically about what they are doing as opposed to tactically. Then we could implement the strategies and things like that. But it’s really about shifting the perspective around time and being more of a strategic thinker around that than a tactical thinker. Hugh: What is your book about? Stop the Tug of War with Time. We used that in our teaser that we sent everybody earlier. Penny: I saw that. I think it’s the common struggle that people feel is, “I wish I just had more time.” It’s that tug of war with time. What I did was all the people I have worked with around the world, I thought, How can I bring this to a larger number of people than just those few people I have been able to work with one on one? I really want to make a much bigger impact. The way to do that is either through written word, or a video series that I do. I also have a piece of software that goes with this. It really describes what I call the productivity zone. When you are in the zone, you are focused on ten core drivers that help you to think and act more strategically, like I said about the decision-making aspect. What are the aspects that go into having us be more strategic about how we show up for our time? There is a framework for the productivity zone. What is in the zone is these ten drivers. What is out of the zone is perfectionism and procrastination. We were talking earlier, Russ, before the show started, about how that is where resistance is. We create resistance through procrastination because mentally we are not interested, we are not clear on what we want to do, we are not motivated, and we are afraid of what is on the other side. We have all this resistance that sits outside, and that is where the stress is. Hugh: Stress? Stress? We don’t have stress. So, Penny, Russ has written books, I have written books. My first book, I outlined it. I started on the chapter “Getting Things Done.” It was about what you are talking about, planning, that whole space. Once I wrote it, it really helped me do the rest of the book, and it gave me this sense of accountability. Okay, well you said it, now you gotta do it. Writing the book and thinking about being productive, you have to plan it and make use of the time available. Was there a learning experience for you in going through that writing the book process? Penny: There were a lot of learning experiences as I’m sure you guys have had, too. Some of the things that helped me were principles I explained in the book. For instance, the number one principle is to understand how to motivate yourself and to be in the right space of motivation. When you are really motivated, everything else disappears, and you get things done. One of the things I did first was create the cover of my book, like way before it was even started. I had the cover, so I was motivated to see that it was already done; it was just filling in the pages. That really motivated me and inspired me as I saw it up on my desk and know that it was just about filling it in. Mine came pretty easily structured. Once you have an outline, and because I am talking about the ten drivers, it was pretty easy because each driver was then a chapter. As soon as I had that, it was clear. And how I wanted to format it. I wanted to have a few callouts. I wanted to have a summary at the end so people could have the top three takeaways of each chapter. And I wanted to have a personal story at the beginning of each chapter. Once I defined the outline and that format, it was really easy to put things in. Easier than people think, especially today with the whole dictate thing. I love that function. Hugh: I love Siri. I think I sleep with her. She understands me and makes my Southern into real language. You talked about your ten. I am asking some questions because Russ will do the heavy lifting after I go through security here at the airport. What are those ten? Can you outline those? Russ knows you and has done some research, and he has some profound questions to lay on you. We also have some questions that you and I devised a while back that are launching out there on Facebook and Twitter for people to respond to, and we will talk about those in the interview, too. What are those ten? PZ. Those are your initials. Penny: I know, isn’t that funny? I realized that afterwards. Productivity Zone and Penny Zenker, PZ. Russ: Unconscious titling going on. Hugh: What are those ten? Penny: I will go through them real quickly. Obviously there is meat below it. The key is understanding how to twist them and make them work for you in the moment. Number one is motivation. Number two is self-talk. Number three is focus. Number four is physiology or self-care. I am going to do them in blocks. Those four together make up what I call Championship Psychcology. It’s where we manage our energy. That is really the determination of what you get done in that time; it’s because how you show up for that time. Those are the four initial drivers: about how we manage our energy and psychology. Then we go into Winning Strategies. That is the planning, getting that outline together. It’s the process, creating systems, automating things. And then prioritization, knowing what comes first, what’s important. Then we get into what makes it sustainable. Now we have our psychology and approach. What do we need to do to keep this going? That would be progress. That’s the next one. Understanding measurement, what it is that we are measuring. Then lastly is being proactive in staying ahead of the curve. I know that is a total quick run-through, and maybe we will touch on a few more in detail. Obviously there is another resource if people want it. There is a chapter for each one of those in the book and software that goes along with that. Hugh: I muted myself because there was background noise. We have people joining us on Facebook and the webcast. Too bad about the technical problems before. I watched Frank Kern do a webcast for thousands of people, and they had a few snafus today. It happens. We are talking to Penny Zenker, author of The Productivity Zone: Stop the Tug of War with Time. I love it when people say they are going to manage time. You can’t manage time; it’s going to go by anyway. What are we managing? Penny: We are managing those three elements. We are managing our energy, which is what I say mostly. It’s how to show up for the time. Let’s face it: Most people know what to do, but they just don’t do it. That’s why I get into the procrastination and perfectionism; there is that resistance because there is something else going on there, and it’s all up here. That’s the biggest thing. Hugh: Oh my word, it’s the mental trap. Penny: It is. Hugh: We have David Gruder next week. He is going to talk more about our mind. We had a chat with him a couple months ago about the shadow inside. There is a lot of synergy to what you are talking about, and what several of our presenters are talking about. What you are presenting is a really good system, wow. We don’t sell things on this show, but if people wanted the book, where would they find it? Penny: It’s available on Amazon. They can get it on Amazon. Look up The Productivity Zone or Penny Zenker, and they can find it there. There is a link I can put up if anybody is interested in taking the assessment, which enables them to get a piece of software that helps them actually to rate themselves and do some self-coaching, identify their strengths and weaknesses, and set some actions around these ten core drivers, too. Hugh: If you will send that to us, we will put that in the notes for the Nonprofit Chat and the podcast. We’re pushing 15,000 listeners on the podcast, so somebody likes what we’re doing. We want to make sure they have access to whatever you mention, so if you mention any links, make sure we have them. Russell, I know you’re itching to get in here. I am going to go through security as you guys are doing the next bit, and I will see you on the other side. Russ: Outstanding. I am looking through this. I am now the owner of your book. Penny: Thank you. Russ: Technology is good for consuming things, not necessarily good for the checking account. The impulse. I love the idea of the issue of time. They look at it as the enemy. I have heard this saying that time is a gift, not the enemy. Penny: Right, that’s a good statement. Russ: Yes, we can get into some of the questions that we have for the week. Our first question is: What is the biggest time vampire of your life? Penny: Right. I want everybody to think about this question and answer it for themselves. Hopefully, for those who are joining us on Facebook, post what it is. Get really clear on what the biggest time vampire is. For me, my biggest time vampire is my kids. I love them, and of course I want to be flexible to be there. But they miss the bus, and then I have to drive them to school. Whatever I have planned is out the door. Or I have to pick them up from school because they missed the bus, or they have soccer practice. I do a lot of organization to get them to where they need to go and things like that. Things pop up all the time. Somebody is sick. I will include the dog in that. The dog has a problem, and I have to take care of that. We all have time vampires. What that means to me is something that we can or can’t control. There are things outside of our control that happen that take our time up. But we also have to think about which part is within our control. There is a piece of it that we can anticipate what kinds of things could come up, and we can set things in place, be proactive, so we don’t have that. In the morning, if I could make sure to wake my kids an extra 15 minutes early, then I can avoid most of the challenges of them being late, unless it is a real exception. I want people to take ownership of the time vampires. It’s like that person th…

    Full show notes at the publisher

    Nonprofit Leadership Book Reviews by Hugh and Russ Jul 21, 2019
    Show notes

    The Nonprofit Exchange Book Reviews Watch the Episode [embed]https://www.youtube.com/watch?v=8Kcnaut1Sb4[/embed] Read the Episode Hugh Ballou: Greetings, we’re back with The Nonprofit Exchange. This time, Russell and I have been wrestling with this for a while. We have had so many great guests that it’s hard for us to find a spot to do this. We wanted to, at least once or twice a year, highlight some great books. Some are from our guests, and some are not. We have six books for you today. The top five, and a bonus book. Greetings, Russell. I will say hi first. Russell Dennis: Greetings. Welcome, all of our friends out there on Facebook and everywhere. Thank you for joining us. It’s a great day. I am just moved by all the birthday messages that have come in for me today. Hugh: Today? Russell: Today is the day. I wanted to give a shout-out to all the people—business associates, family, friends. Thank you very much. It’s been a great journey, but it’s better because of you. And all the people who join us every week to support The Nonprofit Exchange. Hugh: Congratulations. We’ll try not to embarrass you today. So you have three books, and I have three books. We will share a bit about each book in a brief synopsis. It’s not meant to be a thorough book review. It’s Hugh and Russ lifting out reasons why you should read this book. While we are queuing up, we are talking about leaders reading. Do you want to say more about that? Russell: That is part of a growing organization and transformational leaders always evolve. They set the table so that people who are in the organizations can evolve. Personal development is one of the reasons that people might volunteer with you or serve on your board because you’re either growing or going backward. Some would go as far as to say you’re either growing or dying. It’s important to increase that knowledge base. What I’ve discovered as I grow is that I don’t know more every day, but that’s perfectly all right. We want to bring you these resources. We’d like to make it a regular segment. Many of our guests have come on with books. We want to talk to them. Oprah Winfrey did it well with her book club. Maybe some of these people we can bring back to talk about their books because there is so much fascinating literature out there. We have six pretty good picks to talk about today, don’t we, Hugh? Hugh: We do. The other part about leaders read is I listen to a lot of podcasts. Our friend Ken Courtright has one called Grow Your Business Today. He says he reads a book with a highlighter. When he goes back and reads it again, he uses a different color highlighter. He highlights different things because he is ready to learn the next thing. I find that to be so very true. There are a lot of challenges. We will highlight six. Maybe in a few months, depending on comments from our listeners, we will highlight a few more. Let’s list the books to get our listeners’ interests up. What are your three? Then I will share my three. Russell: I have three great ones. The first one is Asking Rights by Tom Ralser. He wrote a book before that called Return on Investment for Nonprofits. The second book is The Guide to Proposal Writing from The Foundation Center. It is a classic. It is a staple. It is the book on writing grants. There are a lot out there, but this one is pretty powerful. And because everyone loves numbers so much, I have a wonderful book by Mark Mullen called The Nonprofit Budget Builder Toolkit. Everyone just loves those numbers so much. Hugh: That is awesome. Mine are more generic. We teach nonprofit leaders to install really good business practices in their organization. The first one is Twist by Julie Cottineau, who we had as a guest a while back. That’s about who we are, our identity, and our promise to people. It’s good for nonprofits to think about that. I don’t guess many do that I have ever known. The second one is a good book by my leadership coach who has been our guest, Roberta Gilbert. The whole leadership methodology by psychiatrist Murray Bowen, M.D. It’s called Extraordinary Relationships. It’s the anchor for us knowing ourselves. The third one, and I live in Virginia, and up the road from me is where Napoleon Hill grew up. The Napoleon Hill Foundation. A couple years ago, we had Don Green, who is the executive director of the Napoleon Hill Foundation. I don’t know about you Russell, but I find over and over again that nonprofit leaders have not heard of the work of Napoleon Hill, who interviewed 500 of the top leaders in the world and created this methodology. Those are the three. Which one do you want to start with? Pick one of those awesome books. Russell: I am going to jump right into Asking Rights by Tom Ralsin. One of the questions that people should answer in that: Why should I give you money? It was posed to him early in his career. It’s that view of how do you view the people that fund you? Tom’s premise is that what you really have are investors. I know a lot of people think of donors. Donors are investors. They are partnering with you to make an impact. When you look at monies that people contribute to you, or talent—there is time, talent, and treasure—when people contribute one of these three things or a combination of them, they are making an investment in you and betting on your team. What can you do? You have different groups of investors. Donors are just one type of investor. You have different funders. It could be pure investors or people funding you through grants or sponsors or memberships. Those are people who invest in you. When it comes to funding a nonprofit, what matters is not what the nonprofit themselves thinks. It’s what it is that people are getting. What do the people who are writing the checks think about what it is that you’re doing? They’re investing in you. What are people who are getting the services think? It’s not about us. We always have to have an eye toward whether we are making a profit. I know profit sounds like a dirty word, but Tom talks of it as a return on investment. That’s what people who are banking on us are looking at. They are looking at the return. They contribute to help us keep our doors open as nonprofits. This book is about more how to successfully fund a nonprofit. He is talking about a lot of different areas. He is talking about sustainable funding. It’s important to capture the ideas of what value means to the different audiences that you have. From this perspective, it’s about the people who invest in you. How do you sustain that? What are different funding pathways? What are you open to in terms of learning, in terms of growing, and thinking about what’s important to the people who are writing these checks? Look at the view from the other side of the desk. It doesn’t matter if it’s a corporation or a foundation. Everyone has their motivations. It’s looking at that to figure out what’s important. He spent a lot of time doing this. When he wrote ROI for Nonprofits, he looked at a lot of these areas. But from the point he wrote that book to the point he wrote this one, he made some other discoveries along the way in terms of what makes people fundraising-ready. He had criteria. He is a nonprofit consultant who helps people raise more money. He has a 20-question list of criteria he uses to determine if an organization is ready. If they can’t check off on all 20 areas, he won’t take their money. He will talk about which areas need to be shored up and go back to doing that. This book talks about those 20 areas, which are important to fundraisers and establishing that value that you bring. This is a very good book to read. I think when we sit down, we look at the value that we give people who are constituents of ours as a nonprofit. You have the people who directly get the benefits; you have those who write the checks to pay for them. That could be corporations, foundations, government entities, social entrepreneurs, donors. Each of these different groups have a different set of values or perspectives on what’s important. What he is talking about here is understanding that and not changing who you are, but explaining in your own language how you are bringing value and incorporating what matters to them. It’s not necessarily about us if we are doing services for people. This is a very good book. Take a few hours to read. This is one you get the highlighter for. There are lots of things to think about and consider. And periodically go back to it and look at some of these things to remind yourself what are some of the questions we should be asking. Are we going to the people that make sense? If someone says, “What gives you the right to ask us for money?” if you have the building blocks in place, it will be pretty clear. This book gives you loads of building blocks. Hugh: Russell is the funding guru. He asks the questions that other people don’t ask. Some of what your methodology is is coming out through what you have picked out of this book. What do potential funders want to see? You take it to the board. What do board members want to get out of this? That is important. Share with us some of your disciplines for reading books. You have an extensive library. When I talk to you, you often quote books, even in these interviews. What is your discipline? Do you read every day, or a certain time a week? Russell: I don’t know if you remember back when our auto industry started having hiccups. They were talking about the concept of just-in-time learning. I found all sorts of fascinating stuff on interest areas. I get a number of services. I’m always looking at books because it’s really important to be open to learning on the fly. Increasing my knowledge base on nonprofits has always been important. New developments take place. Thinking shifts. I continue to collect books. I have library cards in two counties. Public libraries are the best investment running for our tax dollars. I am always on the lookout for new articles, new information, new books. A cross-pollination of ideas across different publications and books. I have run across great TED Talks. There is so much out there. The world is our oyster now thanks to technology, which is aggravating when it doesn’t work, but a thing of beauty when it does. I am constantly learning. Readers lead, and I have my nose in a book. I can highlight on a computer. I read with pens and highlighters. A lot of notes in the margins of my hard copies. Some of them are a little dog-eared. I like to read a lot of books on learning. Those are some I can highlight, too. As we go along and we are building a resource area, we’d love to hear about what some of you folks out there who tune in are reading. All of you in the community, what are you reading? What do you want to know more about? We’re always open to that, and finding new resources. That is what the community is all about. Sharing that knowledge base and all those wonderful resources that are all out there. Now there is so much information flying at us from all directions. Where do we start? People don’t need new information. They need somebody to help us carve out the most important pieces and assemble it in a way that will help them get to where they need to go. That is one thing I pride myself on being able to do: a possibility engineer. Hugh: The possibility engineer. The podcast is supported by sponsors. The sponsor today is SynerVision’s online community for community builders. *Sponsor message* We have interviewed Julie Cottineau. Her book is Twist. She is a branding specialist. She was in charge of North American branding for Virgin Airlines and a number of other big deals. Now she does her own brand. Her book is available on Amazon. The full name is Twist: How Fresh Perspectives Build Breakthrough Brands. She has this color theme that goes throughout it. Twist is mentioned on about every page of her book. Lots of color throughout. I asked her what are the top three branding mistakes that people make? She said it’s hard to keep it to three. She said the mistakes that nonprofits are making. We talked about not really understanding what a brand is. Confusing your brand with your marketing. That’s a big mistake. Your marketing is how you get your message out there, and your branding is your fundamental story. What are you about? Why should people care? If we think about our favorite movies and books, they have a twist. She develops this concept in the book. I couldn’t put it down when I got it. You could build my nonprofit twist. That’s what you want to do. If I only had 10 times the budget, people say. That’s a big mistake. Stop saying that. I could throw 20 times the marketing budget at you, but if your brand isn’t in shape, your fundamental story of who you are, who you serve, and what is different about you, then it’s a waste of money. She goes on to say that your brand is not your logo. Your brand is your fundamental story. So many nonprofits will show me this logo as their brand. That is a representation of your brand. Your brand is represented by your logo. That is one way. But most importantly, your brand is your brand promise. Julie has what she calls Brand School. People go through her school, which is a live event, where you do the nuts and bolts of branding. On her website, BrandTwist.com, she has the Nike logo. It’s not about sneakers. It’s about their story. On the interview on the podcast, we talk about her points about branding. It’s really a course on branding. When you go to her website, she offers you an evaluation of her brand. It’s called BrandTwist.com. She will do an evaluation. But the book, it helped me understand all that stuff I was doing wrong, Russell. I have a good logo, but that’s not my brand. The other part of brand we work with is the culture and leadership. Everyone on your board, everyone in your organization, represents your brand. We have heard of airlines dragging people off seats. That one event by one person did enormous brand damage, as our guest David Corbin said. That was brand slaughter. Next time, we will review his book. It’s out there, makes you think about it seriously. Brand slaughter is when people misbehave or act out of brand promise. They have damaged your brand. I recommend Twist. Russell, back to you. Russell: She said that twist is your most important tool. There is a lot in there. The questionnaire is brilliant. That is a great book to look at. The second book I was looking at was The Foundation Center’s Guide to Proposal Writing. It’s a staple for anybody that writes grants. They wrote the book on that. They are probably the best source bar none for information on foundations and corporate programs that are out there and what they are doing. They talk you through some strategies for working on your proposal and some activities outside of the proposal itself, things that you need to consider while you are putting these proposals together. The meat and potatoes of what they offer, and there are loads of examples of successful proposals that have been submitted, where they show you these particular areas of the proposal they are talking about. For grants, you want to make sure you have all of the parts. You want to have your credible programs. There are elements to show you are ready for funding that they address. You have the correct structures in place; you are clear on your mission, vision, and values. They roll into the various parts of the proposal, one being the executive summary. The executive summary is the highlight reel for your proposal. It’s the piece that you would want to write last because it really drills down into what it is that you’re doing, so you want to be clear on that. But it has different pieces in it. What you are looking at in the executive summary, you want to highlight the whole enchilada. What is the problem you are solving? Then describe your solution. How much you need, your organization’s key assets and people. You write this las…

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    Community Groups Can Be Accountable w/Suzanne Smith Jul 14, 2019
    Show notes

    Community Groups Can Be Accountable

    Why community organizations struggle with accounting and what we can do about it Interview with Suzanne Smith

    Suzanne Smith has lived and worked abroad for over 20 years. Her focus is on training and capacity building. She began as a Peace Corps Volunteer in Niger, working at a rural clinic and focusing on child survival. She went on to work in Bangladesh and then Mozambique, where she managed a microcredit program. She then turned her focus to working with community groups, village health workers and nurses, to strengthen outreach and organizational capacity in the midst of the HIV/AIDS pandemic.

    Suzanne has worked in Afghanistan, where she helped design and then implemented a life and work skills training for female high school teachers as part of USAID’s PROMOTE.

    She likes to distill complicated processes to their essence and create systems that are simple and easy to understand. Her trainings are accessible, fun, engaging, and most importantly she makes sure people leave feeling good about themselves and confident in their ability to learn new things

    Suzanne founded Accountable Partners to make sure community based organizations have the systems, skills and support they need to account for donor funds accurately and transparently, to the last dollar spent.

    Oftentimes small partners simply do not know how to fulfill a donor’s accounting requirements. More and more, International Donors and NGOs are partnering with small community organizations to achieve their development goals. While programs are being funded and progress is being made, too often these small partners fail to satisfy their donor’s accounting requirements – requirements that are necessary to a fulfill donor’s fiduciary responsibility. Without clear and accurate financial reports from their partners, donors hesitate to disburse the larger funds necessary to scale up activities, and sometimes small partners may lose their funding entirely. Accountable Partners developed a simplified accounting system specifically for small community organizations. We then created The Accountable Partners Academy so we could teach it. The Academy provides NGO/donor field staff with the knowledge, skills, and tools they need to train their small partners in simplified accounting. We know that simple is transparent, simple is accessible and simple is sustainable. The result of our Academy is accurate and transparent financial reports from small partners to their donors.

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    The Less You Work the More You Make with Jarrod Haning Jul 07, 2019
    Show notes

    The Less You Work the More You Make with Jarrod Haning

    As an award-winning speaker, Jarrod Haningtrains companies in the psychology of music. When you know how music creates inspiration in you, then you know how to create inspiration in other people. By revealing the subconscious mechanism that drives our emotional response to music and language, Jarrod is able to give his audiences some very unique tools for increasing their income and influence.

    My clients normally double their income in the first year by PURPOSELY working less hours. I know that sounds like snake oil, but we use a Nobel Nominated map to make it happen.

    Using a to-do list reduces your productivity.

    Being focused on getting things done reduces your income (or in the case of non-profit, dramatically reduces your fund raising power)

    It's crucial that you understand why it's true that the less you do the more you make. If you care about your mission, if you want to reach more people and make a bigger difference then we HAVE to get you in the mindset of highly effective leaders.

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    The 5 Top Secrets of Unstoppable Leaders with Rocio Perez Jun 30, 2019
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    Rocio Perez is an executive leader with more than 20 years of experience providing relevant insight to leaders around the world. She has delivered hundreds of inspiring and life-changing leadership trainings, keynotes and presentations to people around the world. Rocío helps leaders gain confidence, presence and step into their personal power, pave their own way, discover and eliminate their blind spots, spark self-awareness and maximize their overall impact. More… Read the Interview Hugh Ballou: Greetings, this is Hugh Ballou and Russell Dennis. Welcome to The Nonprofit Exchange. Russell, our guest today is somebody that you connected us with. How are you doing today, Russ? Russell Dennis: I’m fine. It’s beautiful out here in Denver, Colorado, where my guest is. She is just a remarkable woman who is a master around leadership. She has a very interesting journey that everybody should know about. Her book really describes her in general. She has a book called Unstoppable. That describes Rocio Perez, who will tell us about who she is. Welcome. It’s always good to see ya. Rocio: Russell, always a wonderful pleasure. Hugh, thank you for the invitation to be on your show today. I’m very excited. I’ll tell you a little bit about who I am, and then we’ll go back to what made me who I am. I am an international leadership expert and have worked with individuals all the way from Denver to Singapore and Korea. I love helping people create an extraordinary vision in their life. I love helping them get unstuck. All of us get stuck in one way or another in our careers. My goal is always to allow people to see how amazing they are so that they can have an extraordinary life. That has been one of the most exciting things I have done. I have been working with people since I was 17 years old. It’s been a long time. It’s been an extraordinary journey over 24 years watching people. By 19, I was guiding 160-200 people at a time and taking them from where they were at in their goals and their dreams to be educated in their careers to where they’re at today. I have seen remarkable things all over the world. That’s been very thrilling to watch people open up their businesses, thriving businesses, and lead their team members into extraordinary amounts of success. Yet it did not start there. That’s where my journey to Unstoppable comes through. I started off growing up in extreme circumstances as a child. By the time I was 12, given those circumstances, I looked at different things in life. I left home. I ran away from home at the age of 12. I’m sure there are a lot of people who wonder. I hear all the time, “How did you do that?” I had a vision. I had a dream. Ever since I was a little girl, I wanted to inspire people. I would run around with my uncle Sergio and say, “Some day, I’m going to grow up and become a teacher so I can inspire people.” Whether I was born with that or I picked it up somewhere, I don’t know. What I do know is that drew me closer and closer to him. By the time I was 14, I ran away. I was pregnant at 14 and a mom by 15. And at that age, I was also knocking on the university doors to let me in so I could fulfill that dream. With my 6th grade education, showing up there, they’re like, “Who are you? What are you doing here?” One of the things I can tell you is I was relentless at knowing I wanted to go to school. The only answer I could hear, I could accept was, “Yes, this is when you start.” That led me on an extraordinary journey at the age of 17 starting college. The track was difficult, guys. It was very difficult. It was an eight-hour track on a daily basis. Getting up at three o’clock in the morning so I could start my trek at four am to be at class by eight am was definitely something that unstoppable leaders are made of. I look back at that part of my life and think how amazing was that. I didn’t think about that. This is what needs to be done. That’s it. I’m happy to say that along the way from the age of 19 forward, I have led thousands and thousands of people. I became a serial entrepreneur. I did what seems to be impossible in the eyes of many individuals who were saying, “That’s not possible. How can a person with your background make it?” I have been in homes of very important global leaders, in front of ambassadors of countries, presented to members of Parliament. I have done extraordinary things. It was all based on the belief of what made me unstoppable and what made the people I have guided throughout the years unstoppable today. My son is 28 years old, which sometimes I can’t even believe. I have a four-year-old grandson named Emilio who continues to inspire me and helps me move forward as I continue to build businesses and help them get unstuck in greater levels of success and help them move forward in everything they’re doing, making an impact on this world. Hugh: What a story. What a story. Show us that book again. You just happen to have it handy. Rocio: I do. This book is all over the world. It made international bestseller in less than 12 hours from the moment that the book was launched. One of the things I can tell you, Hugh, is it’s been an answer to what a lot of people were asking: “Rocio, what can I do to help myself?” As I was getting off stages, whether it was Ph. Ds or MDs or 123s or ABCs, whatever it was. Whoever was getting off the stage wanted to get an answer. Besides coaching one on one or group coaching, here is another opportunity. This book has brought a lot of hope, a lot of transformation to people. It’s been exciting to hear people who have had up to 33 businesses saying, “Because of this book and what I got out of it, I am doing business differently moving forward.” That has been touching, humbling, inspirational. Hugh: Tell us how you came up with that title, Unstoppable. Rocio: It’s what I’ve always done. That’s my domain. I am unstoppable by nature, unstoppable by desire, unstoppable. I was sitting here as I was writing a memoir. The next version of my memoir, which will be released next year. What can I do? Besides answering the call. What is that message that we all have inside of all of us? In my experience, it was the fact that working with so many people all over the world, the one thing they sometimes couldn’t see, because I have been there and done that, I know what it’s like not to see my own greatness in front of others. Sometimes they couldn’t see it. They couldn’t see their unstoppable nature. They couldn’t see all of the amazing things they have done, how they have borrowed from the past. We were all meant to be unstoppable. Nine out of ten people are unstoppable and don’t know it. For me, it’s just to turn back that mirror and say, “Have you seen yourself?” The moment they see themselves, we go through a subtle process. When they see themselves fully, they become unstoppable. They own their unstoppable nature. Hugh: That is a compelling title. The rest of the title, and I found that on Facebook. What is the rest of the title? Rocio: Seven Steps to Becoming a More Intentional Leader. Hugh: I found it on Amazon, I meant. A more intentional leader. Do you want to highlight those seven steps? Rocio: Most definitely. I’ll talk about the first three steps that are really important. Let’s understand ourselves. Let’s understand how our mind works. That is the first and most important thing. Knowing that our subconscious mind is there to preserve and protect our life. I don’t have to speak about how many times our heart is going to beat. There is an intelligence inside all of us. When we understand that, and we understand that we are all meant for greatness, we are all destined for greatness, we can go ahead and hijack our own success, even in those moments we don’t think we’re unstoppable. The steps that are very important after knowing that is what is it that I must be aware of? Fostering that awareness and that capacity to change that we all have. We can all transform no matter where we start from. Knowing if this little girl who would run around barefoot thinking of only a dream would be possible, then it’s possible for all of us. It’s possible for one; it’s possible for all. I have proved it thousands and thousands of times over and over again. Having that incisive discovery and accelerating my insight. How do I work with the people who already know that I can continue to learn? Who I am today is not who I must be in order for me to have what I want to have or be where I want to be. The next step, which is the third step, is I must know where I am going. Just like I knew where I was going. I wanted to become that teacher. I held that road map. No matter who came along, whether Ann or Billy or Dave or whomever was there, I held my own map and said, “This is where I’m going.” Whoever didn’t pay attention, it didn’t matter. I just moved on to the next person and said, “This is where I’m going.” Sounds like you have a question right there, Hugh. Hugh: No, I’m just resonating- I was practicing my R. I’m Southern. This is fascinating. Go ahead. I am going to have Russell jump in on the next question. These are really important steps. What I was also thinking, there is a lot of resonance with what we teach at SynerVision. Rocio: Beautiful. In that, too, is speeding up my personal evolution. They all go hand in hand. How do I accelerate? How do I become more aware of what’s going on? Today, more than any other time in history, three things to me are super important. One is my auto leadership. How am I going to be leading myself? I hold the map. I take it wherever I go. Who is the most important person in our lives? We are. We know where we’re going. We are the ones who are going to make that commitment and move forward. Two is being that intentional leader. How do I get there? It’s about going through it over and over again, necessarily that I have to be intentional about everything I do. I have a level 10 goal. I can’t give it 9.99 because that doesn’t get me through the finish line. What is going to bring me to the finish line? Understanding sometimes that intention is being in positive places. Let me leave you with a picture here that was painted very vividly in my mind. You can get through the finish line of a marathon running with 100 people than with three people on your back. When you think about that intentionality, am I in a place that supported me? If I’m not, how do I create that for myself? Nothing happens to us; it only happens through us. Where do I go? How do I do this? How did that happen for me? The third step is being that aware leader. What am I aware of? What is happening in my life? How am I creating my reality? What is it I have created over and over again? We can think about a thought. The only thing that distinguishes us from a horse or a puppy or whatever that may be is the fact that we have the ability to be able to think and think very vividly and create that. Whatever it is we can think about, we can think and bring it to fruition. That is important to know because if our thoughts are positive, fantastic. High five. If our thoughts are negative, what is the impact of those negative thoughts on what will happen in our lives? We are thinking negative. We don’t know about negative. We are wondering why we are getting negative results. It’s about thinking about hey, we have anywhere from 55,000-75,000 thoughts a day. Whether those thoughts are negative or positive depends on what we are into that moment, that day. That very next step for me is creating that road map. I know where I’m going. Those three things are important. Now I know where I’m going. I can get there because I can look at that map and know what does it look like every step of the way, and being comfortable with adjusting that. Sometimes we get caught up in it has to be this way, yet it may not. Maybe somebody comes in and short-tracks your entire learning right there. It takes you from Point A to Point Z immediately. Yet if we were to be married to the way things are supposed to be, it’s not going to happen. It may be a long journey, or it may not even happen. If it does, you may not be happy with the process because we put so much effort into it. It’s fascinating to see that. I have seen it over and over again. For instance, when I work with clients, individuals come to me and say, “I want to make more money.” Before they came to me, they had already jumped out of their business, or they took a leap of faith and didn’t have a parachute. That is destructive to see. You must have something that you know whether you’re very centered or grounded. Whether it’s the finances that support you through the process, or it’s just the belief and the action that will take you to your success. The next one is taking that massive action. I have been relentless in taking action my entire life. Getting on a bus, waking up at three o’clock in the morning after I went to sleep at midnight, it’s not something that normal people do. As I hear it from my friends, I like to say that I’m fab-normal because I’m willing to do whatever it takes. That relentlessness and resourcefulness. Something came up right here. Even the word “resentful.” To understand the impact of the words in our world. When a person holds onto feelings, those feelings actually have an impact in our world. What does that impact in our world? That can be detrimental. If I’m holding onto resentment, it’s like drinking poison and expecting somebody else to get hurt in the process, which is one of the worst things that anybody could ever do. To me, it’s blessing that person. I hope that person has an extraordinary time. Yes, it may have cost me time, energy, resources, whatever it may be. I just bless that person and hope that person is in a better place. I truly do. I can move forward. The very last part of it is understanding I must come back and evaluate my process. What does that look like? Does it look like I am tweaking it? Am I testing, tracking what my progress is along the way and making adjustments? I have been caught up in certain parts of my life. Things are going rough, and things happen. We have a setback. What does that look like to be aware that that also has an impact in the way we are thinking and living life? Russell: All critical stuff for any leader who wants to move forward. These are a lot of things we discuss with people at SynerVision in moving forward. We all have challenges. There are a lot of challenges. You have overcome some great ones. Most people I talk to have overcome some great challenges and don’t always recognize the magnitude of what they have come through. That’s important. Nonprofit leaders are people with a big vision. They want to change the world. Some of them have a lot of these attributes, and the mindset is critical, as you have talked about. What are some of the ways that you have seen leaders you have worked with- If there were what you call three greatest hits for the ways that leaders get in their own way, what would those be? Rocio: I would say the mindset is probably one of the biggest things in that. That is one of the biggest things that inspired me about our previous conversations and this one as well is looking at how am I getting in the way? Sometimes we hear things we intake from other people. That’s why I shared earlier that we must be intentional about who we’re around. If people are not supporting my vision, then I must look for a group that supports my vision. No matter the way we think about it, we start intaking it. It’s like somebody coming in and throwing garbage on our bed. Would we like that? They throw it little by little by little. Sure enough in time, that bed will be filthy. We are not going to know where to start. Number one is to find a place that supports you in your vision. The other thing is to believe in the fact that there are good people in this world who are willing to help. Here you are, Russell and Hugh. The fact that you’re here to gu…

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    The Nonprofit Exchange Highlights with Russ and Hugh Jun 23, 2019
    Show notes

    Highlights and Key Points from Recent Interviews of The Nonprofit Exchange

    [caption id="attachment_258" align="alignleft" width="150"]
    Hugh Ballou

    Hugh Ballouand Russell Dennis, co-hosts of The Nonprofit Exchange provide highlights from interviews over the past few months.


    Russell Dennis

    Russ and Hugh distill some of the key points and sound bites from these wonderful interviews with people making a difference in nonprofit leadership.

    Co-Hosts, Hugh Ballou and Russell Dennis share highlights from the past 6-months episodes of The Nonprofit Exchange.

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    Tips to Becoming an Exceptional Board Member w/Jeb Banner Jun 16, 2019
    Show notes

    Tips to Becoming an Exceptional Board Member with Jeb Banner As the CEO and a Founder of Boardable, Jeb Banner is passionate about community nonprofits, entrepreneurship, and more. He also founded SmallBox, a creative agency for mission-driven organizations, and is co-founder of The Speak Easy and founder of Musical Family Tree, both 501(c)(3) nonprofits. Interview Transcript Jeb Banner: More and more. I was running another business at the time, which worked mostly with nonprofits called SmallBox, a creative agency here in Indy. As we raised some money and as the business turned off, I shifted from SmallBox to Boardable in the course of 2017. I went full-time in 2018. My wife actually took over the agency and runs that now. We are all in the same building in Indianapolis here in the old library. We still get to work together, but different floors. Hugh Ballou: Awesome. Jeb, we write a plan, set some goals, and we give it to the board. It’s all a done deal. The board embraces it. What is your experience with boards? Jeb: Boards are busy. Boards are over-committed. Board members are often serving on multiple boards. They are spread thin. This is one of the challenges we want to solve in the product, eventually building out a talent marketplace on Boardable’s platform to give boards access to a wider pool of talent. This is a real challenge. These great people who serve on boards often get called to serve on other boards. When they show up, they’re often reading the material at the Stop sign, on the drive in, in the parking lot, during the meeting. They’re not always prepared. Board members, as much as they really want to give everything they can, they don’t really have the time to do it because they’re spread so thin. Nonprofits struggle to hold board members accountable because they don’t feel comfortable asking them to follow through in a way they should sometimes, or really do the role they need to do in the organization because they’re volunteers. It’s hard to make demands of a volunteer. A lot of what we’re trying to do is build into the product ways for those board members to be nudged toward the right behaviors. Hugh: Well, this is fascinating. Russell, you worked with a nonprofit Indian reservation for many years. Are you hearing some things jump out about boards that you’d like to probe? Russell Dennis: Communication is probably the biggest challenge that board leaders and boards have. We had the challenge up there where I was working of geography working against us. Our board members were scattered over an area that was about the size of Rhode Island and Connecticut combined in a county called Aroostook. Our council members, the government body, or board if you will, would travel from long distances, 60-65 miles some of them, to attend the meeting. We had bi-weekly meetings. In northern Maine, weather is an issue. Being able to communicate is pretty tough. There is more technology available for that. There is challenges in conducting board meetings and staying in touch. Yes, I agree that getting things done can be tough. It can be pretty tricky. A lot of times, when folks like you, entrepreneurs and consultants, people have problems that drive them bananas, that keep them awake. What were some of the key things that were driving you crazy that you thought you had to fix, that motivated you and inspired you to develop a platform to help board members operate an organization more smoothly? Jeb: I think the #1 thing is communication. What you just said there is true. Keeping up that communication between meetings. Doing it in a way that meets people where they are. Everybody has their own style. Some people like to text, some like to email, and some like phone calls. You have people at different technology levels, too. The boards I was running had less of that challenge. Boards I sit on now, that is one of the challenges they have. The #1 headache I experienced as a board chair was centralizing everything. So much was going into my inbox, like the bylaws would be attached to an email from two years ago. Where was the bylaws? There is no central repository. If somebody rolled off the board, their inbox rolled off the board with them. All that communication, all those documents they may have been working on just vanishes. That is a real problem with boards. There is no continuity if you are using those kinds of tools. They are not built for that. They are built for immediacy. That centralization was pain point #1. After that comes the communication pain point. Having a place where everything flows. If you start a discussion in Boardable, it goes into their inbox and phones. It responds, and it goes back in. It’s always back in the system. That is a real headache. The third thing we thought about was it has to be super easy to use. It has to be simple. If you give a board member a tool they can’t use, if they can’t log in, if they can’t make sense of it, it’s worthless. It can do all the things in the world, but it’s worthless. As we have gotten into it further, we think about it a lot more around engagement. We have different dimensions of engagement we think about as well. We can chat about that later. The initial problems were centralization, communication, and simplification. Hugh: Boardable.com. That’s quite an impressive site. We have a couple folks I want to shout out to. Don Ward, who is in Orlando, Florida. He is the president of the CEO clubs in central Florida. Has groups that talk about leadership, business development, and nonprofits. He said, “Board members need to be trained. They think their input and power is far more than it was ever supposed to be. What if…” How would you respond to that, Jeb? Jeb: I think setting and managing expectations with a board member, and that is part of that training, around what their role and responsibility is on the board. Different boards have different levels of responsibility to the organization. Some boards really do have a high level. Fiduciary responsibility in most cases. There are real consequences to their decisions. They often don’t understand that. They don’t understand they are playing with fire, if you will. This is not a practice. Other boards are more advisory, where they are just giving input. Defining that role, and saying to the board member, “Hey, this is what we expect of you. This is your lane.” And being clear about that up front through board training, onboarding, mentorship—giving them a mentor to work with on the board—is a missed opportunity. Based on our research, two thirds to three fourths fail to do any onboarding or training. Then you have a board member that doesn’t know what is expected of them, so they run wild. I agree with that comment. I think board members, not maliciously, they don’t just know their role, so they do what they think they need to do. Hugh: You’re so right. Without clear expectations, leaders are actually setting up conflict. People don’t know where to- They can’t color inside the lines because they don’t know where the lines are. Jeb: That’s right. I think a lot of times, leaders are timid about this. They are uncomfortable having that conversation. They are uncomfortable telling that powerful donor that has joined the board, “Don’t do this.” They have trouble giving them those lines because they are writing checks in some cases, or they are influential. They struggle with that accountability and that clarity. Hugh: That’s a big deal. I hear leaders say, “I can’t correct them because they are volunteers. They’re giving their time.” I served megachurches for 40 years. I had plenty of opportunities to fire volunteers. Sometimes they were happy about it. Most of the time, they were happy about it because they knew it wasn’t a good fit. Actually, I got to a place where we eliminated the word “volunteer” because a lot of the language, like “nonprofit,” which is a lie, and “volunteer,” which is dumbing down, some of the language we use actually contributes to the lower functioning. In the church, we created members of the ministry. It was a leadership position. In my symphony, I am the president of the symphony here, we are on the road to creating a servant leader model, where people have a track, and they lead in the model here. There is a whole lot of things that we set up that we unintentionally set up problems. Talk about this- There is a fear of conflict. People want to step away from it, which fosters it. Making course corrections doesn’t mean you have to tell people they are wrong. Talk about that interaction. That is a big deal, I think. Jeb: I often think- Are you familiar with Patrick Lencioni, the author? Hugh: Five Dysfunctions… Jeb: Five Dysfunctions of a Team. You look at that pyramid. You have to have that trust in order to have conflict, which gets into commitment, which leads to accountability to reinforce it, which outputs results. To have that alignment there, you have to start with trust. Making sure that board member is part- Trust is being part of a team, feeling like they are safe to step up. They can talk about their concerns. They feel they are in a safe space to speak their mind. It’s very hard to engender that without some of that teambuilding work that you need to do with boards. There is some socialization to that. I use a design thinking framework when I work with boards to do small group activities to push conversations and connections so that people feel like they know each other and there is a foundation of trust so they can start to move in that conflict. Conflict is critical. You need to have conflict on a board. Healthy, productive conflict. Not political drama-based conflict, but real conflict where people really care about things. Hugh: it’s a sign of energy, isn’t it? Jeb: It’s a sign of life. If you don’t have it, you have a problem. If everybody is sitting there going, “Yeah, yeah, yeah,” you have a dysfunctional board. It may not look like it, but it’s dysfunctional. Hugh: The only place I have seen where there is no conflict is a cemetery. Jeb: There is conflict in the earth between the body and the ground, I’ll tell you that much. Hugh: Oh man. Another watching on Facebook is Don Green, who is in Wise, Virginia. Don Green is the executive director of a nonprofit called The Napoleon Hill Foundation. Don is sending his thank you because this is useful information. Russell, do you want to weigh in on this leader making course corrections? I think this is a bigger topic than most people realize. Russell: Running a nonprofit or an organization is just like flying a plane. When you get into a plane, your pilot takes off, and they are flying along. They are off course the vast majority of the time. They spend the whole time course-correcting. You know where you’re leaving from, and you know where you’re going, but you make a lot of adjustments along the way. Running an organization is a lot like that. That is the thing. I had somebody say to me one time. I was attending a church many years ago back home. These guys are all nice. One of the deacons said, “If you like everybody you’ve met here, you haven’t been to enough services.” There is going to be that conflict from time to time. It’s important to be able to come back together at the end of that day and agree on the common goal. How you get there could be an interesting dynamic. If everybody was the same, people would get bored and walk away. That dynamic tension is what makes the work exciting. Jeb: Absolutely. Hugh: You don’t want a bunch of yes people, do you? Russell: No, it would be very dull. Hugh: Also, we create a culture that is the opposite, where people are afraid of standing out and saying their mind. The real meeting happens in the parking lot. “So yeah, I knew what was going on in there, but here is what I think.” Triangling going on. Jeb, let’s forecast. What does a really great board look like? We were talking about the exceptional board member. Either the board as a whole or a board member. Tell us what that looks like from your perspective. Jeb: I think there are a few dimensions to this. You have the composition of the board itself. The board should be somewhat reflective, not entirely one-to-one of the people it’s serving, but somewhat reflective so there is an empathetic connection to the service being provided. Then I think there should be diversity of age, race, gender. It needs to bring in different perspectives. I don’t have an exact formula for that, but a healthy board has a level of diversity there. Getting into the roles of the board. You look at that. We need someone who has a legal background, depending on the organization, a finance background, a marketing background. It’s important to have that composition as well. Then you look at the actual activity of the board. That’s where I think about engagement. I think about seven dimensions of engagement. Preparation for a board meeting. Are they preparing? Are they reading the materials? Are they showing up to the meetings? Are they following through on what they said they would do? Are they volunteering, getting involved in the organization so they feel the impact of the work? Are they advocating on behalf of the organization? Are they fundraising? Helping raise money. Are they donating? Writing the checks. Looking across those seven dimensions, and then looking at those other areas, I think that then you need leadership. That is the last ingredient. To make sure you have that foundation of safety and trust for conflict, which leads to a healthy dialogue and the ability of that board to really, truly govern the organization. Russell: Our friend Dr. David Gruder develops a lot of tools around that for people to talk to one another. There are some other resources out there like Difficult Conversations by Douglas Stone and Bruce Patten. It’s important to be able to do that. What it boils down to is being genuine and authentic. You’re communicating in respectable ways. What are some of the tools you have provided to help board members do that in organizations you work with? Jeb: I’m familiar with Crucial Conversations. Is that a similar framework to what you’re talking about? Russell: Yes, they are different. Jeb: Crucial Conversations is wonderful training. I have done that a couple times. I think that’s great training. It’s a little extensive for a full board to go through. In my experience, I have a background in design thinking. It’s a framework that people-centered. It’s empathy-based. It’s all about starting with the problem. Trying to create a consensus around what the problem is, not what the solution is. There is a lot of different exercises that come from that, different ways that you can facilitate whole and small group exercises. You can do research. There is a whole toolkit that my previous company SmallBox used in our work with nonprofits and boards. For instance, organizational values, which is a part of what the board needs to do. They need to be a part of that values conversation. Mission, vision, those conversations as well. Then you get into strategic planning. There are tools around that from the design thinking background that are helpful for that. Working with the United Way board here in town, we recently redesigned their entire board governance approach. It started with working in small groups to bring in ideas and socialize ideas with the larger board to then refine those, and take those back to leadership, and put them into a plan. I follow that approach, which is more organic. I do think there is good tools out there. My background and training is more in that design thinking framework, which is more custom to the situation. Russell: Custom solution is different. Everyone is different. Everyone on the board is different. What are some challenges in making a board run efficiently that you’ve seen across various types of organizations, some of the universal ones? Jeb: Meetings. Time management. Managing the…

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    The 45 Minute Business Breakthrough Jun 09, 2019
    Show notes

    The 45 Minute Business Breakthrough Creating More Incomewith John Gies After more than two decades in corporate, John Gies heard a potential client say that $400,000 tax free was not worth his time. John knew then that he wanted to work where he could make a difference. Over the next several years he gained his Coach Certification, He has taught and coached organizations around the country and he now works with small business owners and non-profit organizations to help them create the income they need to thrive. John's personal live vision is a world where people are inspired to leverage their power and influence to contribute to a more sustainable and positive workplace. Read the Interview [Due to a video issue, the beginning of interview is lost. Transcript begins when video was restored.] John Gies: A communication coach, that transitioned from- I see your face. Was there a question there? Hugh Ballou: No, I love that story. Go ahead. I’m excited about that. John: When I left, what I wanted to do is I tried to look at other companies or other industries. The roads seemed to be closed. I said, What do I like doing? I love speaking in front of an audience. I love training and mentoring my teams. I love facilitating that conversation around the table where we’ve got different interests, maybe sales, operations, and technology trying to create a common vision, and trying to get to that with all those different points of view. I said, Why don’t I become a coach and a trainer? I went to work with a company. I got a chance to do some teaching and coaching across North America and Europe around sales, sales training, presentation skills, negotiation skills. Hugh, I hate to sound stereotypical, but stereotypes do exist. The Brits were almost on time, the Germans were early all the time, the French and the Italians showed up when they wanted to show up. It was an interesting experience. The Americans unfortunately were the ones who said, “We’re doing great. We don’t need any help.” It was an interesting experience for me. Hugh: That’s a stereotype, but it’s sad, isn’t it? John: It is. Yet it sounds something about us, right? Stereotypes are stereotypes in some cases. His name is going to escape me. Someone once said, “If you hear a cliché, look to the truth in the cliché. There is probably something in there that led to the cliché.” Hugh: Isn’t that why they are clichés? John: Right. While I was working with them, when they had lots of clients, I was busy. When they didn’t have clients, I wasn’t busy, so I decided to embark on my own. Today, I work with organizations with what I call a wholehearted approach to business. It’s not a name that you often think of when you think about business. But wholehearted is three pillars. There is the profit/revenue/money. I used to work with a nonprofit healthcare executive, who I will call Sister Mary. She said, “People come to me all the time and ask why we don’t provide this for free.” Her response was, “If there is no money, there’s no mission.” It’s really making sure that we have the money to fulfill our mission. Then there is leadership. Self leadership starts. If we can’t manage ourselves, we can’t manage other people. Hey, Russell. Russell Dennis: Greetings. John: Then it’s the impact we have. Same impact we have on our people, our clientele, our community, the environment, the whole thing. That’s three pillars. Hugh: Russell, there is some background noise, so I muted you. You will have to unmute yourself when you come on. He is putting on his headset. John, I want to get those three points. Those went by fast. Let’s capture those bullet points. John: There is profit. Whether we are in a nonprofit, a small business, or a big business, we can’t fulfill our mission without money. People rely upon us to be here in the long haul. It’s not just a dream to serve. We have to create the sustainability for our future. There is leadership. Leadership starts with self-leadership before we can lead others. I can share with you what I mean about that. When I think of one place that leadership is the weakest, it tends to be ourselves. The third pillar is impact. What impact are we having on our clients, customers, employees, communities, and stakeholders? I was really influenced by a book called Firms of Endearment. It’s a good-to-great comparison of stakeholder organizations versus shareholder organizations. Stakeholders are employees, vendors, the community, the environment, and shareholders. They outperform the S&P by 16X. They outperform the good-to-great companies by a factor of 10X. This lasted even through the Great Recession we just went through. For me, it’s how we take care of all the people in our organizations instead of just focusing on one limited subset of our stakeholders. Hugh: Absolutely. We teach those very same things. But it’s good to have you on here because people don’t listen to us. We’re so much in sync with that. John Maxwell in his 21 irrefutable laws of leadership has the law of the lid. You hit the ceiling of the lid, and your organization can’t progress any further than your ability to lead. That is true over and over. Our boards, our teams, our cultures are a reflection of our leadership. You may or may not know I am a musical conductor. What they see is what I get. What I practice in real life as a conductor works in the board room, works with the staff, works with the volunteers. It really doesn’t matter where we’re leading; the concepts are the same. Russell is coming in from a remote location. He was trying to find a connection last we spoke. Russell is the one who connected with you and suggested you be our guest today. I have looked over your website. It’s good stuff with some nice design. I am impressed with what you do. Thanks to Russell for finding you and finding the synergy. One thing you said was about the mindset. Thinking about the profit, leadership, and impact, and the stakeholders. [Audio issue] Clergy, people like that. Maybe even major donors. If you want to get money, you want to make sure you demonstrate impact. We want to see a difference. [Video freeze] Did I lose you? I’m here. Talk about that a minute, and where that fits into your thinking, how people misperceive profit, how people misperceive leadership. Can you hear me? I think he’s frozen. Maybe, we’re having a technical issue today, folks. So maybe we’ll get back together. John, he showed up over there. We seem to be having some technical issues. John, your video dropped out. There you are. Russell? Same neck of the woods as him. Is there an internet outage out there? Russell: I am downtown preparing for the GlobalMindED event. We have leaders here, global-minded. It’s a nonprofit that provides services to help first-generation college students connect with employers. Very big event coming up here. Starting tomorrow. It will be running through Friday. That’s where I’m at. Helping with that, looking to set up interviews with leaders and coverage of the event so we have things to talk about. Hopefully, John is back with us. He has done a lot of work. He started out with healthcare organizations and started seeing some leadership challenges around that. He has done a lot of work and worked with a lot of organizations here in the Denver area to deal with some of the bottlenecks you experience with leadership. When those bottlenecks are prevalent, you can run into issues with funding. He wrote a book about that. That is one thing I want to ask him about later and have folks get access to that. It’s a very good book. Hugh: We did a teaser about the book. We haven’t told anybody about it yet. John, before the technology devil came in here and ate up your feed, I was talking about the misconception of the word “profit” with nonprofits, and how boards have gotten into a negative groove. Do you want to talk about that a minute? Then I will hand it over to Russell, who is the one with the real tough questions. John: Great. Yeah. If I understand you, the question is profit versus nonprofit? It’s interesting. Russell did this for a long time. There really is no difference. If there is no money, there is no mission. We have to generate enough profit, retained earnings, income, whatever you want to call it, so we can redistribute it. I often encounter both in the corporate world from healthcare providers who were nonprofit, and nonprofits I have volunteered with over the years, that money is not the big thing. It’s all about service. It’s all about serving the customer, the patients, our clientele. If you can’t keep the lights on, you can’t deliver any service. I feel like I’m rambling a bit. This is where my wholeheartedness comes from. If you look at the way businesses are being structured today, more and more of them are being structured to deliver a different kind of value than just the bottom line. There are benefit corporations. There are LLCs that are for-profits embedded within nonprofits. There is a whole host of ways we can use our work, I have air quotes up there, to do good in the world. I think it was Kahlil Gibran who said, “Work is love made visible.” Regardless of what we’re doing, we should be able to bring love into the world, or wholeheartedness, even at a profit. Hugh: We generate income because we generate value. Russell has helpful observations and questions. I’m going to park for a minute and let him participate. Thank you, Russ for being here. I know it was a challenge getting on today. Russell: Thanks. It’s good to be here. I know John is an amazing person. I am glad I met you. One of the things that you and I talked about over coffee was the notion of value, and how that is being redefined today. Folks that are running businesses to make a profit often talk in terms of value. It seems to be a word that nonprofit leaders haven’t wrapped their arms around yet. Even if they do, some of the team may not be aware of what exactly is value. How do you ramp up those discussions when you are talking to nonprofit organizations in terms of speaking to value and what that means to the different audiences they serve? John: What a great question. Nonprofits deliver such value. Whether it’s providing a roof over our heads, food and shelter. They look and say, “That’s what we are giving to our clientele, people who need that value.” They’re also delivering value to the donors and people who are fundraisers. I met with a young man who moved here from D.C. His whole background is in philanthropy. If I’m a donor, the example I was thinking through on this is do you remember Sally Struthers and the Feed the Children campaign from years ago? She would come on TV and see all these images of hungry children. We would make a donation. We got a letter from that child. We are in relationship to that child. Now there is this warm, fuzzy feeling of, I, as a donor, am getting real value from that donation in my heart. What happens for a lot of us today is we don’t think about how we’re delivering value to all of our stakeholders, be they fundraisers, donors, clientele, you have different kinds of value to each one of them. For a donor, one of the big questions donors all have is, “If I give you money, will it go to the end user, or will it go to administrative costs?” There are a whole host of people who are doing valuations and rankings around that. How can I pluck John’s heartstring? How can I pluck Russell’s heartstrings? A friend of mine had a daughter who came into the world with a lot of physical challenges. In Children’s Hospital for years. Her mom was in and out. If I deliver a message to her that talks about children and supporting people while they are waiting for a child to come out of the hospital, that is delivering value to me because it sings and resonates with me. Does that make sense? Russell: That’s the trick. That’s the challenge a lot of for-purpose enterprises (as we prefer to call them, a term given to us by one of our guests). That is the challenge. You have multiple audiences. Value is not only something that has to be quantified in material terms. It’s different for every audience. The way that we relate to each other is through stories. People are discovering that. The big question is what is your story? Different people have different metrics, depending on their perspective. How important is it to have ways to measure what is valuable? How do you help nonprofits navigate that when they have these multiple audiences? How do you help them navigate figuring out what the message is for each audience? John: Really good question. When I share measurements, I think to my friend Annette, who is a good evaluator, who does research to quantify numbers and cents. When you think about a sentence or a paragraph or a story, how do you measure the ROI? What is the equation? Actually, there is a lady by the name of Nancy Duarte, who has mapped a really good storyteller. She took Martin Luther King’s “I Had a Dream” speech, and mapped the structure of the speech with its peaks and valleys to lead to the enrollment of the audience in his message. To answer your question, sometimes the impact is emotion. Even though we are driven by our spreadsheets in business, those are only to back up the emotional decisions we have already made. Working with a nonprofit, when we think about the donor, we have to think about what emotions we touch on. If I am talking to a philanthropist or a fund, like The Knight Foundation, what is the emotion or feeling I want them to feel about what they’re going to do for us? When I am trying to pull people off the streets as clients into my organization, how do I want them to feel? What I find most of us do is we run, run, run. And we don’t stop to think about the value. It’s not always what we think it is. What I counsel my clients on is it’s not putting food in someone’s hands. It’s answering a question about the concern of who is giving them the food. I’ll give you an example. Most painting contractors think they are hired to paint the house. They will tell the consumer, “We do great painting.” The reality is, the consumer is thinking, I’d like to have my house painted, but how do I know that painter will be on time, done on time, and won’t leave a mess? We have to answer the questions behind the question to call those, whether it’s a donor, a fundraiser, the clientele, or the public because the public can be very strong advocates for our for-purpose organizations. Great word choice by the way. I’m bouncing a bit, but that changes the whole framework of how you think about the organization. There is the nonprofit and the for-purpose. There is a withdrawal and an engagement. Good choice of words there. Russell: I’d like to go back to the statement of people looking at how you spend the money. I think we have seen some perception problems with the structure of an organization. A lot of people want to write checks for programs, but they don’t necessarily want to pay the nonprofit’s rent. You have to have a structure to deliver a program. But if you are running the organization delivering the programs, you have to be efficient. You have to be good stewards of the resources entrusted to you. Talk about some of the things you do when working with organizations of any stature to navigate that. John: When you say stewardship, are you talking about attracting money? Are you talking about managing expenses? Russell: Taking care of the money entrusted to you. Making the best use of it and maximizing value with it. Taking good care of it. John: A great question. Years and years ago, this will surprise you. I ran into a nonprofit collection agency. This was an organization embedded within another organization. Their money was to support the organization they were embedded in. For them, they could have really good expenses and really nice cars and really great lifestyles, but a lot of that wasn’t coming back to what was originally meant for. I…

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