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    Software How-To

    The Computer Tutor

    Computer repair, personal computer instruction in Safety Harbor, Clearwater, Tampa, St Pete

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    Latest Episodes:
    Delete your history in less than 5 seconds – in any browser Mar 20, 2017
    Show notes

    Sometimes it’s nice to know how to do things really quickly on your computer. And sometimes you might need to delete your browser history (the list of all the websites you’ve visited in a certain period of time).

    delete browser history

    Why would you need to delete your browser history? Lots of reasons. Maybe you’re shopping for a Christmas or birthday gift and you don’t want your spouse to see that you’ve been visiting some jewelry websites. Maybe you borrowed a friend’s computer and you don’t want your web history mixed in with his. Or how about this – you’re writing a novel that includes some terrorists or a serial killer, and you’re researching “how to kill someone and not get caught” – that’s not really a Google search that you want your spouse to stumble across, right?

    Whatever your reason is for needing to delete your browser history, that’s your business. What I’m explaining today is how to do that as quickly as possible, no matter what web browser you’re using. That’s the thing – when you try to do this by the “regular” way, each web browser has a different process. You have to find the History section in the toolbar or the drop-down menu, then you have to get to the spot where you can clear the history, and these things are different in Chrome, Firefox and Internet Explorer.

    Here’s the simple way to clear your browser history:

    1. Open your web browser
    2. Click CTRL + SHIFT + DELETE
    3. Clear history

    In Chrome, when you hold down Ctrl and Shift and tap the Delete button, you get this window:

    Chrome browser history

    That drop-down menu gives you the option to clear your history for the last hour, the last day, the last week, the last 4 weeks, or the entire browser history.

    In Firefox, that keyboard combination gives you this window:

    Firefox browser history

    As you can see very similar and pretty intuitive. For Internet Explorer, also similar (but you don’t really still use Internet Explorer, do you?):

    Internet Explorer history

    So whatever your reason, now you know how to very quickly get in and delete your browser history.

    And before I get a bunch of email – yes, there are ways of searching the internet via one of the above-mentioned browsers, and have it not record any of the history in the first place. That’s a different tip for a different day.

    listen to my podcast in iTunes

    The post Delete your history in less than 5 seconds – in any browser first appeared on The Computer Tutor.

    New virus trick to watch for – the “missing font” hack Mar 13, 2017
    Show notes

    The hackers and scammers continue to come up with new ideas to trick you into downloading a virus to your computer. The latest scheme is a pop-up in Chrome that says the page won’t display properly because you’re missing a font. Here are the details so you don’t fall for it.

    chrome virus trick

    This is targeted at people who use the Chrome web browser (which is currently over half of all computer users). Here’s how it works:

    You’re browsing whatever sites you normally visit, and maybe a few you haven’t visited before. Suddenly the site you’re on has text that is not readable – just a bunch of characters that don’t make any sense.

    Then an error message comes up in the middle of the page, looking like this:

    chrome virus trick

    I have to admit, this error message is pretty well crafted. It has the “clean” look of a message from Google. The spelling and grammar are much better than we usually see from virus creators. The “Update” button looks accurate, as does the Chrome logo in the top right. And since the text on the screen (behind the error message) is unreadable, it makes perfect sense that the website is using a particular font that you don’t have installed as part of Chrome. So there is seemingly nothing suspicious about the message that tells you you need to update your Chrome Font Pack.

    So it’s pretty easy to understand why someone would just click on the “Update” button without really thinking anything nefarious is going on. But when the update button click leads to a file being downloaded called “Chrome Font v7.5.1.exe”, that should start to raise some concerns. First, you should never download a .exe file and run it unless you are 100% sure what it is and what it will do. Second, the “Help” prompt on the screen says you should see the download file called “Chrome_Font.exe” which is different from the actual downloaded file name.

    Also, Chrome might even pop up a little warning to tell you that this file is kind of suspicious so you might want to think twice before running it. As this virus becomes more well-known, the antivirus programs in use will be more likely to catch it as well. But your best first defense is to follow the best guidelines, and never download anything if you’re not sure what it is.

    listen to my podcast in iTunes

    The post New virus trick to watch for – the “missing font” hack first appeared on The Computer Tutor.

    Make the Windows 10 Start Menu less annoying Mar 06, 2017
    Show notes

    In Windows 7 (and earlier versions of Windows), the Start menu was simply a way to navigate to whatever program or file you needed to open. In Windows 10, Microsoft seems to think that it should now be used as their own private little billboard on your computer. Today we’ll talk about how to take back some control of that space.

    Start menu billboard

    One thing that I really, really dislike is advertising being forced on to me. It’s one of the reasons I don’t watch television, and it’s the primary reason I don’t listen to commercial radio while I’m driving (I either have a podcast on (and I can fast forward through the commercials), or Pandora (the $3.99/month ad-free version).

    So when I got my Windows 10 desktop computer several months ago, I was less than pleased to see how Microsoft freely posted all kinds of stuff I don’t need or want all over the Start menu by default. Stuff like:

    • X-Box
    • Minecraft
    • Flipboard
    • OneNote
    • Get Office on your phone or tablet
    • PicsArt Photo Studio
    • Groove Music
    • Microsoft Solitaire Collection
    • Politically biased “news” articles
    • Cortana
    • Windows Mail
    • Twitter
    • Microsoft Edge browser
    • MSN Weather

    Not to mention the actual ads that Microsoft throws in there unless you disable that “feature”, which is turned on by default.

    The good news – it’s easy to get rid of all that junk if you know how.

    First thing you need to do is turn off the blatant ads that Microsoft wants to push to you (of course, MS doesn’t call them “ads” – they’re merely “suggestions”. Whatever.)

    To do that, get to Settings. You can click the Start button, then click on Settings, or you can just hold down the Windows key and tap the letter “I”. Then click Personalization, then Start.

    Look for the “Occasionally show suggestions in Start” and turn it off:

    disable start menu ads

    Then, the second thing to do is clean up all the clutter that Microsoft puts in your Start menu. This is really easy.

    Click the Start button (lower left corner, the Microsoft Windows logo) so that the Start menu appears:

    Windows 10 start menu

    Now pick one of the tiles you want to get rid of. I’ll start with the green X-Box tile in the top row. Do a right click on it, so that this little menu comes up, and choose “Unpin from Start”:

    unpin from start menu

    As soon as you click that, you’ll now see an empty space where that tile used to be displayed. So just go through and do that for every tile you don’t want to see, until the Start menu is trimmed down the stuff that might actually be useful.

    Now, with your Start menu having a fresh “start”, you can drag the tiles around in whatever order you like. You can also add things the Start menu, just by right-clicking and choosing “Pin to Start”.

    See – Windows can actually be useful when you kick Microsoft’s junk out of the way and put your own stuff there!

    listen to my podcast in iTunes

    The post Make the Windows 10 Start Menu less annoying first appeared on The Computer Tutor.

    3 top tips for using your computer safely Feb 27, 2017
    Show notes

    There are lots of things you can do to stay safe while using your computer. Probably hundreds. But a few things I keep seeing come up over and over. I really believe that if everyone at least kept these three rules while using their computers, a lot of problems would be avoided and everyone would be a happier computer user.

    happy computer user

    Tip 1: If you know a website’s address, don’t type it in the search bar

    A lot of people have their home page on their web browser set to be a Google search page. Nothing wrong with that. So whenever they open Chrome or Firefox, the first thing they see is the opportunity to do a Google search.

    The problem comes up when they are trying to access a specific website. For example, they might need to go to my own website, ComputerTutorFlorida.com. If I’m on the phone with them, I’ll give them that address so they can open their web browser of choice and go to my website.

    I wait a little bit on the phone, and in many cases the next thing I hear is, “Hmm, well I see “computer instruction”, “computer tutor jobs”… which one is your website?” That’s when I know they didn’t actually type the website address in the address bar; instead, they did a search on Google.

    Google search vs address bar

    There’s a big difference in going straight to a website, and just doing a Google search. If you wanted to get to my website and you didn’t know the address, you might search Google for computer repair Safety Harbor and hopefully you would find me at or near the top of the results.

    But if you know the actual website address for the site you want to visit, like ComputerTutorFlorida.com, you can just type it in the address bar (at the top of the screen) and hit Enter, and you’ll be taken directly to that website. That way is much more reliable, because if you do a search, you’ll come up with a list of Google search results – and in many cases, most of those options are websites designed to infect your computer or scam you out of some of your money. The scammers are very excited for people to do a search – don’t let them catch you there!

    Tip 2: Don’t search Google for anything free

    This is kind of related to the first one, because it’s a good example of the actual dangers awaiting you in the Google search results.

    These are some of the really common Google searches that people around the world do every day:

    • free music
    • free games
    • free screensavers
    • free wallpaper
    • free video player
    • free movies
    • free audiobooks

    See any connection among those search phrases? You got it – everyone wants to get something for free. And there’s nothing inherently wrong with free things, but in this case it can really get you in trouble.

    free is not good

    You see, the scammers know that people search Google with these phrases many thousands of times each day. So they make websites that match those search, in order to come up at the top of the search results. The average person usually doesn’t know the difference between a legitimate website and a malicious one (since the scammers work very hard to make their sites look completely innocent).

    As an example, I did a Google search on the phrase “free screensavers” and checked all ten of the websites that came up on page 1 of the search results. SEVEN out of those ten were malicious and tried to get me to download junk software to my computer. So unless you are good at identifying those malicious sites, I would recommend you not do any Google searches that include the word “free”.

    Tip 3: When an error comes up, don’t wait to tell your tech about it

    This one is unrelated to the first two, but still pretty important.

    Sometimes a client will come to me with a computer problem, maybe some oddball thing that their computer is doing that just doesn’t make any sense. Like it might restart at random times. Or a certain program won’t open (or won’t close). In some cases, the most practical way to fix this is through a Windows process called System Restore. As you use your computer, Windows can create “restore points” that allows you, if needed, to take the computer back to the state it was in on the date of that restore point. Usually there will be restore points available for the previous few days or a week or two (this can vary widely though).

    So, in looking at the problem, I might think it could be a nice quick fix if we just took the computer back a few days – before the problem started happening – and that might just resolve it. I ask the client, “Do you remember when this started happening?” (it really helps if they know the actual date and even the time they first noticed the strange behavior).

    But then, the response I often get is, “Well, I guess it was maybe 4 or 5 months ago. Could have been longer than that though, I don’t really recall.” So that kills the idea of using System Restore as the easy fix, since there are no restore points that go back that far. And, too many other things have happened in the last 5 months to be able to use System Restore to fix this one specific problem.

    frustration

    That means when something weird starts happening on your computer, don’t wait and just hope it will go away (these things very rarely fix themselves). The sooner your tech can check it out, the less time it usually takes to get it fixed (and that normally means the repair cost is lower as well).

    listen to my podcast in iTunes

    The post 3 top tips for using your computer safely first appeared on The Computer Tutor.

    How to hide the fact that you’ve viewed a Facebook message Feb 20, 2017
    Show notes

    One of the annoyances about chatting with someone in Facebook Messenger on your computer is the fact that they other person knows when you’ve seen their most recent message. So you kind of feel obligated to go ahead and reply sooner, since you know the other person knows you’ve read that last message. Too much pressure to keep the conversation going! Here’s how you stop that.

    Facebook messenger

    Since I’m at my computer much of the time, this happens to me fairly regularly.

    If a friend or a client sends me a message on Facebook, it’s often about a computer repair or to inquire about buying one of my refurbished laptops. I’ll see the message show up, and I know that if I don’t answer it then, I’ll probably forget about it until I happen to notice it a few days later and that’s not good. So I respond. Then the person sends a follow-up message or question. And now I’m in an ongoing chat, even though I might have lots of work to do and really don’t have the time available to chat.

    But when the other person sends a message and it shows up on my screen, that person gets the immediate notification that the message has been seen by me. Since he knows I’ve read the message, it looks rude if I don’t reply.

    But now there’s a way around that social awkwardness!

    It’s an extension for Google Chrome called Unseen. And what it does is pretty much exactly what you would expect it to do. It removes the “Message Seen” notification from the Facebook chat. And it does a few other things too.

    Here’s how you get it:

    Open Chrome, and go here. Click to install the extension in Chrome. It will tell you when it’s been installed, and you’ll also see a little blue and white icon, like this:

    Unseen extension

    When you do one left click on that little icon, you’ll see what options are available to you in the menu:

    Unseen extension options

    You can play around with those various functions to see what they do, but really the first one is the one we’re talking about – you can read the most recent message, and the sender won’t get any notification that you’ve read it.

    I also like the “block the typing indicator” option too. My chat buddies don’t need to know when I’m in the process of typing a message! Let them wonder!

    I think there’s an extension like this for Firefox also, but I haven’t investigated that since I use Chrome almost all the time. BUT – since most people now use Facebook Messenger on their phone – you might be excited to know that there’s also an Android app that does the same thing this Chrome extension does. Just go to the Google Play Store and search for Unseen – No Last Seen. It’s free but of course there will be ads. I assume there’s also an app for iOS but I don’t use an iPhone so can’t really tell you about that.

    listen to my podcast in iTunes

    The post How to hide the fact that you’ve viewed a Facebook message first appeared on The Computer Tutor.

    Watch out for Adobe’s latest trick Feb 13, 2017
    Show notes

    For a while, Adobe has proven that they are a software company not worthy of our trust or respect. And recently they provided us with another reason to question their integrity. This applies mainly to people using the Chrome web browser.

    sneaky Adobe

    For quite some time, Adobe has been trying to sneak unwanted software on to all of our computers. If you go to their website and install Adobe Flash, or Adobe Reader, partway through the installation process you have to be careful to UNcheck a couple of boxes that they have “conveniently” pre-checked for you. If you don’t notice that (as they are hoping you won’t) you’ll end up with extra junk software on your computer. Of course, they make money from that so it doesn’t really matter to them that you didn’t want those programs installed.

    In addition to this, one of the ways you can keep your computer running fast is to make sure no programs are running in the background other than the ones that NEED to be running all the time (such as your antivirus, your online backup, etc.). When you check that list of auto-startup programs, you’ll see Adobe Reader in the list. No problem, just uncheck it so it doesn’t run all the time, right? That’s fine, until the next time it updates – then it goes right back on the list so it’s running in the background and slowing down your computer. Adobe doesn’t really care what you want.

    And now their newest scheme…Adobe adds their own browser extension to your Chrome web browser.

    You read that correctly.

    When you go to Adobe.com, and choose to install the latest version of Adobe Reader, we already know you have to be very careful to UNcheck those checkboxes. Otherwise you’ll end up with stuff from McAfee and other companies installed on your computer. So you go through the whole process, and not a word is said about putting other things on your computer.

    Of course, Adobe puts the useless “Adobe Reader” icon on the desktop, but that’s easily deleted right after the installation is done.

    But watch what happens next time you open Chrome. Up in the top right corner of the Chrome web browser, you’ll see Chrome’s security pop up and alert you that a new browser extension has been added:

    Adobe Reader extension warning

    Remember, this is not Adobe telling you about the sneaky installation – it’s Chrome telling you. And they’re warning you that the extension is not only already added, but what the Adobe extension is able to do. This is unbelievable. For 99% of the population, the only reason we want Adobe Reader on our computer at all is to be able to open PDF files. Do you really want this program to be able to “Read and change all your data on the websites you visit”? Not a chance.

    When you see this alert come up, all you have to do is click on “Remove from Chrome”. Just speaking for myself here, but I personally don’t need or want this extension. When you remove the extension from Chrome, Adobe Reader will still be on your computer, and you’ll still be able to click on PDF files and open and read them. We don’t need Adobe infiltrating Chrome to do those things.

    And what if you already saw that warning come up, but you clicked “Enable extension”? No problem, you can still get rid of it. Open Chrome, and click the 3 little dots up in the top right corner. In that drop down menu, click on Settings, and in the new window click on Extensions (over on the left). Find the Adobe Reader extension in the list and trash it.

    Always gotta stay one step ahead of these guys!

    If you need computer repair in Safety Harbor, Florida or Palm Harbor (or any nearby location) just give me a call. I also do Remote Support repairs for clients all over the U.S. Happy to help if you need me.

    listen to my podcast in iTunes

    The post Watch out for Adobe’s latest trick first appeared on The Computer Tutor.

    How to create a recovery drive for Windows 10 Feb 06, 2017
    Show notes

    Recently I had a client with a Windows 10 computer that would power on, but it wouldn’t boot all the way into the Windows operating system. Sometimes Windows will run self-diagnosis and repair the problem and reboot. But what if you reboot, and it just keeps coming up to the same error screen? That’s when you need a Windows 10 recovery drive.

    Windows 10 problem

    If you aren’t sure what I’m talking about with that bootup error screen, here’s what it might look like:

    Windows 10 boot error

    Of course, the one you might see may not look exactly like that. Especially the error code, since there are lots of different ones. But what this type of error message means is that without some type of repair, the computer won’t be able to boot into the Windows 10 operating system.

    Unless… unless you have a Windows 10 recovery drive.

    Here’s the catch – if you see that error screen and you haven’t created your recovery drive, it’s too late to create one using this computer (though you could go to a different Windows 10 computer and create one). So the best time to create one of these is right now, while your Windows 10 computer is booting up and working properly.

    You only need two things to create this recovery drive – your working Windows 10 computer, and a flash drive. One of these:

    Flash drive

    A 16 gb flash drive should be plenty big enough (here’s a 16gb flash drive on Amazon). Even 8 gb would probably be okay. That is, unless you’re going to back up the system files from your computer to the flash drive (that might sound complicated but it’s just a matter of checking a box – you’ll see in the process below). If you want to do that, you should probably get a 32 gb flash drive (here’s a 32gb flash drive on Amazon).

    Keep in mind, you may not be creating this recovery drive with plans to use it yourself. You might not know how to get your computer to boot up to a flash drive, and you might not know how to use it once it is booted up. That doesn’t matter – even if you see that error code and have your computer tech come over to fix it, it will be a help to him if you have this recovery drive already created. Or if you have everyone over to your house for Thanksgiving dinner and your computer gives this error message, there’s a chance that one of your family members might know enough about computers to use this recovery drive and solve the problem.

    Here’s how to create the Windows 10 Recovery Drive

    1. Insert your flash drive into a USB port, and once it is recognized, note what drive letter gets assigned to it (such as drive E, drive F, etc.).

    2. In the search field (lower left area of the screen), type: recovery drive. It will come up in the search results:

    recovery drive process

    3. Now you’ll see the window where you’ll actually start the process to create the recovery drive. Either check the box or don’t check it, and click Next.

    create a recovery drive

    (If you don’t choose to back up the system files to the recovery drive, that’s fine. Without the system files, you can still repair Windows with this recovery drive. The advantage of having the system files copied to the recovery drive is that you can then actually reinstall Windows from that flash drive if you ever needed to. As I mentioned earlier, if you opt for that, it will take more space on the flash drive so you’ll need a bigger one. If the one you have isn’t big enough, you’ll get an alert about that.)

    4. Now you wait for a few seconds while your computer looks for your flash drive

    recovery drive creation

    5. Now it finds the flash drive (and maybe some other drives you might have connected). Choose the flash drive and make sure there’s nothing important on there, because whatever is on there will be wiped out when the recovery drive creation process kicks in. Then click Next.

    create a recovery drive

    6. You’ll get another warning about all of the files on the flash drive being deleted, then click Create:

    Create recovery drive

    7. You’ll see the progress bar as the Recovery Drive is created on your flash drive:

    recovery drive creation process

    This will take several minutes. Go walk your dog, or just walk yourself to take a break from the computer for a bit. Might take maybe 15 minutes (just a rough guess). When you come back, you’ll see that it’s all done:

    recovery drive created

    Now just label that drive as “Windows 10 recovery drive” and keep it in a safe place, where you can access it easily. But hopefully you’ll never need it!

    listen to my podcast in iTunes

    The post How to create a recovery drive for Windows 10 first appeared on The Computer Tutor.

    How to stop Gmail from adding events to your Google calendar Jan 30, 2017
    Show notes

    I use my Google calendar for just about everything that goes on in my life. This includes all of my onsite computer repair appointments here in Safety Harbor of course, but also birthday and anniversary reminders, dentist appointments, online webinars, etc. So I don’t like it when I get an email to remind me of an appointment, and it automatically ADDS that appointment to my Google calendar. Here’s how to disable that from happening.

    Google calendar

    Here’s what usually happens.

    I’ll go to the dentist for the 6-month checkup, and before I leave, we set an appointment for the next visit. So I enter that in my Google calendar on that date 6 months into the future. That way I won’t accidentally book anything else into that time.

    Then, 5 months and 3 weeks later, my dentist office sends me an email to remind me of that appointment. And just to double check, I go to my Google calendar and look, and in that time slot I now have TWO appointments booked for the dentist at that date and time. One is the appointment I entered 6 months previously, and the other one was just put there by that email that came in. So I have to delete one of them.

    The same thing happens when I sign up to attend an online webinar. I’ll put it on my calendar so I don’t forget, but inevitably the webinar system automatically sends out a reminder to everyone that registered. So I end up with two entries for that one event again.

    I just want these “convenient” reminder emails to leave my calendar alone! Fortunately there’s an easy solution.

    You can just disable Gmail from being able to add those events to your calendar automatically. Here’s how:

    1. In your Google Calendar, click on the Settings gear icon in the top right corner, and click on “Settings” in the drop down menu:

    Google Calendar

    2. Scroll down until you see “Events from Gmail”, and UNcheck the box next to “Add automatically”:

    Google Calendar

    3. You’ll get this little warning pop-up, so you should obviously click on “Continue”:

    Google Calendar

    4. Scroll all the way to the bottom of the page and click Save.

    All done! Now the only entries you’ll find in your Google Calendar are ones that you deliberately created yourself.

    listen to my podcast in iTunes

    The post How to stop Gmail from adding events to your Google calendar first appeared on The Computer Tutor.

    How to check your computer’s hard drive for failure Jan 23, 2017
    Show notes

    Did you know there’s a free program you can run, and it will check your computer’s hard drive to see if it’s showing any signs of failure?

    Crystal Disk Info

    Disclaimer: This software is not foolproof, it’s just one of the best at detecting signs of hard drive failure.

    The program I’m referring to is called Crystal Disk Info. It’s actually the hard disk checking program that many computer techs use, especially when the test is being done remotely. You can check the website here. The download you want is the Standard Edition (3.8 MB).

    It’s super simple to run this software and do this test. In fact, when you run the software, you are actually doing the test so the first thing you’ll see is the test result, telling you if your hard drive has any issues. It looks like this:

    Crystal Disk Info

    The “health status” indicator is the primary thing you want to look at. There are 3 main possible statuses:

    Crystal Disk Info

    You can probably guess that the one you really want to see is “Good”. If that’s the case, you’re all set and you can just close the program. If you don’t have a backup, get one. Your hard drive can go from good to bad very quickly.

    If you see “Caution”, this means that your hard drive is showing early signs of failure. I always see this as a friendly warning or alert. If you have important files or folders on this computer, you should make sure they are backed up. Then you should plan on at least replacing the hard drive. Depending on the age and condition of the rest of the computer, it might make sense to just replace the whole computer. There are several factors to consider in this decision (I can help with that).

    If you see “Bad” that means that the hard drive is on its last legs and could finally crash at any time. If you are able to get a backup from a drive such as this, consider yourself lucky and go ahead and save whatever files you can. Then, make the decision to replace the drive.

    When you install Crystal Disk Info, at the end it gives you the option to create a desktop icon. I recommend doing that so that you notice it sometimes. When you think of it, just click to run the program and do a quick check on the hard drive. Can’t hurt to do it once a week, but you could even do it every day if you wanted to. Just don’t assume that you’ll have time to do a backup AFTER you find out the drive is failing – because sometimes there is no warning.

    listen to my podcast in iTunes

    The post How to check your computer’s hard drive for failure first appeared on The Computer Tutor.

    Things that seem right but are really wrong Jan 16, 2017
    Show notes

    Sometimes there are things that on the surface seem to be true, but when you dig a little deeper you find out they aren’t true at all. Or, there might be something that you know in your head is false, but your mind still thinks about a different way. For example – what’s the moon made of? Obviously you know it’s not made of green cheese, but for most people that’s the first answer that pops in your head.

    Moon landing

    In the world of computers, there are things like that as well. Here are a few.

    Myth: “I can’t have a virus. I have an antivirus program!”
    The facts: Unfortunately, no antivirus is 100% effective. There are a few reasons for this.

    First, there are new viruses every single day. The best antiviruses do update their list of known viruses (also called “definitions”) multiple times each day, but there is always that chance that a brand new one will slip through.

    The other big reason is that even the best antivirus can’t completely protect against bad behavior by the computer user. If you deliberately open every email attachment, search Google for “free games” and click on every link, and allow strangers (scammers) to access your computer remotely, you’re very likely to have virus or malware problems. It’s kind of like if you bought the best, most expensive tires for your car – if you drive through a pile of nails, you’ll still get a flat tire.

    Myth: It’s good to move files from the computer to an external drive to save space
    The facts: There are a couple of problems with this idea.

    First, if you’re trying to save space, my first response would be, “Why move those files somewhere else? Why not just delete them?” If you delete them, you are definitely achieving the goal of saving space. But your response might be “But they are things I want to keep.” If that’s the case, then they should be backed up. And if you simply move them from your computer to an external hard drive, they’re still only going to exist in one place – which means you don’t have a backup. If you don’t want to lose them, you have to back them up. This means your important stuff is on your computer AND stored somewhere else as well.

    Second, for most people, deleting the whole Documents folder contents on the computer wouldn’t really free up much space. Word documents, text documents, PDF files – they just aren’t that big (usually). Even pictures, unless you have thousands of high-resolution images, won’t free up enough space on your hard drive to make a difference. If you’re running out of space, you need a bigger hard drive or a new computer.

    Myth: No one would ever guess my password
    The facts: Yes they would.

    Sometimes people will tell me that their password includes random things such as a city they lived in as a child combined with the name of their cousin’s cat. From a simple human perspective this seems like it would be foolproof, because another person would never guess the combination of those two words. But a guy that’s trying to get your password isn’t just sitting at a desk somewhere trying to come up with these things. They do it with very powerful software.

    A computer can try hundreds or thousands of combinations of words and numbers every minute, around the clock, without ever needing to take a break or sleep or eat. This strategy is called a “dictionary attack” because it can try every word in the dictionary in a very short amount of time. In most cases, the hacker’s work is easy since so many people use very simple passwords (like “password” or “123456” or “monkey”). And they use the same 1 or 2 passwords for all of their accounts.

    You need to be smarter than that. If your password is easy to remember, it’s easy for a computer to figure it out.

    Myth: I plug in my portable drive, so I must have a backup.
    The facts: Unless you can view the contents on that portable drive and see all your stuff there, you cannot assume you have a backup.

    When you buy a portable drive, most likely it will already have some software on it that’s ready to be installed on your computer when you plug it in. This software is supposed to automatically run and back up your data every time you connect the drive to your computer. I recommend that you DON’T use that software as your backup program.

    When I talk to someone who is using that drive manufacturer’s backup software, I ask them:

    • Is the backup working?
    • What files are being backed up?
    • Does it backup just your files, or does it backup your programs also?
    • What do you do when your hard drive crashes and you have to restore from the backup?

    Every time I ask those questions, the answer is either “I don’t know” or “I hope it’s working…”. Not good! A backup is supposed to give you peace of mind, but how is that possible when you don’t know what it’s doing or if it’s even working?

    So when I set up a backup to a new portable drive, the first thing I do is get rid of everything on that drive. Start fresh, clean slate. Then I install the Macrium Reflect program because I use it every single day and I know what it does and how reliable it is. It’s the software I recommend for regular system image backups.

    I recently did a data recovery for a client here in Safety Harbor, because she THOUGHT she had a backup when she really didn’t. Fortunately I was able to recover all of the files for her, but it doesn’t turn out that way every time. Don’t take a chance with your important stuff!

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    The post Things that seem right but are really wrong first appeared on The Computer Tutor.

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