Beyond the To-Do List - Productivity for Work and Life

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Time Management: Email, Motivation, and Getting Things Done with Craig Jarrow Feb 19, 2013

Show notes

Craig Jarrow is the Time Management Ninja, and has been blogging about time management, Productivity, technology for the last 3 1/2 years.

Covered in this episode:

Productivity is about getting done what’s most important to you in the face of everything life will throw at you during the day.
Defend your time
Choose the right medium for the message
Set expectations with your team
If you have the best to do list in the world but never touch it because it’s too complicated, it’s not going to help you out.

In my ideal day, I’ve already gotten two hours of work in & a workout before I hit the office. - @TMNinjaClick To Tweet

Getting stuff done before the rest of the world is up is a great momentum to carry into your day. - @TMNinjaClick To Tweet

Just because the phone is ringing doesn’t mean you need to answer it. - @TMNinjaClick To Tweet

Don’t spend so much time cultivating a to do list that you don’t take action. - @TMNinjaClick To Tweet

Time management should be saving you time, not taking your time. - @TMNinjaClick To Tweet

It’s not about one app being the ultimate solution. Pick the app that suits your style and needs. - @TMNinjaClick To Tweet

It’s not so much about the tool, as much as its’ ability to fit your lifestyle. - @TMNinjaClick To Tweet

Choose the tools that you’ll actually use. - @TMNinjaClick To TweetApps:

Early to Rise by Andy Traub

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Time Management: Saying No and Saving Minutes with Augusto Pinaud Feb 11, 2013

Show notes

Augusto Pinaud is a writer, a best selling author in the US, UK, Germany, Spain and France. In another life he was a Lawyer in recovery and a former Technology Consultant and Salesman. His passion is to write and has studied productivity and helping people with their productivity for the last ten years.

Covered in this episode:

The rule of the two browsers
The different types of NO
Saying no is a muscle.
The economy of words when writing
25 tips for productivity
NO by Augusto Pinaud
Andy Traub’s Early to Rise
Tim Ferris – 4 hour chef
AugustoPinaud.com
Prod365.com

It’s not the hours you save, it’s the minutes that add up. - @apinaudClick To Tweet

One of the biggest mistakes is to save an hour, and then have no clue what to do with it. - @apinaudClick To Tweet

In order to have the ideal day, you need to plan it. - @apinaudClick To Tweet

If the day turns out awful, but I already had 2 productive hours, I’m ahead of most people. - @apinaudClick To Tweet

Multitasking is like saying ‘maybe’ to everything at once, and doing none of it well.Click To Tweet Connect with Augusto on Twitter.

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Resilience: How Failure Primes the Pump for Success with Alli Worthington Dec 15, 2012

Show notes

Alli Worthington is one of the most recognized names in social media and the Lifestyle-blogger community.

She is the founder and publisher of Blissfully Domestic women’s magazine, one of the most trusted women’s destinations online. Blissfully Domestic magazine proudly promotes original content from talented women from around the world.

She is the Co-Founder of the wildly successful BlissDom Conference. The BlissDom Conference has sold out all four years. Blissdom was developed to help women connect, learn and develop their blogs and their businesses. BlissDom strives to give the right brands the ability to connect with these influencers in a welcoming environment to build relationships and communication between both sides.

Covered in this episode:

Failing often can prime the pump for future successes

Internet Alli vs. Regular Alli

The Internet is your Iron Man Suit

iPhone Photography: The Visual Guide

Picha

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Work-Life Balance: Blending Work, Life, and Family with Anne Bogel Dec 07, 2012

Show notes

Anne Bogel is a blogger at Modern Mrs. Darcy and author of Work Shift: How to Create a Better Blend of Work, Life, and Family

Covered in this episode:

The difference between work/life balance and work/life blending

The path we’re on used to be the road less traveled, but it’s becoming increasingly worn these days.

Creative ways of structuring your life to fit all the roles of your life in

Create structures to maintain consistency of what’s most important

What is share care?

Jon Acuff’s Quitter Conference

Gretchen Rubin’s Happier At Home

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Getting Things Done: GTD Obstacles and Secrets with David Allen Nov 29, 2012

Show notes

David Allen is the originator of GTD, and founder of David Allen Co. GTD is the shorthand brand for “Getting Things Done,” the groundbreaking work-life management system by David Allen that provides concrete solutions for navigating uncertainty into an integrated system of stress-free productivity.

David is the author of Getting Things Done: The Art of Stress Free Productivity, Ready for Anything: 52 Productivity Principles for Getting Things Done, and Making It All Work: Winning at the Game of Work and the Business of Life.

David Allen Company is a global training and consulting company, widely considered the leading authority in the fields of organizational and personal productivity.

Covered in this episode:

GTD Basics
GTD hang ups – common places where the GTD process falls apart for people:

Failure to capture

Failure to decide the outcome you’re committed to, and the specific action steps

Failure to then act (2 minute rule) or capture the action, or reminder to act on in the future

Failure to review

The one list most people do work well is their calendar.
Anything that is a win that instills trust in your system helps.
Simple processes to achieve mini wins to trust your system more
Drawing on the right side of the brain
Sometimes a trusted system can be people
David Allen’s TEDx Talk: WHY do GTD, not just WHAT it is or HOW
How David starts his day: Good coffee, and the right maps.
Dealing with distractions and unexpected inbox deliveries
David’s most powerful tools: The Physical Inbox and Notetaker wallet
How GTD applies to “work/life balance/blending”
GTD is a lifestyle
A lot of Getting Things Done is about not getting things done. It’s about being appropriately engaged with what’s going on.
GTD and personal relationships
The relationship between David and his wife’s personal GTD systems
GTD behaviors really need to be installed in a cooperate culture
Click to tweet ->[tweetable]Bad meetings create huge emails, and huge emails create bad meetings. – @GTDGuy[/tweetable]
Movings things from the someday maybe list into actions and tasks to bring them into reality
How much time is too much time “investigating” productivity apps?
The “official GTD app”

David uses:

List function in Lotus notes
Eproductivity add in for list and calender functionality
Mind Manager for mind maps
The Brain

For capture:

iPhone 5
iPad
Gmail
Nothing beats pen and paper!

Connect with David and the GTD System:

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Morning Routines: Starting Right and The Present Principle with Claire Diaz-Ortiz Nov 21, 2012

Show notes

Claire Diaz-Ortiz leads social innovation at Twitter, where she has worked since 2009. She wrote Twitter for Good: Change the World one Tweet at a Time and is a frequent international speaker on social media, leadership, and social change and is known for developing the TWEET model — a framework to help organizations and individuals best excel on Twitter.

Claire began using Twitter in 2006 while living in a Christian orphanage in Kenya. Claire holds an MBA and other degrees from Stanford and Oxford, and is the co-founder of Hope Runs, a non-profit organization operating in AIDS orphanages in Kenya.

Claire was named one of the 100 Most Creative People in Business by Fast Company and made the Fast Company list of the Ten Most Generous in Social Media.

Covered in this episode:

Twitter for Good: Change the World One Tweet at a Time
Digital Detox
Five Reasons To Be A Morning Person
The Present Principle
Lead By Morning: 365 Days of The Present Principle
How To Be Social: A Social Media Manifesto
Not being constricted having an Entrepreneurial mind while being an employee in an organizational setting
Being an Introvert in group settings
Quiet: The Power of Introverts in a World That Can’t Stop Talking

It's one thing to figure out individual productivity, and another to fit that into an organizational setting. - @ClaireClick To Tweet

Follow and connect with Claire on her website, as well as Twitter

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Creativity and Collaboration: Working with Different Productivity Styles with Christine Peel-Malkoff Nov 16, 2012

Show notes

Christine Peel-Malkoff is much more than just a supporter of the crazy adventures of her comedian filmmaker Mark Malkoff (NOT Mark’s assistant!) She does a lot of the video work for their current project ‘The Bill Murray Show starring Mark Malkoff‘. My interview with Mark can be found here.

Covered in this episode:

Passion and trust in delegation and team members
Learning to have a good attitude about things that initially seem like a waste of time.
Adaptability in your work environment
She’s the messy one!
Indulging in a brief but productive procrastination
Asking “Who do I want to be” in the midst of all the work you’re doing.

I can quiet my brain a little bit more, if I’ve checked some stuff off of my list. - @ChristinePeelClick To Tweet

The more I’ve learned to just let go and get rid of material things, the easier it is to keep my apartment clean. - @ChristinePeelClick To Tweet

The idea is to own less, so you can actually do more. - @ChristinePeelClick To Tweet

It’s not just about what you’re getting done, but how you are as you get it done. - @ChristinePeelClick To TweetConnect with Christine here:

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Productivity: More Perspiration Than Inspiration with Jay Baer Nov 09, 2012

Show notes

Jay Baer is a hype-free, social media and content strategist, speaker, and author. He founded Convince & Convert in 2008. This is the fifth marketing services firm he’s started or managed. He’s co-author of The NOW Revolution, 7 Shifts to Make Your Business Faster, Smarter, and More Social, a leading book on social business. An active angel investor, he’s also involved in an advisory capacity with several social media and content marketing start-up companies.

Covered in this episode:

Writing with perspiration, instead of inspiration
The NOW Revolution
Social Pros Podcast

The atomic half life of content is longer than any other form of marketing. - @JayBaerClick To Tweet

You can't micromanage everything. It sucks your attention away from the big picture. - @JayBaerClick To Tweet

You need to do only the things that you are uniquely qualified to do. - @JayBaerClick To Tweet

If you’re doing things other people on your team can do, you’re robbing them of opportunity. - @JayBaerClick To Tweet

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Productivity: Getting More Done with The Impact Equation with Chris Brogan Nov 01, 2012

Show notes

Chris Brogan is CEO and president of Human Business Works, New York Times Bestselling co-author of The Impact Equation, and Trust Agents, and solo writer of Social Media 101 and Google+ for Business. He cofounded Podcamp with Christopher S. Penn. He podcasts at The Human Business Way.

Covered in this episode:

The Impact Equation

You are the CEO of your desk. @Tom_PetersClick To TweetThe Brand of You

Three Book Diet

Chris’ Books for the year:

Living Beautifully With Uncertainty and Change

You Are Your Own Gym: The Bible of Bodyweight Exercises

The Power of Resilience: Achieving Balance, Confidence, and Personal Strength in Your Life

Erik’s Books for the year:

Chris later had to stop the three book diet for himself.

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Goal Setting: How Failure Paves the Path to Success with Pat Flynn Oct 25, 2012

Show notes

Getting laid off was the best thing that ever happened to Pat Flynn. Without his 9 to 5 job holding him back, he’s been able to earn more money and work less (and more flexible) hours, with Smart Passive Income, which allows him to be home and spend time with his family. If you’re already doing business online, Pat’s experiences – both his wins and his failures – can help you reach your goals.

Covered in this episode:

Smart Passive Income – What is it?
Passive income vs. Smart Passive Income
Why is it appealing?
How to get started
The one thing Pat is selfish about
Work life balance
Having a Home office
Priorities
Work mode
Interruptions
Get back into work mode
9-5 time
New kid at home
Evernote
Difference between 1st and 2nd kid
Kindle eBook
Date night Thursdays
Crabs in a bucket
Surround yourself with inspiring people
Ask for help

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