FilesDNA: Advanced eSignature Solution & Document Management System

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Latest Episodes:

Podcast on Document Management Software: Benefits, Scope & Disadvantages Sep 23, 2021

What is a Document Management System?

Document Management Software (DMS) is an automated software solution for organizing, securing, capturing, digitalizing, and completing tasks with your business files. DMS can scan paper documents, store them to provide security and audit trails and retrieve them whenever needed.

For more information visit at: https://www.filesdna.com/document-management-system-software/

Why Enterprise Transform To Paperless Enterprise? Aug 16, 2021

The world is an ample space unless we fill it with papers. With growing enterprise, consumption of resources keeps increasing, one of which is paper. Filling cabinets or racks with paper documents is no more a brilliant idea when organizations adopt electronic means for communication and other paperless enterprise operations to increase efficiency and ROIs.

What is a paperless enterprise?

A paperless enterprise is a business that utilizes Digital means or computer systems for a business’s document folder instead of using papers. This type of business, often called a Paper-free office, makes minimum or negligible use of documents and relies on the digital document management system for the majority of their work.

The primary purpose of this approach is to bring efficiency in business, minimize expenses & save time so that companies can focus on direct work and other critical tasks. Many years back, stacks of paper files users transform with the server, application, or cloud storage.

How digital signatures can help businesses with remote work? Aug 11, 2021

Digital Signature are the modern-day substitute solution that secures the validity, privacy, safety, and authenticity of eSigned documents by employing advanced cryptographic algorithms.

The processing period is easily eliminated with the use of digital signatures software that increases workflow efficiency.

The efficient workflow and transactions improve customer satisfaction, and high customer satisfaction corresponds to improved revenues and client retention and brand loyalty in a competitive business.

For more infomation visit to: https://www.filesdna.com/electronic-signature-software/

How to Create Free Online Document Signature Aug 04, 2021

If you are looking for the best platform to create a free online document signature then just download FilesDNA. This is the only platform which uses cloud-based technology, blockchain technology, and cryptographic methods to verify your documents and records.

So, if you want to create a free online document signature using FilesDNA then just login to the software and click on the add signature. After that you can just add your name and initial and the software will offer you different styles of signatures to choose from or you can drawn your own signature or upload one if you have in your device and your free online document signature is ready!

For more information visit to: https://penzu.com/public/0010b629

How To Add Digital Signature In FilesDNA eSignature Software Using Smart Signature Pad Jul 16, 2021

In this step-by-step tutorial, learn how to add signature in FilesDNA eSignature software Using Smart Signature Pad.

If you want to learn from the video, visit here: https://youtu.be/0Ajx6-c67kY

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How to sign your document digitally by FilesDNA Software Jun 29, 2021

In this step-by-step tutorial, learn how to create an electronic signature using FilesDNA esignature software on your PC that you can use to insert into documents or contracts.
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Podcast on How Digital Signature in Blockchain Technology Replace the Current E-signature Market May 21, 2021

Here is the today Podcast on How Digital Signature in Blockchain Technology Replace the Current E-signature Market.
Q. Why Blockchain is used in Digital Signature?
Ans Blockchain produces a hash of the data. Hash can be termed as the numerical codes used to identify pieces of information. These hash codes can be verified with the present hash number in another document. If the codes match each other, it indicates that the document is an identical one, and you can proceed transaction securely. The hash code is uniquely assigned with every piece of information.
Once the hash code is generated, it sends the data and the digital signature to the assigned person.

When the receiver receives the information and the signature, the receiver enters the sender’s public key, and the digital signature is sent into the algorithm. This process creates the hash number code.

And as explained above, to check the document’s validity, the receiver checks the hash code of the original document and matches it with their hash code. If both hash number codes are the same, then it is a valid signature; otherwise, it is considered a fake or invalid signature.

Do you want to try giving it a go? You can try generating your digital signature with FilesDNA.com

To get more informational on this topic visit to: https://www.filesdna.com/how-digital-signature-blockchain-technology-replace-the-current-e-signature-market/

Podcast on Know the Difference between E-Signature Vs Digital Signature [Full Guide – 2021] May 07, 2021

If you are still using the wet ink method for getting various important documents signed in your business or organization, then you are missing a wing of efficiency and it might severely obstruct your growth aspects.

Save paper – Save time – Go digital with esignature vs digital signatures.

But wait? Are you aware that these are two different terms with different applications?

Here is the Podcast on Know the Difference between E-Signature Vs Digital Signature [Full Guide – 2021].

Benefits of e-signature

Saves precious time and paper

Employing a 100% tested and trusted esign software like FilesDNA ensures a truly paperless environment and reduces the TAT to a greater extent.

It gives you access to a much quicker way of signing and getting the documents signed by the designated person and does not involve printing a single paper.

Increases efficiency

When you switch to e signatures, you are getting rid of the cumbersome process of signing documents every day that drags your efficiency to the lower bars on the scale.

It saves you from getting trapped in the stack of papers and you can jump on to your next important task by putting your esign on the contracts and agreements very easily.

Secures your documents

Paper contracts and other such documents stay at a high risk of getting damaged, but following the practice of e signing, you are not required to bind another thick file of documents.

With esignatures coming into use in every sector, it has removed the need of storing important signed documents as you can very conveniently keep all of them stored in a highly secured cloud space.

With smart access to the stored documents, you can pull out the required file at any point of time whenever you need it without any hard work.

Adds flexibility

Think of yourself in a situation where you need to post an urgent document to your client, but prior to that, you also need to get it signed by another responsible person who is not in the office at that time.

Do you want to lose your valuable client for this little thing?

Esignature makes your business more flexible in its performance and you can sign any document from any part of the world with an easy click.

Isn’t it amazing?

Act smart and create an electronic signature now for free to enjoy all the above features and much more with the fastest, and reliable, free electronic signature software.

For more information visit to: https://www.filesdna.com/esignature-vs-digital-signature/

6 Document Files You Can Sign Online Apr 28, 2021

6 Document Files You Can Sign Online with Online Signature Tool

1: Non-Disclosure Agreements (NDA):

A non-disclosure agreement is also known as a confidentiality and it simply sets out how you will share information or ideas in confidence. It may be with a lawyer, a supplier, a financial advisor, or a marketing agency.

When there isn’t an NDA in place, there is a risk that others could use the information you have shared without your permission. However, an online signature tool makes it easy to keep your information safe.

2: Request for Proposals or a Quote:

When you are trying to gain bids from third parties and suppliers, many businesses use a request for proposal (RFP or RFQ).

Simply put, the RFP document outlines the contract terms and the bidding process, and the information required.

So, overall speaking, when you are an agency or contractor, you may want to bid to win a specific contract based on the RFP.

It’s important to keep in mind that a request for proposal is not actually a contract. So, it may need internal signing before released by approvers that have to agree it includes all necessary information. In addition, you may also require suppliers to sign their response to confirm all the information contained is a true and accurate reflection of their capabilities.

3: Sales Contracts:

As you probably already know, a sales contract is a contract between a buyer and a seller. So, you’ll be glad to know that both business and consumer contracts can take advantage of an online signature tool.

Just to give you a simple example, a sale of goods contract helps protect both parties by setting out the details of the sale and a description of what is being bought. This type of agreement may include price, description of goods, delivery, warranty, among other details.

4: Master Services Agreements:

This is a specific type of agreement that is used for an open-ended client relationship. Simply put, it sets out a framework of terms of engagement for future work between two parties, creating the foundation for future business. It may include generic terms such as payment terms, dispute resolutions, intellectual property ownership, and more.

5: Employment Offer Letter:

When you are looking to hire someone for a certain position, you may consider using the employment offer letter. Simply put, this contract sets out the details of the position being offered along with a basic work schedule. It should also cover all the details about the job position as well as the terms and conditions of employment.

6: Employment Contracts:

We don’t need to tell you that all employees need to have an employment contract with the employer. The good news is that this contract can also be signed online.

An employment contract sets out terms of employment, including conditions, rights, responsibilities, and duties.

For more info visit to: https://www.filesdna.com/6-document-files-you-can-sign-online/

Cybersecurity - How To Protect Your Business Data Apr 24, 2021

More than ever, cybersecurity is very important for any business, large or small. COVID-19 increased online sales to a new maximum since people were recommended to stay at home and businesses had to close their doors. However, cybersecurity can be a challenge, especially to small businesses.

As more businesses go through digital transformation, they are more prone to risk in terms of cyber-attacks and unauthorized exploitations of systems and technology.

As a business owner, it is your job to ensure that all your data is secured.

As you probably already know, the GDPR (General Data Protection Regulation) and DPA (Data Protection Act) are legal requirements that organizations must comply with to protect personal data. There are significant fines for companies that face a breach of security, including the potential of significant brand damage. So cybersecurity is a critical business issue for small, medium, and large businesses.

For more information visit to: https://www.filesdna.com/

Podcast on How to Do an Electronic Signature? Apr 20, 2021

So, you finally took the step to go paperless and engage with the digital world. That good and exciting news!
As you probably already know an electronic signature is one of the tools that you can use to make your life simpler and more affordable. But how to do an electronic signature?

Before we get into how to do an electronic signature, we believe that it is wise that you completely understand what an electronic signature is.

What’s An Electronic Signature?

Simply put, an electronic signature or e-signature is a legal way to get approval or consent on electronic forms or documents. Overall speaking, it can replace a traditional pen and paper signature in virtually any process. Examples include application forms, contracts, nondisclosure agreements, change authorizations, vendor onboarding documents and RFPs, new hire onboarding forms, and government benefits enrollment forms.

Podcast on E-Signing Documents with Blockchain: A Safer Way to Sign Apr 15, 2021

Signing documents safely and securely is extremely important. An esignature creates a legally binding relationship between all signing parties that protects everyone involved. If the e-document is not completely secure, however, it may be at risk of being altered by one or more signing parties at any time during the process.

Here at FilesDNA, we use Ethereum blockchain, the same technology that protects cryptocurrency, to encrypt the hash value for each e-document so users can verify the integrity of each signature.

With this technology, users can verify that:

The contract looks legalized and all parties have signed
They are looking at the latest reviewed version
The document has not been altered after e-signing
The document is the same (or different) as the previously viewed version

Let’s take a look at the traditional e-signature process and discuss why using blockchain for e-signing documents is more secure.

To read this article visit to: https://www.filesdna.com/e-signing-documents-with-blockchain-a-safer-way-to-sign/

Podcast On Artificial Intelligence and Machine Learning: The Future of e-Signatures Apr 12, 2021

As the world becomes more and more run by technology, e-Signatures also need cybersecurity to grow with it. Extremely sensitive information like Signatures is communicated through the internet every day, all around the world – we need to ensure that the E-Signatures information is protected from bots, spiders, and hackers. Luckily, just as machines can be taught to attack, we can protect our E-Signatures through AI and ML technology

Your digital signature is forever left in cyberspace when you sign a document electronically. If the E-Signatures not properly encrypted and protected, they may be susceptible to capture from foreign sources that will use your signature fraudulently. This can be incredibly dangerous. FilesDNA uses artificial intelligence (AI) and machine learning (ML) to learn unique signature parameters and protect its integrity from others who may be trying to copy it.

To read full article visit to: https://www.filesdna.com/ai-and-ml-the-e-signatures-future/