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    Business

    The Productivity Show

    Asian Efficiency is the leading website on time management and productivity. Learn how to be efficient, get things done (GTD), and stay motivated.

    Advertise

    Copyright: © Copyright Asian Efficiency, LLC

    • Apple Podcasts
    • Google Play
    • Spotify

    Latest Episodes:
    Grow Where You Work: Designing a Space That Helps You Focus Sep 30, 2026
    Show notes

    When did you last look at your desk and ask whether it’s helping you or holding you back? We put a lot of thought into apps and systems. But the space where you spend eight hours a day might be doing more to your focus and energy than any tool you use.

    In this encore episode, we use a surprising comparison to explain why your surroundings matter so much. We also share simple, budget-friendly tweaks that make work feel a little easier. You don’t need to remodel your office. You need about ten minutes and one small change you can make today.

    Visit www.asianefficiency.com for more productivity tips and tactics.

    Try Gusto today at gusto.com/TPS, and get 3 months free when you run your first payroll.

    Listen to this episode (MP3)


    Links

    • Gusto
    • 25X Productivity Coaching
    • Krisp

    If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!


    AI Isn’t Saving You Time Yet: Diagnose the Workflow Blockers First (TPS632) Sep 28, 2026
    Show notes

    AI usually fails to save time for one simple reason: the bottleneck is not the model, it is the workflow around it. In this episode, we break down the most common blockers, like unclear prompts, messy source material, too many tools, review overhead, trust issues, and missing definitions of done. We also show you how to diagnose the friction point, redesign the workflow, and measure real time savings on repeatable work.

    Visit www.asianefficiency.com for more productivity tips and tactics.

    Try Gusto today at gusto.com/TPS, and get 3 months free when you run your first payroll.

    Visit Upwork.com right now and post your job for free.

    See what ElevenAgents can do for your specific workflows. Start with a demo at elevenlabs.io/tps

    Listen to this episode (MP3)

    Cheat Sheet

    • 🎧 Top 3 Productivity Resources [2:41]
    • 💡 The unglamorous task that finally made AI click [6:16]
    • 🐀 The three-letter test for what you should hand to AI [13:00]
    • 🌐 The capability most people never realize their AI already has [19:00]
    • 🔎 What OpenAI told Thanh every power user has in common [21:46]
    • 💸 The question that reframes a $200 a month AI bill [25:42]
    • ❓ The follow-up question that surfaces what the AI left out [33:15]
    • 🪤 Slop grenades, wrong maps, and why the review step still matters [40:20]

    Links

    • Gusto
    • Upwork
    • ElevenLabs Eleven Agents
    • 25X Productivity Coaching
    • 30 Rock
    • Beefy Meat Chips
    • Tailscale
    • CleanShot X
    • Setapp
    • Lamberts Downtown Barbecue
    • ChatGPT
    • Claude
    • Blake Eastman
    • Tobi Lutke on slop grenades
    • West Coast Trail

    If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!


    What a Coffee Shop Walk Taught Me About Focus Sep 23, 2026
    Show notes

    How many hours did you work straight through yesterday without once stepping away from your screen? For years, Thanh believed that powering through from morning to evening was the secret to getting more done. Then, while coworking with a friend at an Austin coffee shop, he got an unexpected invitation: a 10-minute walk, right in the middle of a focused work session. That short stroll sparked a habit he’s kept for nearly five years.

    In this encore episode, Thanh explains why more hours don’t equal more productivity and how strategic breaks sharpen focus, creativity, and decision-making. It’s under 10 minutes, and it just might change how you spend the next hour of your day.

    Visit www.asianefficiency.com for more productivity tips and tactics.

    Learn more about how Notion can support your business at notion.com/tps.

    Listen to this episode (MP3)

    Links

    • Notion
    • 25X Productivity Coaching

    If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!


    Stop Managing Your Time. Start Managing Your Energy and Attention (TPS631) Sep 21, 2026
    Show notes

    In this episode, we break down why clock-based planning often fails and why the real bottlenecks are energy, attention, and cognitive load. We talk about protecting peak hours, matching the right task to the right mental state, reducing attention residue, and planning recovery on purpose. We also share practical ways to notice how sleep, stress, meetings, and device distraction affect output far more than calendar math.

    Visit www.asianefficiency.com for more productivity tips and tactics.

    Masterclass.com/TPS for at least 15% off any annual membership.

    Visit Upwork.com right now and post your job for free.

    Learn more about how Notion can support your business at notion.com/tps.

    Listen to this episode (MP3)

    Cheat Sheet

    • 🎧 Top 3 Productivity Resources [4:03]
    • 📱 Is a $3,000 phone actually a productivity upgrade? [7:22]
    • ⏳ Why the hour you blocked off still doesn’t get used [8:53]
    • ✂ The one-hour meeting that’s really costing you two [16:46]
    • 🌅 The classic GTD scheduling advice Brooks had to throw out [21:11]
    • ☀ Three things to do before you expect your brain to focus [23:09]
    • 💍 What Thanh’s ring told him after three afternoons of crashing [24:39]
    • 🧠 The “head trash” that makes a messy system even harder to fix [31:06]
    • 🌊 Why your dream job is only 10% the thing you love [36:55]
    • ✅ The trick that makes an ugly task suddenly doable [39:41]

    Links

    • Masterclass — at least 15% off any annual membership
    • Upwork — post your job for free
    • Notion
    • 25X Productivity Coaching
    • First Blood (1982)
    • The Expendables (2010)
    • Paperman
    • Setapp
    • UGREEN USB to USB-C Adapter Combo 4-Pack
    • Defrag98
    • Apple unveils iPhone Duo
    • Claude
    • OpenAI Codex
    • Oura Ring
    • WHOOP
    • Getting Things Done by David Allen
    • Start Finishing by Charlie Gilkey

    If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!


    Heck Yeah or No: How to Say No, Even to Your Boss Sep 16, 2026
    Show notes

    Did you say yes to something recently and regret it before the calendar invite even arrived? Thanh once turned down an opportunity he was excited about, and it was tied to something he loves. Find out why he said no, and why it turned out to be one of his better decisions.

    When the request comes from your boss, saying no gets a lot harder. Thanh shares the simple test that makes most of these decisions for him and the words he’d use to say no to his boss without hurting his reputation. It all takes less than 10 minutes.

    Visit www.asianefficiency.com for more productivity tips and tactics.

    Get 20% off your first order: dripdrop.com and use promo code tps.

    Listen to this episode (MP3)

    Links

    • DripDrop — 20% off your first order with promo code TPS
    • 25X Productivity Coaching

    If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!


    The Productivity Rules We Stopped Following (and What We Do Instead) (TPS630) Sep 14, 2026
    Show notes

    A lot of popular productivity advice sounds smart until you actually try to live by it. In this episode, Thanh and Brooks share the rules they’ve stopped following, from inbox zero and rigid morning routines to building elaborate note systems and optimizing every minute. More importantly, they explain what replaced them: flexible systems, useful constraints, and practices that work in real life instead of just looking impressive on the internet.

    Visit www.asianefficiency.com for more productivity tips and tactics.

    Make the switch! MINTMOBILE.com/PRODUCTIVITY.

    Get 20% off your first order: dripdrop.com and use promo code tps.

    Learn more about how Notion can support your business at notion.com/tps.

    Listen to this episode (MP3)


    Cheat Sheet

    • 🎧 Top 3 Productivity Resources [1:47]
    • 📥 Why chasing inbox zero solves the wrong problem [6:56]
    • 🚶 Triaging your whole inbox from a 15-minute walk [10:39]
    • ⏱ What tracking every single minute for four months taught him [21:20]
    • 🗒 The two-app note setup that ended years of hoarding [28:11]
    • 🔁 The one rule that keeps a blown-up routine from wrecking your day [36:26]
    • 🔓 Principles, not prison cells [43:39]

    Links

    • Mint Mobile — make the switch
    • DripDrop — promo code TPS for 20% off your first order
    • Notion
    • 25X Productivity Coaching
    • Bounce
    • How to Try Again by Steve Kamb
    • Nerd Fitness
    • Apple Refurbished Store
    • RefurbMe
    • Refurb Tracker
    • Quiet by Susan Cain
    • Flight Plan by Brian Tracy
    • Evernote
    • Obsidian
    • Drafts
    • Day One
    • Obsidian Map View plugin
    • DevonThink
    • Claude
    • Atomic Habits by James Clear
    • Productivity Academy

    If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!


    Stop Consuming Productivity Tips and Start Using Them Sep 09, 2026
    Show notes

    If you’ve ever spent an afternoon reading productivity articles instead of doing actual work, this episode is for you. Thanh breaks down the four signs you’ve fallen into the productivity content trap, shares a simple audit to catch yourself in the act, and gives you one rule that turns any tip into real behavior change.

    Visit www.asianefficiency.com for more productivity tips and tactics.

    Visit Upwork.com right now and post your job for free.

    Listen to this episode (MP3)

    Links

    • Upwork
    • 25X Productivity Coaching

    If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!


    The Music That Rewires Your Focus w/ Dan Clark from Brain.fm (TPS629) Sep 07, 2026
    Show notes

    How would you know if you’d never actually experienced deep focus? Dan Clark, CEO of Brain.fm, says that’s the most common thing people write in to tell him — they thought they knew what concentration felt like, right up until they didn’t.

    In this encore episode, Dan breaks down the science behind functional music: how neural phase locking syncs your brain to a focus state in three to seven minutes, why lyrics quietly sabotage your flow, and the simple focus sprint setup he recommends for anyone trying it for the first time.

    Start with a free trial at shopify.com/tps.

    Visit Upwork.com right now and post your job for free.

    Learn more about how Notion can support your business at notion.com/tps.

    Listen to this episode (MP3)

    Cheat Sheet

    • 🎧 Top 3 Productivity Resources [2:02]
    • 📞 The 12 phone calls that turned a superfan into the CEO [3:14]
    • 🧠 What “syncing your brain to music” actually means [6:30]
    • ⏱ The message Brain.fm gets from users over and over [11:32]
    • 🎤 Why lyrics quietly wreck your flow state [15:35]
    • ✍ The focus sprint setup he recommends to every beginner [18:30]
    • 🎼 Half human, half math: how each track gets built [21:35]
    • 🏥 The surgery study that convinced him this really works [23:56]
    • 🔬 Video games, EEG, and fMRI: how they prove the effect [27:45]
    • ☕ The morning ritual he runs before touching anything else [34:23]
    • 🗺 The Google Maps trick for a week that’s going sideways [38:34]

    Links

    • Shopify
    • Upwork
    • Notion
    • 25X Productivity Coaching
    • Brain.fm
    • Atomic Habits by James Clear
    • Fireflies.ai
    • Roam Research
    • Hans Zimmer
    • Focus@Will

    If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!


    The Workflow Friction Audit: Find and Remove the Hidden Drains in Your Day (TPS628) Aug 31, 2026
    Show notes

    You’re busy all day but still feel like you’re not getting enough done. The culprit isn’t your to-do list — it’s hidden workflow friction. In this episode, Thanh and Brooks walk you through a practical Workflow Friction Audit: how to spot the invisible drains like context switching, setup overhead, unclear handoffs, and rework — and how to eliminate them with templates, batching, automation, and clearer decision rules. Small fixes, massive compounding results.

    Masterclass.com/TPS for at least 15% off any annual membership.

    Visit Upwork.com right now and post your job for free.

    See what ElevenAgents can do for your specific workflows. Start with a demo at elevenlabs.io/tps.

    Listen to this episode (MP3)

    Cheat Sheet

    • Top 3 Productivity Resources [2:33]
    • 👀 Why teaching someone your workflow exposes what you’ve been tolerating [7:19]
    • ⏱ The three-times rule and the “where am I waiting?” test [11:02]
    • 🤖 Ask AI to comb your past sessions and hand you the fixes [20:20]
    • 🔗 The one book idea that changes how you attack any bottleneck [26:56]
    • 🎙 How half a day of “donkey work” shrank to 15 minutes [32:07]
    • 🤝 The counterintuitive handoff fix: more meetings, not fewer [45:31]
    • 🐌 Why the debt-snowball approach beats a fancy priority matrix [49:36]
    • ✅ The one friction point to kill this week [55:18]

    Links

    • MasterClass
    • Upwork
    • Eleven Agents (ElevenLabs)
    • 25X Productivity Coaching
    • Codex Micro (Work Louder × OpenAI)
    • Stream Deck (Elgato)
    • Productivity Academy
    • Apple Refurbished Store
    • Blueair Blue Pure 511
    • Granola
    • Wispr Flow
    • The Goal by Eliyahu Goldratt
    • Atomic Habits by James Clear
    • MindNode
    • David Sparks (MacSparky)

    If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!


    Why Your Calendar Breaks by 10 AM (And What to Do Instead) Aug 26, 2026
    Show notes

    Rigid time-blocking sounds great in theory, but it falls apart the moment real life shows up. In this episode, Thanh shares five adaptive planning methods that preserve your intentions without making you feel behind before lunch. You will learn flexible focus blocks, rolling Top 3 priorities, time theming, buffer blocks, and energy-based planning.

    Visit www.asianefficiency.com for more productivity tips and tactics.

    Get 20% off your first order: dripdrop.com and use promo code tps.

    Listen to this episode (MP3)

    Links

    • DripDrop — 20% off your first order with promo code TPS
    • 25X Productivity Coaching

    If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!


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