Organize 365 Podcast

Latest Episodes:

Female Employee Webinar Aug 14, 2024

Show notes

In case you missed it, today I am sharing this audio replay of my recent Female Employee webinar.

I mentioned a previous webinar, Swiss Cheese Organizing. In this webinar, I share how the order in which you get organized makes a difference. I know it is hard to prioritize your limited time and resources, but you are worth it! AND your organization will help everyone around you!

Now is the perfect time to join the Organize 365® community in the Complete Home Organization Bundle. This bundle includes all the essential tools for organizing, planning, and managing all the roles you play, as well as a FREE Complete Sunday Basket® System and The Paper Solution® book!

EPISODE RESOURCES:

On the Wednesday podcast, I get to talk with members of the Organize 365® community as they share the challenges, progress, missteps and triumphs along their organizing journey. I am grateful that you are reaching out to share with me and with this community. You can see and hear transformation in action. If you are ready to share your story with us, please apply at https://organize365.com/wednesday.

Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media!

Entrepreneur Webinar Aug 14, 2024

Show notes

In case you missed it, today I am sharing this audio replay of my recent Entrepreneur webinar.

EPISODE RESOURCES:

Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media!

604 - CEO Household Management - Plan Your Next 120 Days [5 Weeks to Your Most Productive Fall] Aug 09, 2024

Show notes

Planning, planning, planning. Always planning, that's me. Greg asks if you can over plan and I just don't think so. As working women with children (or not), there is so much to consider and plan. That is what the Sunday Basket® does for you! Do you need to plan this much and have everything planned? No. But it will increase your intentionality and output. I talked about the idea of a train (momentum of productivity) that you can get moving; one for home and one for work. The idea is we can have it all, we can win at home and work through planning. Listen to episodes 570 and 571 to get the full explanation.

How You Gain Time

In my active parenting years while growing Organize 365®, I was driving kids, helping with homework, did 100% of the house duties, had my direct sales business, my parents got divorced, my dad passed and I helped settle his estate, and I was just plain out of time. I wanted to share some ways I looked at my time and realized how to reclaim it. After about three years growing Organize 365®, I just came home and abruptly announced, "I am no longer cooking or going to the grocery store." I gained time and we saved money. It didn't take long before Greg assumed those duties.

About 3-6 years after that, I had learned CFO and COO skills and started to apply them at home. I became more efficient with my time and resources. I think my family assumed a magic fairy came in and cleaned the house. I'd clean while they were away and then I'd work at night, but then my family thought all I did was work. So I flipped the script. I worked during the day while they were at school/work and cleaned while they were home. But I realized I could get those cleaning hours to work on growing Organize 365®, so I hired out my cleaning. And sometimes you just delay a task and see how long you can go without doing it to understand a better cadence for completing those tasks. Maybe it doesn't need to be done as often as you thought. We are not going for perfection; the goal is excellence. I use my time very purposefully through lots and lots of planning. I eventually abdicated all of my responsibilities at work and home and that freed me up to complete my very own book tour in 2021. Organize 365® ran smoothly and so did my home. My trains were fueled up and knew the directions to go.

Trimester Home Planning

The Sunday Basket® Home Planning Day is to help you plan, abdicate, and be intentional with your time to get your home train running smoothly. It's trimester planning, which is what I realized we need to do for homes because quarterly planning never made sense to me. I have found that it is most natural to plan in January, Summer, and Fall for our homes. And that is due to all the school years where we start school at the end of summer, we have a winter break, and then a summer break. There is a certain energy that flows with those breaks and time of year. And I found I really like to sink my teeth into some sort of meaty project that could potentially take up the whole trimester. I broke down my planning and execution process of these meaty projects and the S.M.A.R.T.I.E.S. goal planning I use in episodes 596-599. I schedule our planning days due to that natural cadence I learned in my school years that continued into my teaching years. For Planning Days, we really take a look at your current phase of life. We are getting down to the details so when life tries to derail us, we have accounted for that and we just keep chugging along. Planning Day is the way to make goals realistic and possible. I strongly recommend Planning Day Prep. In Planning Day Prep, you will fill in holidays, birthdays, and other important dates in the planner. You will update your Sunday Basket® and update labels for your Sunday Basket®. You can move archive papers from your Sunday Basket® to your binders. Then on Planning Day, you aren't distracted by trying to do those things while the webinar is in progress and you are all set up to execute the planning that comes from Planning Day.

8/24 Sunday Basket® Home Planning Day - 9 Steps (10-2pm EST live webinar)

1. Where are you in your current phase of life?

2. Time - 5 different ways you will look at it

3. Habits/Routines - AM, afternoon, and PM routines

4. Housework - Ideal cadence for laundry, cleaning, and meal planning

5. House Administration - Your Sunday Basket®

6. Plan - 3 years, 1 year, a project, 4 months

7. Detailed Week by Week Plan - To complete your meaty project

8. Detailed Weekly Agenda - Daily plan

9. Look at your time additional ways

EPISODE RESOURCES:

Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media!

Transformation with Kailley S Aug 07, 2024

Show notes

In this episode, I introduce you to Kailley S. who is a busy mom of 6 with number 7 on the way. Kailley has a dog, she's married and her dad recently moved in with them. In 2021, Kailley was looking for an organization podcast. We actually met at a homeschool convention in Cincinnati. At the time, Kailley was expecting the twins (who are now 10 months); now she's expecting again! Kailley is in the accumulation phase of life and discovered she actually is organized. She knows where things are but that's just it, there are so many things with 6 kids. She's learned she's functionally organized. She gave the example of moving cups lower so the kids could get their own cups (which she wanted) and they didn't have to climb on the countertops (which her husband wanted). She continues to iterate their spaces as their kids' needs as they change and grow (SMART-I-ES).

Kailley used to go to her husband's business every Friday to watch the replay and process her Sunday Basket® while her mom would watch the kids. Sometimes Kailley and her husband even got to go out for a lunch date. But Kailley's mom's health worsened and she couldn't help on Fridays anymore. Unfortunately, her mother passed about 5 weeks before her twins were born. Kailley no longer took the time to process her Sunday Basket®, but she was still placing things in it for safekeeping.

We pointed out at this point how important it is to know the phase of life you are in. Really busy phases of life may only allow for once a month processing. I know with the PhD right now, I am having to do my Sunday Basket® once a month. But organization is like riding a bike; the skill of organizing doesn't leave you. When you have small children under the age of 5, life is just chaotic. It's like once you get on a schedule, the kids change and the schedule is out the window! It's a time of life to give yourself grace. Speaking of grace, that's what Kailley wishes she would have known sooner. She was organized despite her spaces not being Pinterest perfect. We all need to give ourselves grace and not compare to others or what they are doing. This is something Kailley had struggled with in the past and the podcast reminded her of this lesson.

Kailley homeschools her children, hosts a monthly co-op, and runs one of the ministries at church. Then Kailley added the twins as the holidays were approaching, her mother's passing, going through her parent's house, selling their house, and having her dad move in with them. Kailley's siblings were very helpful in going through and selling her parent's home. She purchased the Friday Workbox® for church and the Holiday Sunday Basket® Bundle too. Even with the addition of more Sunday Basket®s, she noticed all of them plus a laundry basket were overflowing. She's been able to declutter all the baskets and is ready to start a routine with the Sunday Basket® again. After all of that, she claims she feels like she is starting to catch her breath. It's the beginning of a new school year and she's got a plan in place for Fridays, with her older two going into work with her husband and her dad as the "manny" with the next three; she'll keep the baby.

Kailley's advice is, "Don't let a perfect finish deter you from getting started. Start with just one small thing and often that leads to one more small thing. Before you know it, it's one big thing. Just do it!"

EPISODE RESOURCES:

Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media!

603 - CEO Household Management - Reset or START Your Sunday Basket [5 Weeks to Your Most Productive Fall] Aug 02, 2024

Show notes

I've said it before and I'll say it until I'm blue in the face, the Sunday Basket® is an essential operating system. Period. We are going to pull up our bootstraps and get prepared for the 10 most productive weeks of the year. We need to get home in order so we can get work in order. How do we do that? The Sunday Basket®. You had the summer to let your brain ooze and be relaxed on tasks, but now is the time to get back to organization and order. We are going to reset or start the Sunday Basket®, a system like no other. I have not found another system that can do what the Sunday Basket® can. Might I add, the Sunday Basket® is available for $179 right now! This is an easy and consistent way to keep overwhelm at bay. And when we are taking care of life, we have less negative self talk and more confidence.

A Safe Place to Delay Decisions

We delay decisions for many reasons. We get requests and ideas from ourselves, texts, DM's, emails, communication from our kids' schools and activities, friends, spouses, and work. They want answers but what if we say, "I'll get back to you on Sunday." One of the best reasons is that I find by the time Sunday comes, some of the decisions have been made or are no longer needing my attention. Also, when we see all the "demands for our time" at one time, we can prioritize and decide to commit or decline and pay or delay. It is a capacity creation machine!

Holding Ideas and Projects

Pink slash pockets are our friends. We have so many ideas and little time to do them, but we also don't want to forget. The biggest thing for me is scrolling through social media and seeing a cute idea or recipe for a holiday that has just passed or is too far away to get supplies and implement. Or when you see the perfect gift for someone's birthday or other holiday, you place the gift idea in their blue slash pocket!

A Financial System for Your Family

We just got done talking about how our homes are small businesses fueling the American economy. The Sunday Basket® acts as a financial system for your home. You need a place to keep track of monthly bills (some are autopay and some need manual paying), your budget, and of course, all things taxes. It's a great place to keep medical bills if you will be using them for your taxes, as well as investment documentation, and insurance.

Two New Videos

I have added two new videos to the Sunday Basket® Set Up in Organize 365®.

The first video is paper organizing. I recorded a guest at one of my paper organizing retreats. We sorted all of her paper into active or archive papers - for your The Paper Solution® Binders. Turns out some archive papers were in her Sunday Basket® and that was slowing her down each week when she reviewed the slash pockets. Then, with her active paper, we turned it into her improved Sunday Basket®. We did it in 90 minutes, but I broke these down into smaller videos. And we reviewed the rule - If it can wait until Sunday, it must wait.

The second video that is new is processing the Sunday Basket® start to finish. You see me do everything - print to do's, sort all the paper, label slash pockets, fill/review slash pockets in the Sunday Basket®, decide if projects and things for people can still wait, complete the tasks that must get done that week that aren't errands, plan the week on paper like meals, when I'll do my errands, and if I have any time to add a special project. There is a co-working time on Sundays at 5pm Eastern. The community is such an important aspect. You can process your Sunday Basket® while others do, too. You can ask questions, celebrate wins, and offer advice.

Invest in the Sunday Basket® and gain thinking capacity and 5 hours of time each week through planning, delaying decisions, and peace of mind.

EPISODE RESOURCES:

Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media!

Transformation with Jennifer H. Jul 31, 2024

Show notes

In this episode, Jennifer H. has returned with an update. The last time I talked to Jennifer in 2019, she was living with her husband in their home and she was excited that her home was to an organizational level that if she needed to have company, she could be ready in a short amount of time; she just needed to tidy up a little. Jennifer was on her 9th round of the 100 Days Program (now known as The Productive Home Solution®).

Jennifer shared that the next thing that happened was downsizing her home and her mother-in-law's things so she, her husband, and her mother-in-law could all live in her mother-in-law's 3-bedroom ranch. Due to Jennifer's faith, empathetic conversations, and negotiations with her mother-in-law, the transition was pretty smooth.

In April 2020, due to the pandemic, her mother-in-law went to live with her sister in Wichita, Kansas so they could go through all her things and get situated in her mother-in law's home. They wanted to make sure she was somewhere safe in the event the world shut down. In May, they moved in. Unfortunately, in June her mother-in-law suffered a stroke. And after care didn't go according to Jennifer's wishes. Jennifer appreciates that while the siblings don't always agree, they all keep saying yes to caring for their mom and moving forward together, having tough authentic conversations. We had such a great in depth conversation about how all of our families responded in different ways to the pandemic, the vaccines, and integrating into life again. And now that her brother has retired, he has moved in too! And Jennifer has acknowledged the season of life that she is in and she is the CEO of their home. And that has started a conversation between Jennifer and her husband about their next chapter and if it's time for them to move out.

It's so important to keep asking "What do I want?" As life and roles change, the answer to that question will change. And the answer to that question will dictate your reaction. And Jennifer says when she asks herself this question, she just takes the next right step towards what she wants. We can't control others, we can only control ourselves.

Reliving those experiences really had us looking at tough authentic conversations those events force us to have. Often if we are open to listening to the other person, we find we are saying the same thing, just using different language. Just because you ask a question does not mean you are judging. Not all those events went the way Jennifer would have liked and that brought us to intuition. It seems as though there are shifts in life that force us to look for new solutions. We use reflective learning to aid our intuition to guide us towards a solution and what we are going to do next. When we resonate with an idea, that is a green light to explore the opportunities in that solution. Now that Jennifer feels organized, she can explore her next steps. She is still teaching part time, but also practices Reiki in an office setting. She's following her intuition.

Jennifer's advice is, "If you have been listening to the podcast and you are still struggling, hire one of the organizers on the app to help you. They are worth every dime. And putting yourself on your calendar is the only thing to help you reach your full potential."

EPISODE RESOURCES:

Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media!

602 - The Role of Household Manager Jul 26, 2024

Show notes

Last week I talked about these large Presidential homes and why they were so big. But it also got me thinking about how they were run. Some had staff or slaves to help them, but some like John and Abigail Adams did not. Houses now aren't built or run like they used to be.

Think About This

Our homes are small businesses. By that I mean we, our homes, contribute to 68% of the economy. We buy food, clothes, and products to run and repair/improve our homes and function of daily life. Why don't we run our homes with strategic focus on our priorities instead of trying to equal out daily tasks that will never be done anyway? AI is coming for the house last. We need to be empowered by objectively looking at our homes as an economic unit; a small business. When we have that perspective, we will make better choices. We are managing our work life and our small business (our homes) and the cognitive load is too great. You need to learn to defer tasks so you are working on the most important task. Think, what needs to get done? By when? In what order? And what things, if they don't get done, are not going to be a big deal?

The Household Manager Room

I have always said the only reason I would consider building a new house would be to put the master bedroom on the main level and to finally get the household manager office I have dreamed about. We used to have this planning desk, but as I'm sure many of you have also experienced, it's not big enough. I want a whole room. So as I started to explain out loud all my organization and reasoning for where I have different papers for taxes, my project closets, Greg's memorabilia, Warrior MAMA Binders, my Sunday Basket®s, picture frames, and some of Grayson's stuff, it started to sound like a hot mess. I laughed, but in my head and on paper it's very organized. The only way I would improve their locations is to have this one room that the primary focus is to efficiently run my home. We should all be so lucky to have one space dedicated to the running of our homes.

You Are the American Economy

Our homes are like startups. Very little money in the beginning, but the systems help us to focus and eventually turn a profit. The less goals at one time that we are focused on, the more productive and profitable our economic unit will be. We need to have managerial mindsets. In our homes, we have finances and operations. No matter if it's just you, you are married, with kids, or even a multigenerational home. The focus is no longer divvying up tasks, it's productivity. You take a leadership stance. You can only control and change you and your mindset. Decide what you want to do and lead by example. Oddly enough, others usually follow suit and fill in the gaps. When I decided I was no longer grocery shopping and cooking, Greg stepped in and our "food life" is even better now. And keep in mind as our family's grow, our roles will change too. As your kids grow, instill chores or hire help. Just like in business, people quit and systems change; so will your small business. It's good to do an audit of your home every couple of years. And as a leader with goals in mind, decide how to move forward effectively, productively, and profitably.

Going into the next 5 episodes, I want you to think about the systems you have in place and how they can make you productive from a leadership standpoint. And how to run your home through strategic planning instead of a reactive mode of just trying to even out the workload.

EPISODE RESOURCES:

Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media!

Transformation with Julie C Jul 24, 2024

Show notes

In this episode, I introduce you to Julie C., mom of three boys and two dogs and a wife. In December 2019, Julie was starting to organize her office and thought, "There's no TV in this room, maybe I'll find a podcast to listen to." She was really drawn to the messages along with the teaching of the Organize 365® Podcast. Julie had previously tried the Freedom Filer® Filing System, but ended up confusing herself with it. That's when she implemented the Sunday Basket® and got her paper under control.

Then when the unexpected event of a cancer diagnosis was received, Julie was able to lean on her Sunday Basket®. Julie's oldest son was a senior and she wanted to make sure his graduation celebration was perfect. Her family and friends were able to help her plans play out due to the organization of actionable items in the Sunday Basket®.

I have noticed in my 50's, some of my friends have experienced a cancer diagnosis or a heart attack. These unexpected events throw life off kilter. This is usually when we realize we need to get all the info out of our heads and onto paper in the event people need to access accounts and such and we are not in a capacity to do so. Our team had a crazy fall last year and I did a 6- part series of the different events and how my staff was handling them; check out episodes 555 through 560 to hear all about them.

We can't control much in these events, but the Sunday Basket® gives us peace of mind. And I mention that Julie being able to have peace of mind gave her the ability to rest, which is when our bodies repair and heal. Julie was also encouraged by the Organize 365® community, realizing others had been in her shoes and learning what they did.

Once Julie was back to work, she attended the Friday Workbox® Planning Day sans the Friday Workbox®. I laughed, but Julie explained all the benefits she gained from simply planning. Like scheduling a workout, actually putting it on the schedule in her day. Julie has also acknowledged with her kids getting older, she has more time. Due to the podcast, she was inspired with all her extra time to go for her Doctorate in Education for Leadership and Healthcare.

Now that she's planning to go back to school, she's also been evaluating cleaning in her house. We talked about how you can clean your house OR you can hire that out and use that time towards a project or something like going back to school. We also talked about the stigma that comes with hiring someone to clean your house. You could feel "holier than thou" OR you may consider how grateful that person is to work, which could be what they really enjoy, and the ability to make money for their family.

Julie recently became a member of The Productive Home Solution® and appreciates The Paper Solution® Binders. It's so important to have the information documented and now in her Medical Binder for the future. And speaking of the future, she wants to get the Launch Binders for her boys. We talked about learning the skills of cleaning your home or other home management tasks. We often learn them in the dorms at college. But what if you don't attend college, then how do you learn? In either setting, we agreed the Launch Binder is the way to go to share common knowledge with your children as they embark on their independent adult journey.

Julie's advice is, "Just get started. Lean on the system, it doesn't have to be 'done.' It's a journey, not an end product."

EPISODE RESOURCES:

Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media!

601 - Why Were Old Houses SO Big? Jul 19, 2024

Show notes

You guys know I'm a history nut and this episode is all about homes from the past and our current homes. I live in the purple state of Ohio. Fun fact, more Presidents have come from Ohio than any other state; 8 Presidents to be exact. I've toured Presidential homes in Ohio many times. I was even the greeter at Stan Hywet's home. It's so funny for me to think about homes in the late 1800's to early 1900's versus homes today and how we use them. And I absolutely drool over the libraries. These were successful people and successful people read. Homes in that time were multipurpose. They were large. Not for the sake of large rooms, but for the sake of having space for entertaining and working. It's so easy for us to forget how much harder things were in the past to travel, work, entertain, to just live!

Eating

If you stop and think about life in the 1800's to early 1900's, there weren't easy travel paths. There weren't restaurants, nor were there hotels. If you had guests, they were likely not there for just the afternoon. It's so interesting for me to think about the need for eating areas for workers, family, and formal entertaining spaces to have meals with guests. He even had a morning breakfast room! Meals were long, too. There wasn't tv, movie theaters, or public spaces to hang out. So long dinners it was. And due to the architecture of the homes, the guests never saw the kitchen or the other eating areas. The largest room would often be the entertaining space. Owners may have entertainment and the whole community would be invited. The talent would stay with the owners.

Sleeping

These homes were so large with so many rooms. On top of all of the entertaining and eating rooms, they needed to sleep. One of the President's homes had the owners' wing with bedrooms, another wing for live-in workers. There was a wing of rooms, kind of like a hotel for guests. Remember, guests were probably there for a week or longer and your workers lived there, too.

Working

The doctors, lawyers, and other professionals of that time didn't have big fancy offices they drove to each day. No, they worked from their home offices that usually had separate entrances. Some of the doctors had a secretary office that you would enter, then proceed to the doctor. I think the reality is we are all working from home nowadays. We all, well not Greg, but most have email on our phones or are checking on something at the office if you do have a brick and mortar you report to each day.

Ponder

Do our homes reflect how we use them? On the podcast years ago, I asked Jay Papasan, who co-wrote The One Thing, when did we get home manager offices in every home. He snickered and said architecture is the last thing to change, and that's granted we all agreed on what we want! That's why all of our homes are fairly similar to that of the 1950's, after the war. Until next week's episode, I want you to ponder some spaces in your home. I want you to think about your formal spaces and if you use that space often. Have you allocated space to an activity you don't do like entertain guests? Lots of times we meet at restaurants. So are you using your spaces effectively, functionally for your life today? Are you using your house functionally to eat, sleep, and work?

EPISODE RESOURCES:

Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media!

Transformation with Mara D Jul 17, 2024

Show notes

In this episode, I introduce you to Mara D., mom of four boys and happily married up in Connecticut. Mara organized her closet the Marie Kondo way and felt lighter and brighter. Her friend planted a seed saying she should do that for others. But how? She searched for podcasts about starting an organization business and found the Professional Organizer's Think Tank Podcast. Mara loved that it really gave her direction on how to get started.

We discovered we are both educated in the psychology world. There's a difference though between clinical and general psychology PhD's. I'm learning so much about psychology, but really I just want to do my own research in the future. I'll be focusing on positive psychology. I don't have an employer paying for me to do this or a grant to be approved for me. Once I get my PhD, I will be paying to do research for the sake of the general population. Clinical seems to be for the sake of diagnosis for insurance and medication purposes to get things back to normal.

Mara was explaining the Sunday Basket® to all of her clients. When it came to paper, Organize 365® had the solutions. Some organizers may say it 's all digital, that you don't need the paper. But not in our capitalist society. I mean our birth certificates and social security cards are still on paper! And because we aren't a socialist country, our health information for example is not available to anyone. It's only available to the people we choose to provide care to us. So then Mara got to thinking, maybe I should experience the Sunday Basket® since I'm telling all of my clients about it. That was like If You Give a Mouse a Cookie because then she wanted to get Sunday Basket® Certified and The Paper Solution® Certified; she values The Paper Solution® Binders.

Mara points out to her clients that the solution is you; you have to regularly process your Sunday Basket®. The Sunday Basket® allows you to budget your time like you do your money. When you budget, you proactively decide what resources, time or money, will be spent where and when. You are in charge instead of caught off guard and needing to be reactive. It also allows you to procrastinate on purpose. So often I find when I delay tasks, by the time they need to be completed that week, the task doesn't need to get done anymore. Someone else has completed the task, the deadline has moved, or requirements of that task have changed. So you may think you are working ahead when there is so much magic in just waiting.

Mara now has more time as a result of planning, is consistent, and more patient with others because her to-do list is getting accomplished first allowing her to pour into others. She has more trust in herself to show up and have clarity in her goals.

Mara's advice is, "Any system works if you think it, visualize it, and know your why. Visualize the look, the way you'll feel, and the functionality you desire. Then when you are deciding on items to keep, toss, or donate, the decisions will be much easier."

EPISODE RESOURCES:

Did you enjoy this episode? Please leave a rating and review in your favorite podcast app. Share this episode with a friend and be sure to tag Organize 365® when you share on social media!

Our TOPPODCAST Picks

Follow Us

Stay Connected

Related Podcasts

Links

Stay Connected